Central Ohio Joint Fire District

The Central Ohio Joint Fire District was formed March 16,2000. COJFD serves the Village of Centerburg, Hilliar Twp., Liberty Twp., Milford Twp., and through a contractual agreement, South Bloomfield Twp. in Morrow County.

COJFD covers an area of approximately 180 square miles, serving approximately 8000 residents.

The station is staffed 24 hours a day 7 days a week with a minimum of 1 Paramedic/Firefighter and 3 EMT/Firefighters resulting in a 7 minute average response from time of call until on scene.

COJFD is governed by a Fire Board consisting of a trustee from each township, a member of village council and a member at large from the community.

Central Ohio Joint Fire District proudly serves the "Heart of Ohio".

Anyone wishing to visit the fire station that may have special mobility needs, please contact our office prior to your visit. 740-625-5646

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 12, 2010

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, January 12, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Chip Welch, Chairman                                                            Diane Clippinger, Clerk

Diana Stockmaster                                                                  Chief Joe Porter

Patti Frazee                                                                             John Thatcher, Knox County

Tim Eyster                                                                                             Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                       Lieutenant Dan Rott                          

Lieutenant David Miller                                                         Don McCracken

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 6:51 p.m.

PUBLIC

It was noted the representative from Fulmer/Shaw was unable to attend this meeting, but will be at the February 9, 2010 meeting.

APPROVAL OF MINUTES

The approval of the December 8th and December 28th, 2009 minutes was tabled until the Board could get an opinion from Prosecutor Thatcher. Past Board members who attended both of these meetings were not present and unable to approve the minutes.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.    

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger, payment register and the 2009 annual reports for the Board’s review and approval.

OLD BUSINESS

NEW BUSINESS

• Worker’s Compensation Audit – Mrs. Clippinger indicated there was a Worker’s Compensation audit completed today on 2007.  There was a finding reported in regards to the correct minimum dollar amount for volunteer employees was not used.   The District would be responsible for the deficit and Worker’s Compensation would bill the amount owed.
• 2008/2009 Audit – The Auditor of State’s office would begin the District’s 2008/2009 audit within the next month. 
• 2010 Additional Appropriations – Mrs. Stockmaster made a motion for the additional 2010 appropriations, as requested by Mrs. Clippinger, and Mrs. Frazee seconded the motion.

      $15,000.00 – Buildings

        23,175.56 – Principal payment

        12,245.67 – Interest payment

          6,000.00 – Audit

          6,000.00 – Training

On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

• Volunteer Firefighter’s Dependent Fund Appointments – Chairman Welch made a motion for the following one year appointments for the Volunteer Firefighter’s Dependent Fund:  Porter Welch, Chairman; Lt. Dan Rott, Secretary; Diana Stockmaster; Firefighter Stephen Burger; Roger Crego.  Mr. Eyster seconded the motion. On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

MINUTES

As recommended by Prosecutor Thatcher, the minutes from the December 8th and December 28th, 2009 meetings will remain unapproved due to lack of quorum.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – The personnel committee had met with Chief Porter and discussed the agreed

1½% pay raise and the possibility of a longevity or merit program.  It was asked whether the District could do bonuses or possible profit sharing with monies that are left under budget.  Prosecutor Thatcher agreed to research these suggestions.

Chief Porter – See Chief Porter’s report.

1. Department Chaplain – Mr. Roger Crego has volunteered to become the Department’s Chaplain.  The Board and Prosecutor Thatcher discussed this issue and agreed to table this until Prosecutor Thatcher could research some issues.

Prosecutor’s Office – Nothing to report

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:20 p.m., Mr. Eyster made a motion to adjourn the meeting until February 9, 2010 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

ANNUAL ORGANIZATIONAL MEETING

January 12, 2010

The annual organizational meeting of the Central Ohio Joint Fire District was held on Tuesday, January 12, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                Staff

Patti Frazee                                                                                         Diane Clippinger, Clerk         

Diana Stockmaster                                                                              Chief Joe Porter

Chip Welch                                                                                        

Tim Eyster

Public

Lt. Jason Whipple                                                                               Lt. Dan Rott

Lt. Dave Miller                                                                                   Don McCracken

The annual organizational Board meeting was called to order by Mr. Welch at 6:30 p.m.

Mrs. Frazee nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Chairman Welch nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01.01.2010

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 12th day of January, 2010 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Tim Eyster, Trustee                                                     Porter Welch, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                       yes

            Tim Eyster, Trustee                                         yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 12, 2010                                       

Mrs. Stockmaster made a motion for following to remain the same and Chairman Welch seconded the motion:

The District’s checking account and safety deposit box remain at First Knox National Bank.  The Districts’ investments remain at Star Ohio and First Knox National Bank. 

The clerk will use First Knox National Bank for employee direct deposit transactions.  The clerk will also be allowed to make 941 tax payments, OPERS and OP&F deposit payments via EFT. 

Board members would be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year.

Reimbursement of mileage will be based on the Internal Revenue Service recommendations, which currently is $0.50 per mile.

Copies of public records will be $0.05 per sheet, payable before records are released.

Hilliar Township will be re-appointed as the District’s Public Records Commission and Hilliar Township is granted the right to act in the capacity of a Public Records Commission for the District.

On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Tim Eyster, Milford Township and Mr. Roger Hall, Hilliar Township, were appointed to the Central Ohio Joint Fire District Board by each of their entities.  The current Board members’ terms and expiration dates are as follows:

            Porter “Chip” Welch, At-large Member – term expires 12/31/12

            Patti Frazee, Liberty Township Trustee – term expires 12/31/11

            Diana Stockmaster, Centerburg Village Council – term expires 12/31/11

            Tim Eyster, Milford Township Trustee – term expires 12/31/12

            Roger Hall, Hilliar Township Trustee – term expires 12/31/12

The Personnel Committee had met with Chief Porter earlier to discuss potential pay increases.  The personnel committee recommended 1.5% increase for all Central Ohio Joint Fire District personnel and to be revisited in June/July, 2010. 

Chairman Welch made a motion to increase Chief Porter’s salary by 1.5%, $59,953.00, effective January 1, 2010.   The Fire Chief’s base hours will be 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) month’s salary per year due to illness or disability.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee made a motion for a 1.5% pay increase for all full-time and part-time personnel, effective January 1, 2010, and Mrs. Stockmaster seconded the motion. 

                        First full year appointed Lieutenant -                   $11.07 per hour

                        Second year Lieutenant and continuing - $12.12 per hour

                        Basic EMT -                                              $  8.89 per hour

                        Intermediate EMT -                                  $  9.52 per hour

                        Paramedic -                                               $10.13 per hour

On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee made a motion to increase the clerk’s salary 1.5%, $17,231.66, effective January 1, 2010 and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Chairman Welch made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01.02.2010

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 12th day of January, 2010 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Tim Eyster, Trustee                                                     Porter Welch, Trustee

Mr. Welch moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mrs. Frazee seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Patti Frazee, Trustee                                       yes

Tim Eyster, Trustee                                         yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 12, 2010                                                    

Mrs. Frazee made motion to accept the following committee appointments and Chairman Welch seconded the motion. 

            Audit committee – Mr. Hall and Mrs. Stockmaster

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Chairman Welch and Mr. Eyster

On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee made a motion at 6:50 p.m. to adjourn the annual organizational meeting.  Chairman Welch seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Hall.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 10, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, November 10, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Diana Stockmaster                                                                     Prosecuting Attorney

Harold Cochran

Public

Lieutenant Jason Whipple                                                        

Lieutenant David Miller                                                

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC

Chief Porter indicated the Heart of Ohio Firefighter’s Association had purchased two fire nozzles for the Central Ohio Joint Fire District.  Members of the Association were unable to attend the meeting due to a run.  The Board asked Chief Porter to thank the Association.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the October 13, 2009, meeting and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Abstained:  Mr. Cochran.

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.   

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – Fulmer/Shaw recently had a meeting with the staff of the District.  Chief Porter had mailed surveys to South Bloomfield residents last week and is receiving several completed surveys back.  Chief Porter felt the Board should have something from Fulmer/Shaw by the next meeting.
2. Generator – The cost to purchase and install an automatic generator at the station is an estimated $22,000.  Chief Porter felt it was in the best interest of the District to table this purchase until he could research the possibility of applying for a grant to assist with this purchase.  The District currently has an operable manual diesel generator.
3. Snow Plow – The snow plow has been ordered from Wiford’s. 

1. At-Large Position – Mrs. Clippinger noted the District had received two applications for the At-Large position.  Mr. Dave Beck and Mr. Porter Welch had both applied.  The interviews will be conducted at the December 8, 2009 meeting at 7:00 p.m.  Mrs. Clippinger agreed to contact Mr. Beck.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – The personnel committee met before the meeting and discussed the resignation of two employees and the hiring of two employees.

Chief Porter – See Chief Porter’s report.

1. Resignation – Based on Chief Porter’s recommendation, Mrs. Frazee made a motion to accept the resignation of Firefighter Jake Farrell and Firefighter Chris Sturtz.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.
2. Employment – Mr. Haberman made a motion to hire Mr. Mark McCann as a volunteer paramedic, contingent on a positive back-ground check.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.
3. Employment – Mr. Haberman made a motion to hire Mr. Ben Harrod as a basic EMT at $8.77 per hour, contingent on a positive back-ground check.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.
4. 10th Anniversary – Chief Porter noted the Central Ohio Joint Fire District’s 10th anniversary is March 16, 2010 and suggested an event to commemorate this milestone.
5. Donations – Mrs. Frazee made a motion to allow Chief Porter to spend $500 from the donations line item, to purchase meats and drinks for the District’s Christmas dinner.   Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Mrs. Clippinger will file an amended certificate and appropriation with the Knox County Auditor for this amount.  It was noted the dinner will be December 19, 2009 at the Centerburg Church of Christ.

Prosecutor’s Office – Nothing to report

Mr. Haberman indicated the Township had received the invoice for having the septic system pumped.  The District’s portion is $110.00, payable to Hilliar Township.

Mrs. Stockmaster inquired whether the District had any problems with parked vehicles in the roadway at Centerburg Meadows.  Mrs. Stockmaster had been contacted by a resident of this area about this issue.  As of date, there had been no issues.  It was noted if the District was called to that area and if there were vehicles parked in the roadway, it would reduce response times.

Mr. Haberman had been asked by the Hilliar Township Trustees to remain on the Central Ohio Joint Fire Board once his term as Hilliar Township Trustees had expired.  Prosecutor Thatcher noted that would not be possible since the Board member from the entities had to be an elected official.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:30 p.m., Mr. Haberman made a motion to adjourn the meeting until December 8, 2009 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

October 13, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, October 13, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Diana Stockmaster                                                                     Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                         Firefighter Pat Hornsby

Lieutenant David Miller                                                 Roxanne Bandy

Firefighter Calvin Messer                                                          Otis Bandy

Griffin Bandy

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the September 8, 2009, meeting and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Cochran.

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Cochran. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – Chief Porter had received the preliminary report from Fulmer/Shaw.  Due to technical issues he was unable to print the report.  Chief Porter indicated he would hand deliver a copy of the report to Mr. Cochran and email the report to all other Board members.
2. Generator – Mr. Jim Casner had been in contact with Chief Porter in regards to the installation of a generator at the fire station.  Mr. Casner indicated it was not feasible for the fire station to be attached to the Hilliar Township generator.  It was noted additional information and testing would need to be completed before an estimate could be obtained.
3. Snow Plow – Mr. Haberman informed the Board, Hilliar Township was not willing to plow the fire station lot.  Chairman Welch made a motion for the District to purchase the heavy duty snow plow from Wiford’s and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee and Chairman Welch.  In the negative:  Mr. Haberman.  Absent:  Mr. Cochran.

NEW BUSINESS

1. Term Expirations – Chairman Welch, Mr. Haberman and Mr. Cochran’s term on the Central Ohio Joint Fire District will expire as of December 31, 2009.  Mr. Haberman and Mr. Cochran’s appointments would need to be discussed at their respective Townships.  The At-Large member’s position would need to be appointed by the District.  It was agreed the position would be advertised in the Mount Vernon News, the Centerburg Clipper and on the Central Ohio Joint Fire District’s web page.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – The committee met with Chief Porter on October 6, 2009.  The Personnel Committee agreed that fingerprinting background checks would be the financial responsibility of the new employee and all new employees would be required to pass a drug test.

Chief Porter – See Chief Porter’s report.

1. Resignation – Based on Chief Porter’s recommendation, Mrs. Stockmaster made a motion to accept the resignation of Firefighter Elizabeth Pfeifer and Firefighter Nicholas Reis.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Cochran.
2. Employment – Mrs. Frazee made a motion to hire Mr. Griffin Bandy as a part-time basic EMT at $8.77 per hour.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Cochran.  The Board welcomed Firefighter Bandy.
3. Firefighter Stephen Burger – Firefighter Burger had successfully passed his paramedic test and is now certified.

Prosecutor’s Office – Nothing to report

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:25 p.m., Mr. Haberman made a motion to adjourn the meeting until November 10, 2009 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Cochran.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 8, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, September 8, 2009 at the Hilliar Township House, located at 5120 Columbus Road, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                          Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                         Firefighter Stephen Burger

Lieutenant David Miller                                                 Lt. Dan Rott

Calvin Messer

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the August 11, 2009, meeting and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – Fulmer/Shaw had received the completed surveys and were in the process of reviewing them.
2. Generator – Chief Porter had not been contacted by Mr. Jim Casner in regards to the cost to install a generator at the Central Ohio Joint Fire District Station.  It was noted a generator could be purchased off the State Purchasing Program and Chief Porter noted he would research this.
3. Snow Plow – The Board discussed options for snow removal for the upcoming winter season.  The cost of a heavy duty snow plow mounted to the grass truck would be $5,000.  A light duty plow would cost $4,700.  The Board discussed the possibility of Hilliar Township plowing the parking lot at the station, since they do all lawn maintenance.  This was tabled until Hilliar Township has the ability to discuss this issue.

NEW BUSINESS

1. Acceptance of Rates – Mr. Haberman made a motion for resolution 09.01.09, approving the 2010 Acceptance of Rates received from the Knox County Auditor’s Office.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – The committee met with Chief Porter before the meeting and discussed several personnel issues. 

Chief Porter – See Chief Porter’s report.

1. Lt. Rott – Chief Porter reported Lt. Dan Rott had completed and/or was in the process of completing all lieutenant probationary period requirements and requested the Board remove Lt. Rott from probationary status.  Mrs. Frazee made a motion to remove Lt. Rott from probationary status and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
2. Employment – Mr. Haberman made a motion to hire Mr. Calvin Messer as a part-time basic EMT at $8.77 per hour.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Prosecutor’s Office – Nothing to report

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:10 p.m., Mr. Haberman made a motion to adjourn the meeting until October 13, 2009 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 11, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 11, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                          Prosecuting Attorney

Diana Stockmaster

Public

Lieutenant Jason Whipple

Lieutenant David Miller

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the July 14, 2009, meeting and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – The Board approved the survey which was presented by Chief Porter.  Chief Porter noted he would begin mailing the surveys to residents of the District.  He indicated he would not however, mail any surveys to South Bloomfield residents until he had the approval of the South Bloomfield Trustees.

NEW BUSINESS

1. Generator – Chief Porter had not been contacted by Jim Casner in regards to the estimated cost of purchasing a generator.  This was tabled.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Nothing to report. 

Chief Porter – See Chief Porter’s report.

1. Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Casey Oakleaf as of August 24, 2009 and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

1. Hallway Door – Chief Porter had asked Hilliar Township’s permission to install a door in the hallway at the fire station.  Mr. Haberman indicated Hilliar Township had not approved this.
2. Liberty Sub-station – Mrs. Frazee had been approached by a resident in regards to the District applying for a grant for the installation of a sub-station in Liberty Township.  Chief Porter indicated there were grants available but felt the strategic plan needed to be completed before applying, to support the need for a grant.  The Board agreed.
3. Snow Plow – Chief Porter asked the Board’s approval to purchase a snow plow to be mounted on grass truck.  The Board asked Chief Porter to obtain estimates.  Chief Porter questioned why Hilliar Township did not plow the District’s lot since they mow the yard.  Mr. Haberman indicated he would ask this at the next Hilliar Township meeting.

Prosecutor’s Office – Prosecutor Thatcher indicated he had nothing to report to the Board.  In regards to the District purchasing a snow plow, Prosecutor Thatcher noted a plow could be beneficial not only for plowing the District’s lot, but also in assisting emergency personnel getting into unplowed drives.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:30 p.m., Mr. Haberman made a motion to adjourn the meeting until September 8, 2009 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 14th, 2009

A special budget hearing meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 14th, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              John Thatcher, Knox County

Patti Frazee                                                                                   Prosecuting Attorney

Diana Stockmaster

Harold Cochran                                                                                     

Public

The special budget hearing meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

Mr. Haberman made a motion for a 4% increase, to all non-fixed budget line items for the 2010 year.  This increase is subject to change as the Board deems necessary.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

ADJOURNMENT

Mr. Haberman made a motion to adjourn the special budget hearing meeting at 7:03 p.m. and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 14, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 14, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Chip Welch, Chairman                                                            Diane Clippinger, Clerk

Phil Haberman                                                                        Chief Joe Porter

Patti Frazee                                                                             John Thatcher, Knox County

Harold Cochran                                                                        Prosecuting Attorney

Diana Stockmaster

Public

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:04 p.m.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the June 9, 2009, meeting and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Mr. Haberman, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – The Board discussed the survey provided by Fulmer/Shaw and how they felt it was very generic.  They also discussed different options on how to distribute the survey to the community.  The Board agreed the survey should be revised and mailed to residents of the District.  Chief Porter agreed to revise and mail the survey out.

NEW BUSINESS

1. Generator – Chief Porter asked Mr. Haberman if Hilliar Township would have an issue with the Department moving the generator outside.  Currently the generator is located in the fire station.  Mr. Haberman felt there would be no problem with that and suggested the District research the feasibility of installing an automatic generator or possibly using Hilliar Township’s generator.  The Board asked Chief Porter to obtain estimates for installing an automatic generator at the Central Ohio Joint Fire District station and whether the District could use Hilliar Township’s.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Nothing to report. 

Chief Porter – See Chief Porter’s report.

1. Old Engine – Chief Porter informed the Board the old engine had been sold.  Murray City Volunteer Fire Department had taken possession of the engine and were currently using it.
2. EMS Grant – The District had been awarded an EMS grant in the amount of $6,000.
3. Accident Insurance Policy – Mrs. Frazee made a motion to renew the Provident Accident Insurance policy and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.
4. Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Darin Peterman and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.
5. National Fire Academy – Chief Porter and several firefighters recently attended the National Fire Academy.  After speaking with other Districts and hearing their problems and issues with Boards, they wanted the Central Ohio Joint Fire District Board to know how much they appreciate the Board’s support and willingness to work with the department.

Prosecutor’s Office – Prosecutor Thatcher indicated the county budget is currently experiencing financial issues.  He wanted the Board to know there is a chance the Knox County Commissioners will request Prosecutor Thatcher bill fire districts for providing legal services.  Prosecutor Thatcher personally feels the Districts should not be billed for his services.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:45 p.m., Mr. Haberman made a motion to adjourn the meeting until August  11, 2009 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 12, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, May 12, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

                                                                                                  Prosecuting Attorney

Public

Lieutenant Jason Whipple

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the April 14, 2009 meeting were tabled.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Chairman Welch, Mr. Haberman and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Cochran and Mrs. Stockmaster. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – There was a public meeting on May 11, 2009 with representatives from Fulmer/Shaw present.  Due to the low turn-out, Chairman Welch recommended Fulmer/Shaw contact the Districts’ Townships and the Village of Centerburg to schedule meetings with each entity.

NEW BUSINESS

• Old Copier – Mr. Haberman made a motion to allow Mr. Clippinger to dispose of the old copier which did not work and Chairman Welch seconded the motion.  On roll call in the affirmative:  Chairman Welch, Mr. Haberman and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Cochran and Mrs. Stockmaster.
• 2010 Budget – Mrs. Clippinger noted the 2010 budget would need to be approved at the July meeting.  The Board requested Mrs. Clippinger present the proposed 2010 budget with a 3% increase and a 4% increase at the June meeting.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Chairman Welch made a motion to hire Hugh Dick, Steve Leis and Phil Olmar to volunteer status and Kevin Hicks as a part-time paramedic at $9.98 an hour.  This would be on a probationary period and contingent on a clean background report.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Chairman Welch, Mr. Haberman and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Cochran and Mrs. Stockmaster.

Chief Porter – See Chief Porter’s report.

1. BWC – Chief Porter noted the District had received recognition from the Bureau of Workers’ Compensation for having a safe work place in 2008, since no claims had been filed.  Chief Porter attributed this to all employees of the departments following the rules for a safe work place.
2. New Engine – The new engine is in use and will be dedicated to former Fire Chief Robert Whited. The dedication will be May 30, 2009 at 2:00 p.m. at the Country Club Retirement Center.
3. Old Engine – After discussion, Chairman Welch made a motion for the following resolution and Mr. Haberman seconded the motion:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 2009.05.01

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 12th day of May, 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Porter Welch, Trustee

Phil Haberman, Trustee                                    

Mr. Welch moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District Board declares engine 421 surplus with a value of $2,499.  The Board authorizes Chief Porter to dispose of the engine by posting it first on Craig’s list and then by any means which is in the best interest of the District.  Chief Porter is further authorized to reduce the insurance coverage to liability only.

Mr. Haberman seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Porter Welch, Trustee                                       yes

Adopted: May 12, 2009

Prosecutor’s Office – Prosecutor Thatcher had nothing to present

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:18 p.m., Mr. Haberman made a motion to adjourn the meeting until June 9, 2009 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Chairman Welch, Mr. Haberman and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Cochran and Mrs. Stockmaster.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 14, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, April 14, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Diana Stockmaster                                                                   Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                          Prosecuting Attorney

Public

Firefighter Casey Oakleaf                                                         Firefighter Christopher Sturtz

Firefighter Stephen Burger                                                        Lieutenant Jason Whipple

Lieutenant Daniel Rott

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the March 10, 2009 meeting minutes and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Haberman.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Haberman. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review.

OLD BUSINESS

1. Fulmer/Shaw – Representatives from Fulmer/Shaw want to schedule a community meeting to gather information on how the residents of the District feel the District should grow and/or improve.  It was agreed this should be scheduled within the next few weeks with the Board present.  Prosecutor Thatcher noted this would not be considered a meeting since the Board would not be taking action on any issues.
2.  New Engine – The new engine was available for the Board’s inspection.  It was noted the engine would not be in service until the middle of May, when training was scheduled to be completed.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Chief Porter had presented two resignations to the personnel committee and the Board.  Mrs. Frazee made a motion to accept the resignation of Ryan Bareswilt and Douglas Neighbarger.  Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Haberman.  Chief Porter noted he was completing background checks for several potential new employees.

Chief Porter – See Chief Porter’s report.

1. Pancake Breakfast – The annual pancake breakfast is Saturday April 16, 2009, from 7:00 a.m. to 10:00 a.m.
2. Fish Fry – The annual Heart of Ohio Association fish fry is April 25, 2009.
3. Time Warner – All phones and the cable have been switched to Time Warner.
4. Delco Hydrant – After discussion, Mrs. Frazee made a motion to pay half of the cost to install an additional hydrant on County Line Road with Porter/Kingston Fire Department.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.  Absent:  Mr. Haberman.

Prosecutor’s Office – Prosecutor Thatcher noted the proposed 9-1-1 plan revisions were for the Board’s information only and required no action.

ADJOURNMENT

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 10, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 10, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                         Jennifer Springer, Assistant Knox

Harold Cochran                                                                          County Prosecuting Attorney

Diana Stockmaster

Public

Ted Wendling, Rinehart-Walters-Danner Associates, Inc.

Gary Walters, Rinehart-Walters-Danner Associates, Inc.

Cindy Higgs, First Knox National Bank                        

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Ted Wendling, Rinehart-Walters-Danner Associates, Inc., presented several renewal options for the District’s health insurance policy with Anthem Blue Cross and Blue Shield.  The current renewal will increase by 20%.  After discussion, Mrs. Frazee made a motion to renew with the current carrier, but changing to Anthem’s Plan 6, which would reduce the premium.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.

Mr. Gary Walters, Rinehart-Walters-Danner Associates, Inc., presented and discussed two options for property/liability insurance.  The renewal of District’s current policy with VFIS is $12,588.00 per year, which is a $1,500.00 reduction from last year.  Mr. Walters indicated the Ohio Plan was another option for the District, with a premium of $9,895.00 per year.  After discussion, Mrs. Frazee made a motion to accept the Ohio Plan policy and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.

Mrs. Cindy Higgs, First Knox National Bank, was present with the necessary documents to obtain financing for the new engine the District is purchasing.  The loan amount is $279,524.00, for 10 years and subject to a rate review after five years.  The District has the option to pay the loan off at any time with no penalties, with the first payment due April 1, 2010.  Mrs. Frazee made a motion to accept the attached resolution, 2009.03.01 and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.  The Board and clerk signed all necessary documents.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the February 10, 2009 meeting minutes and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

OLD BUSINESS

1. Fulmer/Shaw – Chief Porter noted representatives from Fulmer/Shaw had a meeting with staff of the District on February 25, 2009.  There will be a public meeting scheduled in the near future.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Chief Porter gave the Personnel Committee several revised S.O.G.’s for their review.

Chief Porter – See Chief Porter’s report.

1. New engine – The estimated delivery date of the new engine is March 25, 2009.
2. Snow plow – The cost of a snow plow and installation would be $4,075 or $4,400, depending on the type of plow purchased.  Chief Porter suggested the Board use the money from the sale of the old engine to purchase the blade.  This was tabled.
3. Highland School expansion – The District had been provided with the preliminary plans for the expansion of Highland Schools.   Chief Porter noted there were some changes being recommended by the District.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:20 p.m., Mr. Haberman made a motion to adjourn the meeting until April 14, 2009 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

February 10, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, February 10, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                          Prosecuting Attorney

Diana Stockmaster

Public

Lieutenant Dan Rott                                                                  Dave Grumney                        

Firefighter Ron Cunningham                                                      Ruth Hunter, Benchmark Insurance

Duane White, Swisher Financial Concepts Inc.                         

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Ms. Ruth Hunter, Benchmark Insurance and Mr. Duane White, Swisher Financial Concepts Inc. were present to discuss health insurance options for the District. 

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the January 13, 2009 organization meeting minutes and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

Mrs. Stockmaster made a motion to approve the January 13, 2009 regular meeting minutes and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.

ACCOUNTS PAYABLE

Mrs. Stockmaster made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

Mr. Dave Grumney inquired about the additional $40,000 appropriated to the salary fund at the end of 2008.  Mrs. Clippinger noted she was including a pay in the deficit which actually was a 2009 pay.  The other part of the deficit would have come from unanticipated over-time.

NEW BUSINESS

1. Hilliar Township excess monies - Mr. Haberman noted Hilliar Township had excess monies in its fire fund.  Per an agreement made with all entities of the Central Ohio Joint Fire District, all monies collected from fire levies would be turned over to the District.  Mr. Haberman inquired whether Hilliar Township could specify the monies be used for the installation of dry hydrants in Hilliar Township.  It was noted the Township could specify the monies use, as long as it was in compliance with the fire levy’s ballot language. 
2. Snow removal – Chairman Welch noted the District had spent over a $1,000 this year for snow removal; $2,078 for the last three years.  The Board discussed the option of having a snow plow installed on the District’s grass truck.  Mrs. Frazee asked Chief Porter to obtain estimates to purchase a snow plow and report to the Board at the next meeting.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Nothing to report.

Chief Porter – See Chief Porter’s report.

1. Fulmer/Shaw – Chief reported he had met with representatives from Fulmer/Shaw and there was a District meeting scheduled for February 25, 2009 at 7:00 p.m.
2. Resignation – Mrs. Frazee made a motion to accept the resignation of volunteer firefighter Mike Thompson and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Stockmaster asked Chief Porter how the recent fire drill had went at the Centerburg School.  Chief Porter indicated it had gone well.

Prosecutor’s Report – Prosecutor Thatcher noted the Knox County Commissioners had passed a resolution approving him to represent the Central Ohio Joint Fire District and all other fire/EMS districts in Knox County, with the exception of the City of Mount Vernon.  The resolution specified this would be at no charge to the Districts and for his 2009-2012 term in office.  The Board thanked Prosecutor Thatcher and the Knox County Commissioners.

ADJOURNMENT

****Statistics = Number of calls / minutes from time of call until on the scene****

COJFD

2008 Fire and EMS Stats

Locale                                                                     Fire                         EMS                        Total

Centerburg Village                                              35 / 5.3                  197 / 4.5                232 / 4.9

Hilliar Township                                                 29 / 7.4                  214 / 5.3                243 / 6.4

Liberty Township                                                 19 / 13.3                119 / 10.3             138 / 11.8

Milford Township                                                 13 / 9.9                  82 / 9.7                  95 / 9.8

South Bloomfield Township                              19 / 12.8                107 / 11                 126 / 11.9

In District Totals                                                   115 / 9.7               713 / 8.2               828 / 8.9

Out of District                                                      21 / 7.7                  16 / 6                     37 / 6.9

Fire:

• Grass / Brush / Trash Fire - 31
• Cancelled Enroute – 24
• False Alarm – 23
• Structure Fire – 19
• Carbon Monoxide – 10
• Miscellaneous - 9
• Chimney Fire – 7
• Natural Gas / LPG leak – 4
• Car Fire – 4
• Outside Equipment Fire – 2
• Gas Spill – 1
• Chemical Spill – 1
• Mailbox Fire – 1

Property Value                                                     Saved        vs        Lost

Centerburg Village                              $836,400               $146,600

Hilliar Township                                    $1,128,300           $194,700

Liberty Township                                 $150,000               $182,000

Milford Township                                       $122,000               $3,900

South Bloomfield Township              $187,000               $106,000

EMS: Transport To

• Knox Community Hospital – 253
• Mount Carmel St. Ann’s Hospital – 101
• Riverside Methodist Hospitals – 30
• Nationwide Children’s Hospital – 16
• Morrow County Hospital – 13
• Ohio State University Medical Center – 10
• Grant Medical Center – 9
• Grady Memorial Hospital - 8
• Licking Memorial Hospital – 5
• Mount Carmel East – 5
• Via MedFlight – 1

Chief J. Porter

1/8/09

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 13, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, January 13, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              Jennifer Springer, Assistant Knox

Harold Cochran                                                                          County Prosecuting Attorney

Diana Stockmaster

Public

Lieutenant David Miller                                                

Wayne and David Fulmer, Fulmer/Shaw                                                          

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:03 p.m.

PUBLIC PARTICIPATION

Wayne and David Fulmer, Fulmer/Shaw, were present to discuss a strategic planning proposal.  They indicated the plan could be completed in a couple of months and be directed towards growth of the District or maintaining the District.  Chairman Welch felt the District needed a plan in order to progress and the Board agreed.  Mrs. Frazee made a motion to hire Fulmer/Shaw to prepare a strategic plan for the Central Ohio Joint Fire District and Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.  Abstained:  Mr. Cochran.

APPROVAL OF MINUTES

Mrs. Stockmaster noted several corrections on the December 9, 2008 minutes.  “Fuller” needed to be corrected to “Fulmer” under Strategic Planning Committee Reports and the January “16th” meeting needed to be corrected to January “13th”.  Mrs. Stockmaster made a motion to approve the December 9, 2008 minutes as corrected and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

CONTINUING BUSINESS

NEW BUSINESS

1. Volunteer Firefighter’s Dependent Fund Appointments - Mr. Haberman made a motion for the following one year appointments for the Volunteer Firefighter’s Dependent Fund:  Firefighter Patrick Hornsby, Chairman; Harold Cochran, Secretary; Phil Haberman; Firefighter Stephen Burger; Roger Crego.  Mrs. Stockmaster seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
2. Holiday S.O.G. - Mrs. Clippinger asked the Board to change the holiday S.O.G. to be more compliant with Ohio Police & Fire.  She asked to pay all full time firefighter’s holiday pay in the year it was earned; one check to be paid at the end of the calendar year.   Mr. Cochran made a motion to amend the holiday S.O.G. and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.
3. Public Records Retention Policy – Mr. Haberman made a motion for the following resolution based on the recommendation of  Prosecutor Thatcher:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 2009.01.03

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the regular session on the 13th day of January 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                         Harold Cochran, Trustee

Phil Haberman, Trustee                         Diana Stockmaster, Trustee

Porter Welch, Trustee

Mr. Haberman, moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District Board adopts the attached prosecutor’s recommended Public Records Retention Policy.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Porter Welch, Trustee                                       yes

Diana Stockmaster, Trustee                              yes

Harold Cochran, Trustee                                  yes

Adopted: January 13, 2009                                        

Attest:

_________________________                                             

Diane Clippinger, Clerk

REPORTS

Strategic Planning Committee – Hired Fulmer/Shaw to prepare a Strategic Plan for the District.

Personnel Committee – Nothing to report.

Chief Porter – See Chief Porter’s report.

Prosecutor’s Report – Nothing to present.

Chairman Welch noted with the money the Board members had given him he was able to purchase two turkeys and a $30.00 gift card for the firefighters working Christmas day.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:35 p.m., Mr. Cochran made a motion to adjourn the meeting until February 10, 2009 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

ANNUAL ORGANIZATIONAL MEETING

January 13, 2009

The annual organizational meeting of the Central Ohio Joint Fire District was held on Tuesday, January 13, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Patti Frazee                                                                                          Diane Clippinger, Clerk           

Diana Stockmaster                                                                               Chief Joe Porter

Chip Welch                                                                                         

Phil Haberman                                                                             

Harold Cochran

Public

The annual organizational Board meeting was called to order by Mr. Welch at 6:30 p.m.

Mrs. Frazee nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Stockmaster nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-01-2009

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 13th day of January, 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Diana Stockmaster, Trustee

Phil Haberman, Trustee                                     Porter Welch, Trustee

Harold Cochran, Trustee

Mr. Haberman moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                         yes

            Phil Haberman, Trustee                         yes

Harold Cochran, Trustee                                  yes

Diana Stockmaster, Trustee                              yes

Porter Welch, Trustee                                       yes

Adopted: January 13, 2009                                        

Mr. Cochran made a motion for following to remain the same and Mrs. Stockmaster seconded the motion:

The District’s checking account and safety deposit box remain at First Knox National Bank.  The Districts’ investments remain at Star Ohio and First Knox National Bank. 

The clerk will use First Knox National Bank for employee direct deposit transactions.  The clerk will also be allowed to make 941 tax payments, OPERS and OP&F deposit payments via EFT. 

Board members would be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year.

Reimbursement of mileage will be based on the Internal Revenue Service recommendations, which currently is $0.50 per mile.

Copies of public records will be $0.05 per sheet, payable before records are released.

Hilliar Township will be re-appointed as the District’s Public Records Commission and Hilliar Township is granted the right to act in the capacity of a Public Records Commission for the District.

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none

Mrs. Frazee and Mrs. Stockmaster were re-appointed to the Central Ohio Joint Fire District Board by each of their entities.  The current Board members’ terms and expiration dates are as follows:

            Porter “Chip” Welch, At-large Member – term expires 12/31/09

            Patti Frazee, Liberty Township Trustee – term expires 12/31/11

            Diane Stockmaster, Centerburg Village Council – term expires 12/31/11

            Harold Cochran, Milford Township Trustee – term expires 12/31/09

            Phil Haberman, Hilliar Township Trustee – term expires 12/31/09

The Board agreed to table salary compensation until Executive Session.

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 2009.01.02

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 13th day of January, 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Diana Stockmaster, Trustee

Phil Haberman, Trustee                                     Porter Welch, Trustee

Harold Cochran, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mr. Haberman seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Harold Cochran, Trustee                                  yes

Diana Stockmaster, Trustee                              yes

Porter Welch, Trustee                                       yes

Adopted: January 13, 2009                                                    

The Central Ohio Joint Fire District Board members agreed prior committee appointments would remain the same.  They are as follows:

            Audit committee – Mr. Haberman and Mrs. Stockmaster

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Chairman Welch and Mr. Cochran

Mr. Haberman made a motion to adjourn to Executive Session at 6:40 p.m. to discuss compensation for the firefighters, lieutenants and fire chief and Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 7:00 p.m. and Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Chairman Welch made a motion for the following pay compensations and Mrs. Frazee seconded the motion:

The Fire Chief’s salary will be increased 2% making his annual salary $59,066.70.  The Fire Chief’s base hours will be 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) months salary per year due to illness or disability. 

Full time firefighter’s hourly wage schedule will be increased $1,000.00 to base salary, with an additional 3% increase. 

                        First full year appointed to the position - $10.91 per hour

                        Second year and continuing -                      $11.94 per hour

Part-time firefighter’s hourly wage will be increased by 4%.

                        a – Basic EMT             - $ 8.77 per hour

                        b – Intermediate EMT              - $ 9.38 per hour

                        c – Paramedic                          - $ 9.98 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The clerk’s salary will remain the same, due to no increase to the Ohio Township’s Fiscal Officer’s pay schedule for 2009.

Mr. Cochran made a motion at 7:02 p.m. to adjourn the annual organizational meeting.  Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

December 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, December 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Public

Lieutenant Jason Whipple

Ron Carobine, PRADCO                                                        

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the November 11, 2008 meeting and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

CONTINUING BUSINESS

• South Bloomfield Contract – Chairman Welch and Chief Porter attended the recent South Bloomfield meeting to discuss the renewal of their fire contract.  Mrs. Frazee made a motion to approve the fire protection contract with South Bloomfield for five years.  The contract was agreed to $73,000 for the first year and increased $2,000 for the following four years.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• PRADCO – Mr. Ron Carobine was present to discuss Chief Porter’s evaluation.  The Board felt the evaluation should be discussed in Executive Session.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 7:15 p.m. to discuss Chief Porter’s evaluation, with Mr. Carobine present and Prosecutor Thatcher.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Mr. Haberman made a motion to adjourn out of Executive Session at 7:45 p.m., with no action taken, and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

• 2009 Appropriations - Mrs. Frazee made a motion for Resolution 12.01.08, 2009 Appropriations, which increased the 2008 appropriations by 4%.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• Signature Stamp – Prosecutor Thatcher provided the Board with information in regards to the use of a signature stamp by the clerk.  The Board agreed it was not feasible for the District to use a signature stamp.

NEW BUSINESS

REPORTS

Strategic Planning Committee – It was noted Fuller/Shaw would be at the January 16, 2009 meeting.

Personnel Committee – Personnel Committee agreed to continue meeting with Chief Porter monthly.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Mark Powell as of November 29, 2008 and Mr. Cochran seconded the motion.  On roll call in affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.   Absent:  Mrs. Stockmaster.

Prosecutor’s Report – Nothing to present.

Mr. Haberman questioned the purchase of Bluetooths.  It was noted these were for the heart monitors and were purchased through a grant.

The Board members agreed to purchase turkeys for dinner for the firefighters working Christmas Day.

The 2009 organizational meeting will be on January 16, 2009 at 6:30 p.m. with the regular meeting immediately following.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mr. Haberman made a motion to adjourn the meeting until the annual organizational meeting on January  16, 2009 at 6:30 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Absent:  Mrs. Stockmaster.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 11, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, November 11, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Public

Lieutenant David Miller                                                 Dave Grumney

John Wells                                                                                Susan Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Chairman Welch noted an error on the October 14, 2008 minutes which needed to be corrected.  Under Approval of Minutes, “October” needed to be changed to “September.”  Mr. Haberman made a motion to approve the minutes as corrected and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

CONTINUING BUSINESS

• PRADCO – Chairman Welch noted PRADCO had received all but three of Chief Porter’s evaluations.  The Board agreed to have PRADCO begin the analysis.
• Levies – The Central Ohio Joint Fire District replacement levy passed, as well as South Bloomfield’s renewal levy.  It was noted the South Bloomfield contract would expire December 31, 2008.  The next meeting of South Bloomfield will be November 12, 2008.  Chairman Welch and Mrs. Frazee agreed to attend this meeting to discuss the upcoming contract renewal.

NEW BUSINESS

• Payroll Appropriations – Mrs. Frazee made a motion to appropriate an additional $40,000 to payroll and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• 2009 Appropriations – The Board discussed the 2009 appropriations and agreed to a 4% increase.
• Terms – It was noted Mrs. Stockmaster and Mrs. Frazee’s term on the Central Ohio Joint Fire District will expire December 31, 2008.  Each of the entities will need to appoint a representative to the Board.  Mrs. Frazee noted she would be re-appointed to represent Liberty Township on the Central Ohio Joint Fire District Board.
• Signature Stamp – Mrs. Clippinger questioned the feasibility of purchasing a signature stamp for use on the Districts’ checks.   Mrs. Clippinger noted there were times when Board members did not stop and sign checks at the fire station.  Prosecutor Thatcher agreed to research the legal issue; however, the Board was hesitant on such a purchase.

REPORTS

Strategic Planning Committee – Chief Porter had contacted the references supplied by Fulmer/Shaw, which were all favorable.  Chief Porter recommended the Board hire Fulmer/Shaw, but to put this on hold until 2009.  The Board agreed to invite Fulmer/Shaw to the January 2009 meeting to discuss the Districts’ needs and estimated cost.

Personnel Committee – The Board members agreed to personally donate money to provide a Thanksgiving meal for the firefighter’s working on Thanksgiving Day.

Chief Porter – (also see Chief Porter’s report)

• Status Change – Mrs. Frazee made a motion to accept the status change of Firefighter Doug Neighbarger from part-time to volunteer status.  Mr. Haberman seconded the motion.  On roll call in affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.   Absent:  Mrs. Stockmaster.
• New Hire – Mrs. Frazee made a motion to hire John Wells, as of November 11, 2008, at $8.43 per hour.  Mr. Cochran seconded the motion.  On roll call in affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster
• Appropriation – Mrs. Frazee made a motion to appropriate $235.00 from donated funds for the purchase of food for the Central Ohio Joint Fire District Christmas dinner.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• Appropriation – Mrs. Frazee made a motion to appropriate $1,100.00 for the purchase of uniform fire equipment and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Prosecutor’s Report – Prosecutor Thatcher agreed to continue representing the Central Ohio Joint Fire District during his next term of office.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:30 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on December 9, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Absent:  Mrs. Stockmaster.

October 2008

Fire and EMS Statistics

Locale                                                                     Fire                         EMS                        Total

Centerburg Village                                              1 / 5                        17 / 4.2                  18  / 4.6

Hilliar Township                                                 2 / 8                        27 / 5.5                  29 / 6.8

Liberty Township                                                 2 / 20                     6 / 12.7                  8 / 16.4

Milford Township                                 2 / 12                     6 / 7.7                    8 / 9.9

South Bloomfield Township                              1 / 10                     10 / 10                   11 / 10

Primary Service Area Totals                              8 / 11                     66 / 8                     74 / 9.5

Mutual Aid Given                                                                2 / 11.5                  4 / 8                        6 / 9.8

Overall Totals                                                       10 / 11.2               70 / 8                     80 / 9.6

Fire:

• Brush / Trash Fire – 7
• Carbon Monoxide Check – 1
• Electric Pole Fire – 1
• False Alarm – 1

There was an extended response time to a “smoke in the area” call in Liberty Township due to the source of the smoke taking time to track down.

EMS:

                Transported to –

• Knox Community Hospital – 26
• Mount Carmel St. Ann’s – 10
• Morrow County Hospital – 5
• Riverside Methodist Hospitals – 4
• Nationwide Children’s Hospital – 3
• Grady memorial Hospital – 1
• OSU Medical Center – 1

Chief J. Porter

November 5, 2008

September 2008

Fire and EMS Statistics

Locale                                                                     Fire                         EMS                        Total

Centerburg Village                                             6 / 6.6                    13 / 3.9                  19 / 5.3

Hilliar Township                                                 1 / cx                      18 / 5.7                  19 / 5.7

Liberty Township                                                 2 / 13                     5 / 10.6                  7 / 11.8

Milford Township                                                 1 / 2                        3 / 8.7                    4 / 5.4

South Bloomfield Township                              2 / 11.5                  6 / 12.7                  8 / 12.1

Other                                                                      2 / cx                      0 / 0                        2 / cx

Totals                                                                     14 / 8.3                  45 / 6.9                  59 / 7.6

Fire Calls:

1 – building fire

3 – grass / trash fire

3 – service run / electric lines down

1 – CO check

2 – natural gas leak

1 – false alarm

3 – cancelled enroute

EMS Transported to:

15 – MCSAH

11 – KCH

2 – RMH

1 – GMC

1 – OSU

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 12, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Diana Stockmaster                                                                   John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Patti Frazee

Public

Firefighter Seth Coakley                                                           Lieutenant Jason Whipple

Firefighter Daniel Rott                                                   Lieutenant David Miller

Firefighter Tim Belcher                                                  Firefighter Joe Herron

Firefighter Pat Hornsby                                                 Dave Grumney

Firefighter Ryan Bareswilt

Don McCracken, Heart of Ohio Association

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Don McCracken, Heart of Ohio Association, asked the Board to assist with the security cost involved with the previous Home Town Celebration.  Mr. McCracken noted the total cost was $1,288.00, with the Village of Centerburg assisting with $500.00 of that cost.  Mrs. Frazee noted a representative from the Heart of Ohio Association had previously asked the Board for financial assistance with the security cost but had not reported back to the Board with the amount, as requested.  Mr. McCracken apologized for not getting back to the Board with the estimated cost.  Prosecutor Thatcher felt this issue should be researched legally.  After discussion, Chairman Welch made a motion to donate $500.00 to the Heart of Ohio Association’s general fund, subject to the legal opinion of Prosecutor Thatcher on donating funds to a 501C4 organization.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the August 12, 2008 meeting and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

ACCOUNTS PAYABLE

The Board questioned several expenditures before approving the warrants.  Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CONTINUING BUSINESS

• Planning Proposal – Chief Porter had been contacted by a representative from Fulmer/Shaw in regards to the Board’s intentions.  Chief Porter informed them the Board would be discussing this issue at tonight’s meeting.  Mrs. Stockmaster questioned whether the Board had received any referrals, as requested.  It was noted they had not.  The Board agreed to table this issue until December and to review any referrals received at that time.

NEW BUSINESS

• PRADCO – Chairman Welch had spoken to Mr. Ronald Carobine, who indicated they were

willing to reduce their fee.  Chief Porter had spoken to Chief Tom Stewart in regards to PRADCO. Chief Stewart was very satisfied with the services PRADCO had provided.  Mrs. Frazee made a motion to hire PRADCO to do a four part assessment and development for Chief Porter initially, with other members of the department to follow.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

• OP&F – Mrs. Clippinger indicated she was having issues with filing the monthly OP&F reports. It seemed the problem was with the way the District pays over-time only once in a twenty eight day cycle.  Prosecutor Thatcher suggested Mrs. Clippinger contact him with the information and he would contact Ohio Police and Fire.

REPORTS

Strategic Planning Committee – Nothing to present.   

Personnel Committee – Tabled until Executive Session.

Chief Porter – (also see Chief Porter’s report)

• VFIS – Chief Porter noted VFIS would be sending a representative to review the District’s safety/loss policy and procedures.
• Replacement Levy – Chief Porter questioned the Board’s intentions for advertisement of the upcoming replacement levy.  The Board discussed a mailer, advertising in the local newspapers and putting signs up.  The Board agreed all activity should go through the Firefighter’s Association.
• New Hire – Mrs. Frazee made a motion to hire John Willis and Michael Barstow, as of September 9, 2008, contingent on a positive back-ground check and starting wage of $9.02 per hour.  Mrs. Stockmaster seconded the motion.  On roll call in affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.
• Termination – Mrs. Frazee made a motion to revoke the appointment of Travis Burwell, since Mr. Burwell had apparently moved out of state and not accepted the position. Mr. Haberman seconded the motion.  On roll call in affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.

Prosecutor’s Report – Prosecutor Thatcher indicated he was currently reviewing mutual aid agreements.  He noted there was an issue with two other Districts, one who bills for runs and the other who does not.  This is causing an issue with mutual aid responses.  Prosecutor Thatcher questioned whether this could be an issue for the Central Ohio Joint Fire District.  Chief Porter indicated Morrow County EMS and Mount Vernon EMS both bill for runs.

Mrs. Stockmaster questioned whether the football games were being covered by the Central Ohio Joint Fire District staff.  Chief Porter indicated they were being covered.  Mr. Haberman noted he had been contacted by a concerned Liberty Township resident in regards to the fire station being unattended during football games. 

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session, with Chief Porter and Prosecutor Thatcher present, at 8:03 p.m. for the promotion of a candidate to lieutenant.  Mrs. Stockmaster seconded the motion. On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:50 p.m. and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion for the adoption of resolution 09.01.08, the appointment of Daniel Rott to lieutenant, subject to the terms and conditions of resolution 09.08.01 (resolution attached).  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  Mr. Haberman.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:55 p.m., Mr. Cochran made a motion to adjourn the meeting until the next regular meeting on October 14, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 12, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 12, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Diana Stockmaster                                                                   John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Patti Frazee

Public

Eric Burdette                                                                            Lieutenant Jason Whipple

Ron Carobine                                                                           Jayne Speicher

Firefighter Doug Neighbarger                                                    Firefighter Chris Sturtz

Firefighter Brent Spearman                                                       Dave Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Ron Carobine and Ms. Jayne Speicher, PRADCO, provided the Board with information in regards to the services they provide.  PRADCO perform leadership assessment for companies and organizations to improve work environments.

APPROVAL OF MINUTES

Mrs. Stockmaster made a motion to approve the minutes from the July 8, 2008 special budget hearing meeting and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Clippinger indicated there was a change to the ballot language on resolution 2008-07-01, correcting it to the ballot language on the county auditor’s certification.  Prosecutor Thatcher noted the revised code section should be 5705.19.  Mrs. Frazee made a motion to correct the revised code and resolution wording on resolution 2008-07-01 and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Stockmaster noted two corrections on the minutes from July 8, 2008.  “Moral” should be “morale,” and “Chairman Shaw” should be “Chairman Welch”.  Mr. Cochran made a motion to approve the July 8, 2008 minutes, as corrected, and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CONTINUING BUSINESS

• Audit – Mrs. Clippinger noted the 2006/2007 audit had been released.  There was finding noted for the incorrect posting of several receipts to the wrong line items.  As indicated in the post audit, this was not a finding for recovery.
• Planning Proposal – Chairman Welch emailed Fuller/Shaw in regards to supplying the District with a cost estimate, but had no response as of date.  Chief Porter indicated he had been contacted by Fuller/Shaw and the estimate was in the mail.
• New Engine –First Knox National Bank had pre-approved the District for the purchase of the new engine.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present.   

Personnel Committee – Tabled until Executive Session.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Jesse Rice, as of August 2, 2008, and Mr. Cochran seconded the motion.  On roll call in affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  None.
• New Engine – The new engine has been ordered and should be delivered around February, 2009.
• Family Insurance Coverage – Chief Porter asked the Board to consider offering family health care coverage, at the employee’s expense.  Mrs. Clippinger indicated this could not be done until the District’s open enrollment period, which was not until January.  The Board discussed this and decided to table the issue.
• EMS Coverage – Chief Porter had been contacted by Centerburg Schools in regards to providing EMS coverage at junior varsity and middle school ball games. The District currently covers the varsity ball games.  After discussion, Mrs. Stockmaster made a motion to authorize Chief Porter to have additional staffing for EMS coverage at Centerburg varsity, junior varsity and middle school home ball games.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Cochran.  In the negative:  Mr. Haberman.
• Time-Warner Service – Chief Porter asked the Board to approve the change of the current phone, internet service and cable television to Time-Warner.  Time-Warner’s service would cost the same as the District currently pays, but includes unlimited long distance phone service and an extra phone line at no addition charge.  There is a three year contract and $170.00 installation fee.  The District would keep their current phone numbers.  Mrs. Stockmaster made a motion to approve the change to Time-Warner and Mr. Haberman seconded the motion.  On roll call in affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  None.

Prosecutor’s Report – Prosecutor Thatcher reported Townships can add zoning regulations requiring property owners to have property address signs posted.  Prosecutor Thatcher indicated the Townships would need to make this requirement by motion and submit it to their zoning commission.

Prosecutor Thatcher also had provided the Board with information on Strategic Planning and Budgets.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session, with Chief Porter present, at 8:10 p.m. to discuss the hiring of personnel and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:40 p.m. and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to hire Casey Oakleaf, Travis Burwell, and Cody Cline as regular part-time employees, starting rate of pay of $8.43 per hour, effective August 12, 2008 and subject to a positive BCI check.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion to adjourn to Executive Session at 8:45 p.m. to discuss personnel and, specifically to review the findings of the personnel committee’s review of department morale.  Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to adjourn out of Executive Session at 9:33 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:34 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on September 9, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 8, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 8, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Chip Welch, Chairman                                                            Diane Clippinger, Clerk

Phil Haberman                                                                        Chief Joe Porter

Diana Stockmaster                                                                  Jennifer Springer, Knox County

Harold Cochran                                                                         Prosecuting Attorney

Patti Frazee

Public

Gene Berry, Auditor of State’s Office                                   Firefighter Pat Hornsby

Glenn P. Jirka, Fulmer/Shaw                                                  Firefighter Mike Thompson

O. Wayne Fulmer, Fulmer/Shaw                                            Firefighter Doug Neighbarger

Firefighter Brent Spearman                                                    Firefighter Seth Coakley

Firefighter Stephen Burger                                                     Firefighter Ryan Bareswilt

Firefighter Robert Devore                                                      Lieutenant David Miller

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 6:51 p.m.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to executive session at 6:52 p.m. to discuss the District’s 2006/2007 audit with Mr. Gene Berry, Auditor of State’s Office.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion to adjourn out of executive session at 7:15 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the June 10, 2008 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Mr. Cochran and Mr. Haberman.  Abstained:  Mr. Welch.  In the negative:  none. 

PUBLIC PARTICIPATION

Mr. Glenn Jirka and Mr. Otto Fulmer, representing Fulmer/Shaw, presented a strategic planning proposal to the Board.  Mrs. Frazee inquired about the cost of this proposal.  It was indicated they did not have the District’s necessary information to provide a cost at this time.  The Board would need to provide information in regards to their present and future, wants and needs.  The Board thanked Mr. Jirka and Mr. Fulmer for attending the meeting.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to allow Chief Porter to spend a maximum of $5,000 on a purchase, without the Board’s approval.  Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CONTINUING BUSINESS

• Levy Renewal – Mrs. Frazee made a motion for the following resolution and Mr. Cochran seconded the motion: 

The Board approved and passed the following Resolution No. 2008-07-01:

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Rev. Code Sec. 5607.19, .191, .192, .194, .21, .26

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 8th day of July 2008, at the office of the Centerburg Village Hall with the following members present:

            Mrs. Patti Frazee                                             Mr. Phil Haberman

            Mr. Harold Cochran                                        Mrs. Diana Stockmaster

            Mr. Porter Welch

Mrs. Frazee moved the adoption of the following Resolution:

            WHEREAS, The amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio; therefore be it

            RESOLVED, by the Central Ohio Joint Fire District for the purpose of providing and maintaining fire apparatus, appliances, buildings or sites therefore or sources of water supply and materials therefore, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of permanent, part-time, or volunteer firefighters or  firefighting companies to operate the same, including the payment of the firefighter employers’ contribution required under section 742.34 of the Revised Code,  or the purchase of ambulance equipment or the provision of ambulance, paramedic or other emergency medical services operated by a fire department or fire fighting company (5705.19[I]) at a rate not exceeding 5.50 mills for each one dollar of valuation, which amounts to fifty-five cents ($0.55)  for each one hundred dollars of valuation, for three years commencing in tax year 2009 to be collected in 2010 (2009, 2010 & 2011), which is a replacement levy of the current 5.50 mills.

            RESOLVED, That the question of levying additional taxes be submitted to the electors of said Central Ohio Joint Fire District at the General election to be held at the usual voting places within said Central Ohio Joint Fire District on the 4th day of November, 2008, and be it further

            RESOLVED, That said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if majority of electors voting thereon vote in favor thereof; and be if further

            RESOLVED, That the Clerk of this Board of Trustees of the Central Ohio Joint Fire District, be and he is hereby directed to certify a copy of this Resolution to the Board of Elections Knox County, Ohio, and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

            Mr. Cochran seconded the motion and the roll being called upon its adoption the vote resulted as follows:

            Mrs. Frazee                 Yes                              Mr. Cochran                Yes

            Mr. Welch                   Yes                              Mr. Haberman             Yes

            Mrs. Stockmaster        Yes

Adopted the 8th day of July, 2008.                             ______________________

                                                                                    Diane Clippinger, Clerk

                                                                                    Central Ohio Joint Fire District

                                                                                    Knox County, Ohio

• Engine 421 – After discussion and Chief Porter’s recommendation, Chairman Welch made a motion to purchase a new fire engine for the District, at a cost of $326,773.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Cochran.  In the negative:  Mr. Haberman.  Chief Porter thanked the Board and indicated he would order the engine.

NEW BUSINESS

REPORTS

Prosecutor – Nothing to present.

Strategic Planning Committee – Nothing to present.    

Personnel Committee – Tabled until Executive Session.

Chief Porter – (also see Chief Porter’s report)

• Communications – There had been several issues with Morrow and Knox County dispatch, which are being resolved.
• Training – Chief Porter indicated Lt. Jason Whipple was at the National Fire Academy for training, which was at no cost to the District.  Mrs. Clippinger indicated she had been contact by Lt. Whipple questioning whether the District would reimburse him for his meals.  He was required to purchase a meal ticket at a cost of $227.00.  The Board indicated Lt. Whipple would need to submit his paperwork to the Board and then they would make a decision.
• Vacation – Chief Porter noted he would be on vacation through July 29, 2008 and if the department had any problems or issues, they were to contact Chief Christy, City of Mount Vernon’s Fire Chief.
• South Bloomfield – Chief Porter and Mrs. Frazee had attended the recent South Bloomfield Township meeting to discuss the renewal of the fire contract.  It was indicated South Bloomfield would be renewing their fire and EMS protection contract with the Central Ohio Joint Fire District.
• Grant – Chief Porter noted the District had been awarded an $8,000 EMS grant, which could be used for the purchase of equipment and/or training.  It was noted this was a reimbursement grant; the District would need to provide all monies and then submit the receipts for reimbursement.

Mrs. Stockmaster questioned what the Board’s intentions were as far as hiring Fulmer/Shaw to providing the District with a Strategic Plan.  Chairman Shaw suggested the Board members email him any questions or suggestions they would have for Fulmer/Shaw and he would contact them.  He would then report back to the Board with his findings.

Several employees of the Central Ohio Joint Fire District spoke in regards to issues at the station.  Firefighter Coakley indicated the turmoil, animosity, and low moral in the department is affecting work performance.  Firefighter Coakley felt the lack of communication was a large part of the issue.  He noted the current resignation of Lt. Tom Grewell was one of many to come.  Firefighter Coakley noted these issues have been addressed before, with no action taken and with matters only getting worse.  Firefighter Pat Hornsby indicated the moral was very low.  He felt the animosity was from no consistency in leadership and a faulty chain of command.  There needed to be one plan, not several.  Firefighter Hornsby noted there was a high turn over rate in the department, but indicated that was inevitable since there were only three lieutenant positions.  Firefighter Hornsby noted he enjoyed being a part of this District due to the fact it was a good community and the friendships he currently had with other members of the department.  The Board thanked those who had expressed their concerns and the departments.  It was asked for those who had attended to remain until after Executive Session, if that was possible. 

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 9:04 p.m. to discuss the resignation of Lt. Tom Grewell and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to adjourn out of Executive Session at 10:00 p.m. and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to accept the resignation of Lt. Tom Grewell and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Mr. Cochran and Mr. Haberman.  In the negative:  Chairman Welch.

Chairman Welch noted there was to be no retaliation to any department member who had spoken at tonight’s meeting and if there was, those individuals were to report back to the Board.  On behalf of the Board, Chairman Welch appreciated the comments from those who had spoken. 

Mr. Haberman made a motion to have a special meeting on July 15, 2008 at 7:00 p.m., for the purpose of discussing issues within the department, and Mrs. Frazee seconded the motion.  The meeting would be held at the Central Ohio Joint Fire District Station.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

It was noted this would be an open session and all department members were asked to attend.  Firefighter Spearman agreed to post the meeting at the station on behalf of the Board.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 10:05 p.m., Mrs. Frazee made a motion to adjourn the meeting until the special meeting on July 15, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 10, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, June 10, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Patti Frazee, Vice Chairman                                                      Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Diana Stockmaster                                                                   John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Public

Lieutenant Tom Grewell                                                            Calvin Shoop

Kelli Shoop                                                     

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice Chairman Frazee at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the May 15, 2008 meeting and Mr. Cochran seconded the motion.  In the affirmative:  Vice Chairman Frazee, Mr. Cochran and Mr. Haberman.  Abstained:  Mrs. Stockmaster.  Absent:  Chairman Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  In the affirmative:  Vice Chairman Frazee, Mrs. Stockmaster, Mr. Haberman and Mr. Cochran.  Absent:  Chairman Welch.  In the negative:  none.   

CONTINUING BUSINESS

• Sick Time SOG – Chief Porter presented the revised sick time SOG for the Board’s approval.  Prosecutor Thatcher approved both SOG’s presented, but felt the signed acknowledgment sheet was a good idea.  Mr. Haberman questioned the part where the fire chief has the final decision on the transferring of sick time.  Chief Porter indicated that was directly from the SOG presented by Chairman Welch.  Prosecutor Thatcher indicated it was a good idea for the fire chief to make the final decision.  Mrs. Stockmaster made a motion to approve the sick time SOG as presented and Mr. Haberman seconded the motion.  Mrs. Clippinger noted Lt. Jason Whipple would not have enough sick time at the end of this pay period with the time off he has taken with the death of his mother and his injury while at the recent training.   Mrs. Clippinger questioned whether the Board would make the sick time SOG retroactive to assist Lt. Whipple.  The Board agreed they were unable to make the sick time SOG retroactive.  On roll call in the affirmative, not making the sick time SOG retroactive, Mrs. Stockmaster, Vice Chairman Frazee, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:   Chairman Welch.
• Planning Vendor – It was noted there would be an individual at the July Central Ohio Joint Fire District Board meeting to discuss preparing a forecast for the District.

NEW BUSINESS

• 2009 Budget – The 2009 Budget was tabled until the Budget hearing on July 8th, 2008 at 6:30 p.m.  The regular meeting will immediately follow.
• Fire Levy – The Board discussed several options for the District’s current fire levy.  Mr. Cochran made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

(R.C. 5705.19)

Resolution No. 2008.06.01

A Resolution stating the necessity and purpose of a levy for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 10th day of June 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                         Phil Haberman, Trustee

Diana Stockmaster, Trustee                              Harold Cochran, Trustee

Mr. Cochran moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, it is necessary to place a 5.50 mill replacement levy on the November 4th, 2008 ballot for three (3) years for fire protection;

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District shall place a 5.50 mill replacement levy on the November 4th, 2008 ballot for three (3) years for fire protection.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Diana Stockmaster, Trustee                              yes

Harold Cochran, Trustee                                  yes

Adopted: June 10, 2008                                                         ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Harold Cochran, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

REPORTS

Prosecutor – Prosecutor Thatcher indicated Assistant Prosecutor Springer had completed sexual harassment training at the Central Ohio Joint Fire District and the Eastern Joint Fire District.  The Fredericktown Fire District was scheduled for training in the near future.  Prosecutor Thatcher indicated each District has been presented a copy of this presentation, which all new employees would need to watch and sign an acknowledgment.

Strategic Planning Committee – Nothing to present.   

Personnel Committee – Nothing to present

Chief Porter – (also see Chief Porter’s report)

• Training – The District had taken part in several training exercises. 
• Grant – Chief Porter was applying for a 100% equipment grant
• Communications – There had been several issues with communications in the surrounding areas but this was being resolved.
• Awards – The District has been nominated for the 13th annual Freedom Award and had received 100% Achievement award from the Knox County Camber of Commerce and Bureau of Workers’ Compensation.
• Property Addresses – Chief Porter indicated the District was having issues responding to emergency calls do to the fact many residents are not plainly marked with address signs.  Chief Porter requested each subdivision consider revising their zoning regulations to include requiring each residence to have an address sign, located at the road.
• Replacement of Engine 421 – Chief Porter informed the Board getting replacement parts for Engine 421 was nearly impossible and the engine was in need of replacement.  The Board discussed its options of replacing Engine 421 with a new engine, a used engine or having a new chassis put on Engine 421.  The Board asked Chief Porter to obtain more information on replacing Engine 421 with a used engine and report his findings at the July meeting.

Mr. Haberman had been approached in regards to the procedures to have the District burn a building for a property owner.  Chief Porter noted the property owner would have to meet several requirements, including no liens or insurance on the property and obtaining an asbestos inspection.  Once this had been completed a burn permit could be applied for from the state.

Prosecutor Thatcher noted he would research any legal issues with entities requiring residents to obtain an address sign.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mr. Cochran made a motion to adjourn the meeting until the 2009 Budget hearing on July 8th, 2008 at 6:30 p.m., with the regular to immediately follow, unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Vice Chairman Frazee, Mrs. Stockmaster, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Chairman Welch.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 13, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, May 13, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              Jennifer Springer, Knox County

Harold Cochran                                                                           Assistant Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                         Firefighter Dennis Tino

Firefighter Mark Weade                                                           Firefighter Daniel Rott

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the April 9, 2008 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch and Mr. Haberman.  Abstained:  Mr. Cochran.  Absent:  Mrs. Stockmaster.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  Absent:  Mrs. Stockmaster.  In the negative:  none.   

CONTINUING BUSINESS

• Washer and dryer – Chief Porter indicated the washer and dryer were installed and operating.  All Central Ohio Joint Fire District turn out gear had been cleaned.
• Direct Deposit SOG – Mrs. Frazee made a motion approving the direct deposit SOG and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

NEW BUSINESS

• Sick-time SOG – Chief Porter presented the Board a sick-time SOG.  The SOG presented was provided by the Knox County Prosecutor, which was the same as the county uses.  The SOG which Chairman Welch currently uses was also presented to the Board.  Chairman Welch’s policy included a minimum number of hours required before an employee could donate time and a certain number of hours an employee could not drop below.  There was also a form required to be sign by the donating employee.  The Board requested Chief Porter modify the counties sick-time policy to include the above and present it to the Board in June.

• Mr. George Shaw – Mrs. Clippinger indicated Mr. Shaw, a former Central Ohio Joint Fire District Board member, had contacted her in regards to signing his own pay check, while on the Board.  Mrs. Clippinger had informed Mr. Shaw that he was able to sign his own check, as it required another Board member and the clerk to sign too.  Mr. Shaw had informed her there were individuals questioning this procedure and he was going to address it at the Village of Centerburg meeting.  The article in the Mount Vernon News the next day indicated the clerk had informed Mr. Shaw it was alright to “double-dip.”  Mr. Shaw had been receiving payments for attending the Central Ohio Joint Fire District Board meetings from the District as well as the Village of Centerburg.  Mrs. Clippinger wanted the Board to know she had not told Mr. Shaw this was alright to “double-dip”, as this was never discussed.  Mrs. Clippinger had spoken to the Knox County Prosecutor’s office in regards to this issue and they recommended it be addressed at the Board meeting.  The Board agreed that each Board member was responsible for being in compliance with the Ohio Revised Code and ethic guidelines in terms of receiving compensation for attending Central Ohio Joint Fire District Board meetings.
• Direct Deposit – Mr. Haberman made a motion to have all monies received from the Knox County Auditor direct deposited into the checking account of the Central Ohio Joint Fire District at First Knox National Bank.  Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.
• 2009 Budget – Mrs. Clippinger presented the 2009 Budget for the Board’s review.  The Budget needs to be accepted by July 20, 2008.  Mrs. Clippinger noted the District’s levy would expire in 2009.  Mrs. Clippinger also indicated if the District was to continue to grow, additional monies would need to be generated.  The Board discussed several levy options.  This was tabled
• Audit – Mrs. Clippinger had been contacted by the Auditor of State’s office.  The Central Ohio Joint Fire District’s 2006/2007 audit would begin in the near future.

Heart of Ohio Association – Chairman Welch inquired whether anyone had heard from the Heart of Ohio Association in regards to the estimated cost to provide police coverage during the Home Town Celebration.  Chairman Welch also questioned why the District assisted with this cost in the past.  It was noted the District assisted with this cost for traffic control in getting EMS and fire personnel through should the need be.  Mr. Haberman indicated Hilliar Township had declined to financially assist with this function.  The Board agreed to table this issue until The Heart of Ohio Association contacted them with an amount.

REPORTS

Strategic Planning Committee – The meeting scheduled for April had been cancelled.  Chairman Welch felt the District needs a forecast plan, but prior commitments of members of the Strategic Planning Committee were not allowing this to be completed.  Chairman Welch felt it would be beneficial for the Board to hire a company to prepare a plan.  Mrs. Frazee felt the District needs a five year plan in order go forward and grow.  Chairman Welch suggested Chief Porter explore other venders who could prepare a plan for the District, at a reasonable cost, and the Board agreed.  The Board asked Chief Porter to take care of this and report his findings at the next Board meeting.   

Personnel Committee – There was a meeting on April 18th, which included a discussion about a volunteer program and revising the current volunteer SOG.  Mrs. Frazee made a motion to approve the revised volunteer SOG presented by Chief Porter and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Chief Porter – (also see Chief Porter’s report)

• Fire Scene SOG – Mrs. Frazee made a motion to approve the revised Fire Scene SOG as presented by Chief Porter and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster. 
• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Michael Neely and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.
• Termination – Chief Porter asked the Board to terminate volunteer Firefighter Carolann Oliver due to not complying with requirements of a volunteer.  Mrs. Clippinger noted Firefighter Oliver had two pay checks which she had not cashed.  One check was from September, 2007 and the other from March 2008.  Mrs. Clippinger had contacted Firefighter Oliver in regards to this issue and Firefighter Oliver had informed her she had not had the time to get to her bank and local banks would charge her to cash the checks.  Mrs. Frazee noted any First Knox National Bank or Park National Bank would cash the checks, at no cost, since the Central Ohio Joint Fire District account is through First Knox National Bank.  Mrs. Clippinger indicated she would contact Firefighter Oliver in regards to this.  Mr. Cochran made a motion to terminate Firefighter Oliver and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.
• Paramedic Exam - Chief Porter noted Firefighter Daniel Rott and Firefighter Brooks Church had passed their paramedic exam.
• Coverage – Chief Porter noted the Central Ohio Joint Fire District would be assisting with providing coverage for the Mount Vernon Fire Department and the Fredericktown Fire Department so their personnel could attend the funeral services of Firefighter Don Wilson.

Prosecutor – Assistant Prosecutor Springer indicated she did need to address the Board in regards to a personnel issue, while in Executive Session.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 8:05 p.m. to discuss the South Bloomfield fire contract and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:20 p.m. with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Mrs. Frazee made a motion to adjourn to Executive Session at 8:21 p.m. to discuss personnel issues with Assistant Prosecutor Springer and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:24 p.m. with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:25 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on June 10th, 2008 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, April 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              Jennifer Springer, Knox County

Diana Stockmaster                                                                      Assistant Prosecuting Attorney

Public

Lieutenant Tom Grewell                                                            Firefighter Brooks Church

Firefighter Brent Spearman                                                       Firefighter Doug Neighbarger

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

A representative from the Heart of Ohio Association addressed the Board in regards to assisting with the cost of having Sheriffs’ deputies at the Home Town Celebration in July.  In the past the District has shared the cost of deputies with the Village of Centerburg.  Last years total cost was $1,348.00.  The Board requested an estimated cost for police protection for this year, but agreed they would be willing to share the cost with the Village of Centerburg. 

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the March 11, 2008 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Haberman.  Absent:  Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Haberman.  Absent:  Mr. Cochran.  In the negative:  none.   

CONTINUING BUSINESS

• Driveway Damage – Mr. Welch indicated he had been contacted by the Homer Volunteer Fire Department’s insurance company and it was settled.
• Washer and dryer – Chief Porter indicated the check had been sent for the purchase of the washer and dryer.  Mr. Jim Casner had begun the necessary electrical work.

NEW BUSINESS

• Direct Deposit – Mrs. Clippinger asked the Board to implement an S.O.G. requiring all Central Ohio Joint Fire District employees to have their bi-weekly pay direct deposited.   Mrs. Clippinger indicated there were outstanding payroll warrants from September, 2007.  The Board agreed and Assistant Prosecutor Springer agreed to have the necessary document ready for the next meeting.
• Emergency Vehicle Parking – Mrs. Stockmaster had received a complaint in regards to Central Ohio Joint Fire District emergency vehicles being parked in a no parking zone by Pizza Burg, in the Village of Centerburg.  Chief Porter indicated he would address this issue.

REPORTS

Strategic Planning Committee – The Strategic Planning Committee’s meeting will be April 26, 2008. 

Personnel Committee – There is a meeting scheduled April 19, 2008, 9:00 a.m., at the Central Ohio Joint Fire District Station, with Chief Porter and the lieutenants. 

Chief Porter – (also see Chief Porter’s report)

• Grants – An EMS grant and FEMA grant had both been applied for. 
• Sexual Harassment Training – Chief Porter indicated employees of the Central Ohio Joint Fire District had completed a sexual harassment training course, presented by the Knox County Prosecutor’s Office.
• Trailer lettering – Chief Porter asked the Board to approve lettering of the trailer at a cost of $1,125.00.
• Solicitation - Chief Porter had been contacted by a resident in regards to a solicitation letter requesting donations to benefit the Firefighter’s Disability Fund.  Chief Porter had forwarded a copy of the letter to the Knox County Prosecutor’s office, which they are researching the issue.  Assistant Prosecutor Springer indicated there was nothing legally the Board could do, but to stress to the public to be cautious when receiving soliciting mail or telephone calls.

Prosecutor – Assistant Prosecutor Springer gave the Board an overview of the sexual harassment training, which had been presented to employees of the Central Ohio Joint Fire District.  The Board thanked Assistant Prosecutor Springer for her time.

Chief Porter indicated Firefighter Neighbarger and Firefighter Spearman had four sites chosen for the installation of dry hydrants.  They were currently waiting on the water and soil testing.

Mrs. Frazee made a motion to allow Chief Porter in have the trailer lettered and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Cochran.

Chairman Welch expressed his and the Board’s condolences to Lt. Grewell for the recent loss of his father.

EXECUTIVE SESSION

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:40 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular meeting on May  14th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Haberman.  In the negative:  none.  Absent:  Mr. Cochran

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 11, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 11, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                Jennifer Springer, Knox County

Diana Stockmaster                                                                      Assistant Prosecuting Attorney

Harold Cochran

Public

Lieutenant Tom Grewell                                                            Firefighter Steve Burger

Firefighter Jessie Rice                                                               Firefighter Doug Neighbarger

Firefighter Elizabeth Pfeifer                                                        Sylvia Gibson

Suzette Hall                                                                              Jodi Norton

Jon Joffe                                                                                   Chris Leis

Mike Leis                                                                                 Lisa Petry

Mary M Kinsman                                                                     Steve Brown

Sue Brown                                                                               Bertha Selby

Virgil Shipley

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

Ms. Lisa Petry, Grady Memorial Hospital, expressed heartfelt gratitude and thanked Mr. Steve Brown and Firefighter Doug Neighbarger for saving the life of Sylvia Gibson, RN.  Ms. Gibson is employed by Grady Memorial Hospital and was in a serious automobile accident on January 14, 2008.  Ms. Gibson indicated the actions of first responders Mr. Brown and Firefighter Neighbarger saved her life and thanked both.  Ms. Petry presented Mr. Brown and Firefighter Neighbarger with gifts and commended all member of the Central Ohio Joint Fire District who assisted with Ms. Gibson.  Chief Porter presented Mr. Brown and Firefighter Neighbarger both awards on behalf of the District. 

Chief Porter presented an award to Explorer Mike Leis.  On February 11, 2008, Explorer Leis performed CPR on an individual until a medic arrived, which assisted in saving the life of the individual.

On behalf of the Board, Chairman Welch thanked Mr. Brown, Firefighter Neighbarger and Explorer Leis for their life saving first responder actions.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the February 26, 2008 meeting and Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Clippinger noted the District’s annual property/liability insurance policy premium had increased $140.00, which was due to the new squad being added to the policy.  The Board agreed the policy should be renewed with Rinehart-Walters-Danner and Associates.  Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Septic System – The Board had received the final bill from Bank Sanitation.  Mrs. Clippinger gave Mr. Haberman a copy of the bill, so Hilliar Township could pay their portion.  Mr. Haberman noted the ditch would need maintenance once the weather permitted.
• Driveway Damage – Homer Volunteer Fire Department was submitting the damage to Mr. Welch’s driveway to their insurance company.  There would be no deductible.  Mr. Welch noted he had been contacted by their insurance company requesting pictures of the damage.

NEW BUSINESS

• Dry hydrants – Mrs. Clippinger noted the District had received the excess fire levy monies from Liberty Township.  These funds were to be used for the installation of dry hydrants in Liberty Township.  Firefighter Brent Spearman had been speaking to residents in the District in regards to the placement of potential dry hydrants.

REPORTS

Strategic Planning Committee – Due to the weather, the Strategic Planning Committee’s meeting was rescheduled to April 26, 2008. 

Personnel Committee – Mrs. Frazee had received a list of former employees and had conducted several exit interviews.  The Board agreed the information received from Mrs. Frazee should be discussed in Executive Session.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Stockmaster made a motion to accept the resignation of Firefighter Micah Dodd, based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Extractor/Dryer – Chief Porter presented information on an extractor and dryer for the District’s fire gear.  The District’s fire gear could be cleaned and dried in four hours compared to three or four days.  The machines would also dry fire hose.  Chairman Welch indicated his department did not have this unit, but would like to.  Chairman Welch also noted the price indicated, $10,000 for the pair, was competitive.   The District would need to have some wiring completed before the unit could be installed.   Mrs. Frazee made a motion to allow Chief Porter to purchase the extractor/dryer unit, for $10,000 and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to executive session at 7:40 p.m. to discuss the exit interviews she had completed.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of executive session at 8:12 p.m., with no action taken and Mrs. Stockmaster seconded the motion. On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Chief Porter presented an updated SOG in regards to no smoking in the Central Ohio Joint Fire District fire station.  Mr. Haberman made a motion to approve the revised SOG and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Mrs. Frazee asked Chief Porter about the calendar he was to submit to the Board at each meeting.  Chief Porter noted he had forgotten to include the calendar in the Board’s information.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:15 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on April 8th, 2008 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

February 26, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, February 26, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Diana Stockmaster                                                                       Prosecuting Attorney

Harold Cochran

Public

Lieutenant Tom Grewell                                                            Firefighter Brent Spearman

Firefighter Ryan Bareswilt                                                         Mark Weade

Elizabeth Pfeifer                                                                        Stephanie Pfeifer

Rob Devore                                                                             Jim Frazee

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

Based on the recommendation of Chief Porter, Mrs. Frazee made a motion to hire Rob Devore and Mark Weade, basic FF/EMT at $8.43 per hour, and Elizabeth Pfeifer, paramedic at $9.60 per hour.  Mr.  Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  The Board welcomed Firefighter Devore, Firefighter Weade and Firefighter Pfeifer after Chief Porter swore them in.

APPROVAL OF MINUTES

Prosecutor Thatcher indicated the date on the 2008 Organizational meeting should read January 9, 2008, instead of 2007. Mrs. Stockmaster made a motion to approve the minutes, as corrected, and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

Mr. Haberman made a motion to approve the minutes from the January 9th, 2008 regular meeting and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Septic System – It was noted the repairs to the septic system were almost complete.  Chief Porter noted Bank Sanitation was currently working on the wiring.  Mr. Haberman indicated the Hilliar Township Trustees felt since they own the building, they should make the decision on who completes repairs.  Prosecutor Thatcher recommended Hilliar Township compile a list of  pre-approved contractors to complete repairs to the Central Ohio Joint Fire District Fire Station.  This way the District would be able to use the list for emergency repairs.  Mr. Haberman also noted the Knox County Health Department indicated a small mound-type septic system would need to be installed within the next couple of years.  Chairman Welch questioned whether the Board could do anything now to fix the issue permanently.  Mr. Cochran suggested the Board and Township do nothing at this time and wait until summer to see if the current repairs fixed the back flow issue.  Prosecutor Thatcher recommended a building committee be established.  He felt there should be a representative from the District, the Township and Chief Porter.  Mr. Haberman noted he would discuss this with the other Trustees of Hilliar Township.
• South Bloomfield Contract – Chairman Welch and Chief Porter had met with the Trustees of South Bloomfield.  The South Bloomfield Trustees noted they were satisfied with the Central Ohio Joint Fire District service.  They were interested in what type of mileage the District would require in order to continue coverage.  The Trustees felt no additional mileage would pass,  but a renewal or possibly a replacement would.
• Anthem Health Insurance – Mrs. Clippinger indicated the Anthem Health Insurance

coverage had increased slightly do to another individual wanting health insurance coverage through the District.  The Anthem premium was still less than the Medical Mutual premium.

NEW BUSINESS

• Strategic Planning Vacancy – Chairman Welch had received an email from Firefighter Dave Grumney resigning his position on the Strategic Planning Committee.  The Board discussed the necessity of filling the vacated position.  The Board agreed it would be favorable to have an individual from the fire department on the committee.  Firefighter Brent Spearman agreed to be on the Strategic Planning Committee.
• Property Insurance Renewal – Mrs. Clippinger noted the District’s annual property and liability insurance policy would be up for renewal.  She noted she had just received the renewal policy in the mail.  Mr. Gary Walters from Rinehart, Walters and Danner was planning on attending the March meeting to discuss the policy.  The Board agreed if there was no change in the policy or premium, Mr. Walters would not need to attend.  Mrs. Clippinger noted she would review the policy and contact the Board before the March 11th meeting to see whether Mr. Walters would need to attend or not.
• Driveway Damage – Chairman Welch excused himself from this discussion.  Vice-Chairman Frazee indicated Chairman Welch’s concrete driveway was damaged when an engine backed upon it while responding to a neighboring fire.  Chief Porter indicated it was mutual aid responder Homer Volunteer Fire Department who backed upon Chairman Welch’s driveway.  Homer Volunteer Fire Department had been contacted and requested the bill be sent to them.  Chief Porter asked the Board to split the bill with Homer Volunteer Fire Department, since they were supplying mutual aid to the Central Ohio Joint Fire District.  The Board requested Chief Porter contact the District’s insurance company to see if this would be covered under the District’s policy.  Chief Porter will report his findings to the Board at the next meeting

REPORTS

Strategic Planning Committee – The Strategic Planning Committee will meet on March 1, 2008 at 9:00 a.m.

Personnel Committee – Mrs. Frazee suggested an exit interview be conducted for any personnel leaving the District.  The Board agreed.  Prosecutor Thatcher recommended the Personnel Committee conduct these interviews.  It was agreed former employees would be more comfortable speaking to the Personnel Committee instead of speaking in an open meeting.  The Personnel Committee requested Chief Porter compile a list of all employees who had left employment with the Central Ohio Joint Fire District since January 1, 2007.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Darrin O’Bruba and Firefighter Dave Grumney, based on Chief Porter’s recommendation.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Termination – Mr. Cochran made a motion to terminate Firefighter Richard Maxwell, based on Chief Porter’s recommendation and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Fish Fry – The Heart of Ohio USA Association have requested the use of the station for a fish fry to raise money for the annual Independence Day celebration.  Chief Porter noted the Association already had all necessary insurance coverage.  Prosecutor Thatcher noted he would send the Association a license agreement.
• Firefighter Joseph Herren – Chief Porter noted Firefighter Herren had recently completed paramedic training, passed his exam and received his paramedic card. 
• Truck Repairs  – Upon the completion of the annual inspections of  the Districts’ trucks, W.W. Detroit determined several were in need of repair.  The repairs varied from needing to be completed immediately to items which could wait.  Mrs. Frazee made a motion to have all repairs completed and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

EXECUTIVE SESSION

Based on Chief Porter’s request, Mr. Haberman made a motion to adjourn to executive session at 7:55 p.m. to discuss terms and conditions of the South Bloomfield contract.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

            Mr. Haberman made a motion to adjourn out of executive session at 8:30 p.m., with no action

taken and Mr. Cochran seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Firefighter Spearman invited the members of the Strategic Planning Committee to attend a fire engine presentation on March 14, 2008.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:31 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular meeting on March 11th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, January 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Chip Welch, Chairman                                                            Diane Clippinger, Clerk

Phil Haberman                                                                        Chief Joe Porter

Patti Frazee                                                                             John Thatcher, Knox County

Diana Stockmaster                                                                      Prosecuting Attorney

Chip Welch

Public

Firefighter Dave Grumney                                                      Firefighter Stephen Burger

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:10 p.m.   

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the December 12, 2007 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman questioned a warrant made payable to Trophies Unlimited and whether this could be paid for with funds from the fire levy.  Prosecutor Thatcher indicated it was alright since it benefited the firefighters. Mrs. Frazee made a motion to approve the warrants presented; Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

PUBLIC PARTICIPATION

Firefighter Grumney questioned when the Central Ohio Joint Fire District minutes would be up-to-date on the website.  Chief Porter noted even though they had not been up-to-date, they were now. 

CONTINUING BUSINESS

NEW BUSINESS

• South Bloomfield Contract – Chief Porter noted the contract with South Bloomfield would expire in 2008.  He felt it would be beneficial to attend one of the South Bloomfields’ meetings to discuss this issue.  Chairman Welch indicated he would be willing to attend with Chief Porter and they agreed to attend the January 10, 2008 meeting.
• 2008 Annual Appropriations – Mrs. Frazee made a motion to approve the 2008 annual appropriations and Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Septic System – Chief Porter noted the District was experiencing a back-flow issue with the septic system, which is becoming a health issue for the fire station.  The lease between the Central Ohio Joint Fire District and Hilliar Township states but entities would be equally responsible for any maintenance expenses to the septic system.  The Board agreed to have Chief Porter obtain an estimate to have the septic system repaired and Mr. Haberman would address Hilliar Township in regards to this issue and obtaining an estimate.  Chief Porter and Mr. Haberman would report back the Fire Board in February.  The Board requested Chief Porter watch the holding tanks weekly and should an issue arise to address it at that time.
• Public Records – Based on the recommendation of Prosecutor Thatcher, Mrs. Frazee made a motion to designate Mrs. Clippinger, Clerk, to attend all public records training on behalf of the Central Ohio Joint Fire District Board and to adopt the following Public Records Policy:

PUBLIC RECORDS POLICY

Resolution 01-03-2008

The Central Ohio Joint Fire District Board, in Knox County, Ohio met in regular session on the 9th day of January, 2008 at the office of Centerburg Village Hall with the following members present:

                                    Phil Haberman                                    Diane Stockmaster

                                    Harold Cochran                                  Porter Welch

                                    Patti Frazee

            Mrs. Frazee  moved the adoption of the following resolution:

            Be it resolved by the Board of the Central Ohio Joint Fire District, Knox County, Ohio, the Central Ohio Joint Fire District Board will adhere to the following Public Record’s Policy as recommended by Knox County Prosecutor John Thatcher:

Introduction:

It is the policy of this office that openness leads to a better informed citizenry,

which leads to better government and better public policy. It is the policy of this office to strictly adhere to the state’s Public Records Act. All exemptions to openness are to be construed in their narrowest sense and any denial of public records in response to a valid request must be accompanied by an explanation, including legal authority, as outlined in the Ohio Revised Code.  If the request is in writing, the explanation must also be in writing.

Section 1.        Public records

This office, in accordance with the Ohio Revised Code, defines records as including the following: Any document – paper, electronic (including, but not limited to, e-mail), or other format – that is created or received by, or comes under the jurisdiction of a public office that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the office.  All records of this office are public unless they are specifically exempt from disclosure under the Ohio Revised Code.

It is the policy of this office that, as required by Ohio law, records will be organized and maintained so that they are readily available for inspection or copying. Record retention schedules are to be updated regularly and posted prominently.

Public records are to be available for inspection during regular business hours, with the exception of published holidays. Public records must be made available for inspection promptly. Copies of public records must be made available within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.

Section 2.        Record requests

 If a requester makes an ambiguous or overly broad request or has difficulty in making a request for copies or inspection of public records such that this public office cannot reasonably identify what public records are being requested, this public office may deny the request, but must provide the requester with an opportunity to revise the request by informing the requester of the manner in which records are maintained by the public office and accessed in the ordinary course of this public office’s duties.

Unless specifically required or authorized by state or federal law or in accordance with the Public Records Law, no public office may limit or condition the availability of public records by requiring disclosure of the requester’s identity or the intended use of the public record. However, this public office may ask a requester to make the request in writing, to ask for the requester’s identity, and to inquire about the intended use of the information requested, but only after disclosing to the requester that a written request is not mandatory and that the requester may decline to reveal the requester’s identity or the intended use.

If a request for public records is ultimately denied, in part or in whole, this public office must provide the requester with an explanation, including legal authority, setting forth why the request was denied. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.

Section 3.        Costs for Public Records

Those seeking public records will be charged only the actual cost of making copies. The charge for paper copies is 5 cents per page. The charge for downloaded computer files to a compact disc is $1 per disc. There is no charge for documents e-mailed. Requesters may ask that documents be mailed to them. They will be charged the actual cost of the postage and mailing supplies.

            Mrs. Stockmaster seconded the motion and the roll being called upon its adoption, the vote

resulted as follows:

Mr. Haberman, yes                  Mrs. Stockmaster, yes

                        Mr. Cochran, yes                     Mr. Welch, yes

                        Mrs. Frazee, yes

            Adopted this 9th day of January, 2008.

                                                                                                ____________________________________            ______________________________

                        Phil Haberman                                                            Diane Stockmaster

            ____________________________________            ______________________________

                        Harold Cochran                                                          Porter Welch

            ____________________________________

                        Patti Frazee

                                                                                    ______________________________

                                                                                    Diane Clippinger, Clerk

                                                                                    Central Ohio Joint Fire District

CERTIFICATE

State of Ohio, Knox County

            I, the undersigned Clerk of Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01.03.08 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Dated:  January 9, 2008

                                                                                    ______________________________

                                                                                    Diane Clippinger, Clerk

                                                                                    Central Ohio Joint Fire District

• Volunteer Firefighter’s Dependent Fund Appointments – Mrs. Frazee made a motion for the following one year appointments for the Volunteer Firefighter’s Dependent Fund:  Firefighter Dave Grumney, Chairman; Harold Cochran, Secretary; Phil Haberman; Firefighter Stephen Burger; Roger Crego.  Mrs. Stockmaster seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Vacation SOG Correction - Mrs. Frazee made a motion to revise the vacation SOG from “end of calendar year” to “anniversary date” and Mrs. Stockmaster seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

REPORTS

Strategic Planning Committee – The Strategic Planning Committee will meet on January 12, 2008 at 9:00 a.m.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Josh Loney and Firefighter Nick Jones based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Promotion – Chief Porter indicated volunteer Firefighter Stephen Burger had recently completed training and had received the highest test score in his class.  Based on Chief Porter’s recommendation, Mr. Haberman made a motion to promote Firefighter Burger to part-time Basic status, $8.43 per hour.  Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Scheduling SOG – Chief Porter presented the revised SOG in regards to scheduling.  Chief Porter noted designated shift times had been removed.  Mr. Cochran made a motion to approve the presented scheduling SOG and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Health Insurance – Mrs. Frazee made a motion to change the medical insurance from Medical Mutual to Anthem, due to the decrease in premium.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Minutes from Village Planning Meeting – The minutes from the Village Planning meeting indicated the Central Ohio Joint Fire Department paramedics had voiced concerns in regards to the expansion of the nursing facility.  Chief Porter wanted the Board to know this is the not the opinion of neither the District nor himself.
• Head Start Annual Chili Cook-off – The annual Head Start chili cook-off will be February 12, 2008.

EXECUTIVE SESSION

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mrs. Frazee made a motion to adjourn the meeting until the regular meeting on February 12th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

SPECIAL YEARLY ORGANIZATIONAL MEETING

January 9, 2007

A special yearly organizational meeting of the Central Ohio Joint Fire District was held on Wednesday, January 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                Staff

Patti Frazee                                                                                         Diane Clippinger, Clerk         

Diana Stockmaster                                                                              Chief Joe Porter, late

Chip Welch                                                                                         John Thatcher,

Phil Haberman                                                                                       Knox County Prosecutor, late

Harold Cochran

Public

Firefighter Dave Grumney                                                                  Firefighter Stephen Burger

The special yearly organizational Board meeting was called to order by Mrs. Frazee at 6:30 p.m.

Chairman nominations were accepted.  Mr. Haberman nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mr. Cochran seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none. 

Nominations for Vice Chairman were accepted.  Mr. Haberman nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Chairman Welch seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The Board discussed the date and time of the Central Ohio Joint Fire District Board meetings.  Mr. Haberman suggested the monthly meetings be changed to the second Tuesday of each month at 7:00 p.m. and made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-01-2008

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 9th day of January, 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Phil Haberman, Trustee                                               Porter Welch, Trustee

Harold Cochran, Trustee

Mr. Haberman moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mr. Cochran seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                       yes

Phil Haberman, Trustee                                   yes

Harold Cochran, Trustee                                 yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 9, 2008                                                     ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Harold Cochran, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Porter Welch, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01-01-2008 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  January 9, 2008                                               ________________________

Diane Clippinger, Clerk

Mr. Haberman made a motion that the District’s checking account and safety deposit box remain at First Knox National Bank.  He also indicated the Districts’ investments remain at Star Ohio and First Knox National Bank.  Mr. Cochran seconded the motion. On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The Board agreed to allow the clerk to use First Knox National Bank for employee direct deposit transactions.  The clerk would also be allowed to make 941 tax payments, OPERS and OP&F deposit payments via EFT. 

It was noted Board members would be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year.

The current Board members’ terms and expiration dates were noted:

            Porter “Chip” Welch, At-large Member – term expires 12/31/09

            Patti Frazee, Liberty Township Trustee – term expires 12/31/08

            Diane Stockmaster, Centerburg Village Council – term expires 12/31/08

            Harold Cochran, Milford Township Trustee – term expires 12/31/09

            Phil Haberman, Hilliar Township Trustee – term expires 12/31/09

The Board agreed to table salary compensation until Executive Session.

Mrs. Frazee made a motion to increase the clerk’s salary to $16,977.00 based on the Ohio Township’s Fiscal Officer’s pay schedule.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion to reduce the current $0.10 per sheet cost for coping public records to $0.05 per sheet, as recommended by Prosecutor Thatcher.  This fee would need to be paid before the records would be copied.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-02-2008

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 9th day of January, 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Phil Haberman, Trustee                                               Porter Welch, Trustee

Harold Cochran, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mr. Cochran seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                       yes

Phil Haberman, Trustee                                   yes

Harold Cochran, Trustee                                 yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 9, 2008                                                      ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Harold Cochran, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Porter Welch, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01-02-2008 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  January 9, 2008                                               ________________________

Diane Clippinger, Clerk

Mr. Haberman made a motion to establish the reimbursement of mileage, based on the Internal Revenue Service recommendations, at $0.50 per mile and Mr. Cochran seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Stockmaster made a motion for the following committee appointments and Mrs. Frazee seconded the motion: 

            Audit committee – Mr. Haberman and Mrs. Stockmaster

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Chairman Welch and Mr. Cochran

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

The Board agreed to retain Hilliar Township as the District’s Public Records Commission and grants Hilliar Township the right to act in the capacity of a Public Records Commission on the behalf of the Central Ohio Joint Fire District. 

Mr. Haberman made a motion to adjourn to Executive Session at 6:45 p.m. to discuss personnel compensation and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion to adjourn out of Executive Session at 7:05 p.m. and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion to increase the Fire Chief’s salary by 2%, effective January 1, 2008, making his annual salary $57,908.53.  The Fire Chief’s base hours will be increased to 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) months salary per year due to illness or disability.  Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion for the following full time firefighter’s hourly wage schedule, effective January 1, 2008 and Mrs. Stockmaster seconded the motion. 

                        First full year appointed to the position - $10.25 per hour

                        Second year and continuing -                  $11.25 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion in increase all part-time firefighter’s hourly wage by 4% and Mr. Haberman seconded the motion. 

                        a – Basic EMT                        - $ 8.43 per hour

                        b – Intermediate EMT              - $ 9.02 per hour

                        c – Paramedic                          - $ 9.60 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion at 7:08 p.m. to adjourn the special annual organizational meeting.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

December 12, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, December 12th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                Diane Clippinger, Clerk

Phil Haberman                                                             Jennifer Springer, Knox County

Patti Frazee                                                            Assistant Prosecuting Attorney

Harold Cochran                                                                       

Chip Welch

Public

Firefighter Dave Grumney                                                   Lt. Tom Grewell

Firefighter Brent Spearman                                          Firefighter Ryan Bareswilt

Firefighter Tim Belcher                                                  Jill Grumney

Diane Stockmaster

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the November 15, 2007 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman questioned a warrant made payable to The Village Photographer.  Chief Porter indicated it was the annual composite photo.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

NEW BUSINESS

• Christmas Dinner – Mrs. Frazee made a motion to purchase the meat for the annual Christmas dinner, out of donations, at a maximum of $300.00.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.
• Liberty Township Fire Fund – Mrs. Frazee indicated Liberty Township still had money in their fire fund, which the Township wanted to use to install dry-hydrants in Liberty Township.  It was noted the Township was suppose to give the District all monies generated from the fire levy, which has expired.  After discussing the issue with Assistant Prosecutor Springer, the Board agreed all monies in the Liberty Township fire levy fund should go the Central Ohio Joint Fire District.  The Board also agreed to appropriate these monies for the installation of dry-hydrants in Liberty Township.
• Centerburg Village Representation – Chairman Shaw introduced Diane Stockmaster, who would be replacing him on the Board as of January 1, 2008.  Chairman Shaw noted he was unable to be Mayor of Centerburg and be on the Board too.
• Firefighter Jason Coreno – The Board had received a letter from Firefighter Jason Coreno, which they agreed to discuss in Executive Session.

REPORTS

Strategic Planning Committee – The Strategic Planning Committee met on December 1, 2007.  They looked at finances and was the tentative opinion of the Committee to place the purchase of land on hold at the present time.  The Committee questioned whether the District would become the legal owner of the Central Ohio Joint Fire District Station once the bond was satisfied.  Mr. Haberman indicated per a deed restriction, the property could not be sold or given away.  Chairman Shaw questioned the legality of completing improvements to the station if the District did not own and/or would not own the station.  Assistant Prosecutor Springer recommended the Board obtain a formal opinion from the Prosecutor’s office before completing any further improvements.    Mr. Welch indicated the next Strategic Planning Committee meeting would be January 12, 2008.

Mr. Cochran made a motion for the Board to obtain an opinion from the Prosecutor’s office in regards to the above.  Mr. Cochran indicated the District currently has a life-time lease and feels it is the same as owning the property.  There was no second on the motion.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Welch made a motion to accept the resignation of Firefighter Nick Keener based on Chief Porter’s recommendation.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 
• Letter Submitted – Chief Porter indicated he had spoken with Firefighter Brent Spearman in regards to the letter he submitted to the Board on November 15, 2007. No action needed to be taken.
• Certification  – Firefighter Kristen Hunt and Firefighter Joshua Loney had both recently completed training and both have received their certifications.
• Christmas Dinner – Chief Porter reminded the Board the annual Christmas dinner was December 15, 2007 at 6:00 p.m.
• Pump Repair – Chief Porter submitted a quote of $3,800 to repair the pump on the tanker.  The pump was currently pumping at half of its intended capacity and would need repaired in the near future.

The Board received a thank you note from the firefighters who worked Thanksgiving Day, and their family members, for the turkeys the Board members supplied for their dinner.

Assistant Prosecutor Springer reminded the Board to review Board member term limits at their annual organizational meeting.

Mr. Haberman made a motion to have Triad rebuild the pump for the tanker, at a cost of $3,800 and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.

Mr. Haberman indicated the 911 tower in Liberty Township needs to be larger.  Representing the 911 Board, Mr. Haberman had addressed the Liberty Township Trustees in regards to this issue.  There was discussion of installing a larger tower at the Liberty Township House, but was determined it was not a large enough site.  Mr. Haberman noted the 911 Board has the funds to install the tower, just not a site to do so.  Replacement of the tower would greatly improve radio communications for the Central Ohio Joint Fire District and the Knox County Sheriff Department.  Mr. Haberman also indicated the 911 Board was researching the ability of purchasing radios and pagers for different Districts.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 7:40 p.m. to discuss a letter received from Firefighter Jason Coreno date December 4, 2007 and Mrs. Frazee seconded the motion.  Chairman Shaw requested the Board allow Mrs. Stockmaster to remain for the Executive Session.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Welch made a motion to adjourn out of Executive Session at 7:55 p.m., with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Chief Porter noted Lt. David Miller had received several unpleasant telephone calls.  These calls have been traced and are currently being reviewed.

The annual organizational meeting will be January 9th, 2008 at 6:30 p.m., with the regular meeting immediately following.

Mr. Haberman and the Board thanked Chairman Shaw for being a Board member of the Central Ohio Joint Fire District and wished him the best of luck.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mr. Haberman made a motion to adjourn the meeting until the annual organizational meeting on January 9, 2008 at 6:30 p.m., unless called upon for urgent business. Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 15, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, November 15th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

George Shaw, Chairman                                                         Diane Clippinger, Clerk

Phil Haberman                                                                        John Thatcher, Knox County

Patti Frazee                                                                             Prosecuting Attorney

Harold Cochran                                                                     

Chip Welch

Public

Firefighter Dave Grumney                                                      Lt. Jason Whipple

Firefighter Brent Spearman                                                    Firefighter Joshua Loney

Firefighter Mark Powell                                                          Becky Payne

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.   

APPROVAL OF MINUTES

Mr. Welch noted a correction on the second page, item number four from the minutes of October 10, 2007.  Mr. Welch was not present at the October 10, 2007 meeting.  Mr. Cochran noted he had seconded that motion.  Mr. Cochran made a motion to approve the minutes, as corrected, and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Abstained:  Mr. Welch.

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman made a motion to approve the warrants presented; Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

Chairman Shaw noted the District had received the $3,600.00 grant from Consolidated Electric and asked Lt. Whipple the status of the trailer.   Lt. Whipple indicated the District had purchased the trailer and were reviewing different options to best utilize the trailer.

CONTINUING BUSINESS

• Engine 421 – Lt. Whipple reported the shackles on Engine 421 had been repaired and the frame and tank were functionally sound.  Chairman Shaw thanked Mr. Haberman and Mr. Cochran for inspecting Engine 421 and giving the District other options besides replacement. 

NEW BUSINESS

• Firefighter Dennis Tino – Firefighter Tino had been injured recently.  Any donations would be greatly appreciated to assist Firefighter Tino and his family.  For record reasons, Prosecutor Thatcher recommended the Heart of Ohio Firefighters Association oversee the collecting and distributing of all donations.
• Muskingham Watershed Conservatory District – Prosecutor Thatcher recommended Hilliar Township Fiscal Officer Beth Shearrow check the classification of the Central Ohio Joint Fire District fire station with the Muskingham Watershed Conservatory District.  Prosecutor Thatcher noted the wrong classification could mean a higher assessment. Hilliar Township is responsible for this assessment since they are the property owner.
• Natural Gas Program – Mrs. Clippinger had received information from The E Group, a natural gas state purchasing program.  Prosecutor Thatcher indicated this was the same as purchasing any other item through the state purchasing program and felt the District should take advantage of the potential savings.  Mr. Welch made motion to allow Mrs. Clippinger enroll the Central Ohio Joint Fire District in this program and Mr. Haberman seconded the motion.  In the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.

REPORTS

Strategic Planning Committee – At the last Strategic Planning Committee meeting personnel, a new station and location and a forecast proposal were discussed.  The next meeting will be December 1, 2007 at 9:00 a.m.  Chairman Shaw felt this should be a Public meeting so all Board members could attend and the Board agreed.  Mrs. Clippinger noted she would advertise the meeting, to discuss Strategic Planning, on December 1, 2007 at 9:00 a.m. at the Central Ohio Joint Fire District fire station.

Personnel Committee – Personnel Committee had completed Chief Porter’s annual evaluation, which would be discussed further in Executive Session.  Firefighter Spearman submitted a letter for the Board’s review, to be discussed at the next meeting.

Chief Porter – (also see Chief Porter’s report) – presented by Lt. Whipple

• Christmas Dinner – The Central Ohio Joint Fire District Christmas dinner and awards ceremony will be December 15, 2007.  
• Resignation – Mr. Haberman made a motion to accept the email resignation of Firefighter Tim Carr as of November 5, 2007, based on Chief Porter’s recommendation.  Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 
• Promotion – Based on the completion of Firefighter Darin Peterman’s EMT training, Mr. Welch made a motion to promote him from volunteer status to part-time basic EMT, $8.11 per hour, effective November 14, 2007.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.
• Training Completion – Firefighter Kristen Hunt and Firefighter Joshua Loney have successfully completed paramedic training and should be receiving their certification in the near future. 

Mr. Welch and Mrs. Frazee approached the Board in regards to supplying the firefighters working Thanksgiving Day a meal or a portion of their meal.  The Board members agreed to individually contribute money to purchase turkeys for the firefighters working Thanksgiving Day.  Mr. Welch noted he would purchase the turkeys and deliver them to the fire station.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 7:50 p.m. to discuss land acquisition with Mrs. Becky Payne and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 8:10 p.m., with no action taken, and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Haberman made a motion to adjourn to Executive Session at 8:11 p.m. to discuss Chief Porter’s annual evaluation and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Welch made a motion to adjourn out of Executive Session at 8:36 p.m., with no action taken and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mrs. Frazee made a motion to purchase duffel bags, using the uniforms line item, for each firefighter at a maximum cost of $1,600.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Prosecutor Thatcher noted there will be a County Fire Investigator Team meeting on November 26, 2007. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:45 p.m., Mr. Welch made a motion to adjourn the meeting until the Strategic Planning Committee meeting on December 1, 2007 at 9:00 a.m. and the next regular scheduled meeting on December 12th, 2007, unless called upon for urgent business, and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

October 10, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, October 10th, 2007 at the Central Ohio Joint Fire District Fire Station, located at 5138 Columbus Road, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

George Shaw, Chairman                                                         Diane Clippinger, Clerk

Phil Haberman                                                                     Chief Joe Porter

Patti Frazee                                                                          John Thatcher, Knox County

Harold Cochran                                                                      Prosecuting Attorney

Public

Firefighter Dave Grumney                                                      Jill Grumney

Firefighter Brent Spearman                                                    Beth Kelty

Firefighter Doug Neighbarger                                                 Ryan Bareswilt

Firefighter Corey Schwartz                                                    Firefighter Joshua Loney                               

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:05 p.m.   Chairman Shaw indicated the reason for change of meeting location, which was posted on the door of the Centerburg Village Hall, was so the Board members could inspect Engine 421.  When Engine 421 was recently being repaired, it was noted there could be some possible maintenance issues with the frame. 

APPROVAL OF MINUTES

Mr. Haberman noted a correction on Resolution 09-01-2007.  The minutes should read “Mr. Haberman moved to adopt . . .” not “Mrs. Haberman . . .” Mr. Haberman made a motion to approve the minutes, as corrected, and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Vacant Land – To be discussed in Executive Session.

NEW BUSINESS

• Engine 421 – As noted earlier, Engine 421 had some maintenance issues with the frame. After inspection, it was noted even though there was some maintenance which needed completed, Engine 421 had a double frame and the Board felt it was repairable.  The Board also felt the shackles on Engine 421 needed repaired and possibly the holding tank.  The Board agreed Engine 421 should be taken to Triad in Columbus for an estimate of repairs before any other action was taken.  It was noted this was the District’s back-up engine.

REPORTS

Strategic Planning Committee – There was a meeting scheduled on October 20, 2007 at 9:00 a.m.  The meeting would be held at that Central Ohio Joint Fire District Fire Station.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Charmayne Cooley, based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 
• Surplus Items – Mr. Cochran made a motion to allow Chief Porter to dispose of the list of unneeded and surplus items, with a total value under $2,500 and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 
• Open House – Chief Porter noted the District was holding an open house on Saturday, October 13, 2007 from 10:00 a.m. to 2:00 p.m. 
• New Hire – Mrs. Frazee made a motion to hire Mr. Ryan Bareswilt to a part-time paramedic/firefighter position ($9.24 per hour) and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none.    The Board welcomed Firefighter Bareswilt to the District after Chief Porter swore him in.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 7:30 p.m. to discuss land acquisition and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to adjourn out of Executive Session at 7:45 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to adjourn to Executive Session at 7:46 p.m. to discuss personnel issues and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to adjourn out of Executive Session at 7:50 p.m. and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to accept the resignation of Firefighter Joseph Krouse, effective October 22, 2007, and due to a disciplinary action, suspend Firefighter Krouse for two weeks (until October 22, 2007).  Mr. Haberman seconded the motion.   On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mrs. Clippinger had included in the Boards’ packets, a computer service agreement from Big Ketch.  The annual fee would be $2,560.00.  Chief Porter felt it would be beneficial for the District to have a company to maintain the District’s computers, after the recent computer issues.  The Board requested Chief Porter obtain another quote.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:05 p.m., Mr. Cochran made a motion to adjourn the meeting until the next regular scheduled meeting on November 14th, 2007, unless called upon for urgent business, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 12th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, September 12th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                              Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                   Jennifer Springer, Knox County

Chip Welch                                                                     Assistant Prosecuting Attorney

Harold Cochran

Public

Firefighter Dave Grumney                                                         Donna Church

Firefighter Brent Spearman                                                       William Church

Brooks Church                                                             Stephen Burger

Chief Tom S. Stewart, Orange Township                                 

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on August 8, 2007 were presented for approval.  Chief Porter noted two corrections which needed to be made.  Under accounts payable, the cabinet was for the engine, not the medic and under Chief Porter reports #5, GFCI breakers were installed.  Mrs. Frazee made a motion to approve the minutes as corrected and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature. Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

PUBLIC

Chief Tom Stewart, Orange Township, spoke in regards to Dr. William Kramer, Kramer and Associates, and the forecast proposal Dr. Kramer prepared for his District.  Orange Township had Dr. Kramer prepare their forecast two years ago.  Chief Stewart indicated the Central Ohio Joint Fire District should be prepared to follow the forecast proposal which could mean a substantial financial obligation.  He noted Dr. Kramer would re-visit the District in a year, at no cost, to analyze the progress a district has made.  Chief Stewart indicated the fire chief of a district should be included in the process.  Orange Township had interviewed four different companies before deciding on Dr. Kramer, which they have been satisfied with.  The ISO rating of Orange Township has improved due to completing several suggestions from the forecast proposal.  Chairman Shaw noted Centerburg Village had hired Dr. Kramer to complete a disaster preparedness plan.  Chief Stewart indicated he would go through the process again, but noted the District should be prepared to follow the plan if investing the time and money.  The Board thanked Chief Stewart for his time.

CONTINUING BUSINESS

• Vacant Land – Chairman Shaw noted he had contacted a real estate agent.

NEW BUSINESS

• DVD Presentation –Chief Porter presented the DVD Pride and Ownership, which addressed fire/EMS services in today’s world.  Chief Porter stressed to the Board, the District consist of very dedicated personnel who work hard and well together.  Chief Porter indicated several employees of the District work on their time off, without compensation.  Chief Porter asked the Board members to contact him direct should they have any issues with the District, so he could personally address and resolve such issues.

CONTINUING BUSINESS

• Forecast Proposal – After discussion by the Board, Mr. Haberman made a motion to not hire Dr. Kramer to prepare a forecast proposal for the District and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.  Mr. Welch suggested the Board contact local fire chiefs to assist the Strategic Planning Committee prepare their own forecast for the District.  Chief Stewart noted he would like to be included.  Firefighter Grumney indicated the same.  Chief Porter will schedule a meeting with those who wished to be included, along with the Strategic Planning Committee

NEW BUSINESS

• Acceptance of Rates – Mr. Haberman made a motion for the following resolution and Mr. Cochran seconded the motion. On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Resolution 09-01-2007

RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

(BOARD OF TRUSTEES)

Revised Code, Secs. 5705.34 – 5705.35

________________________________________

            The Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 12th day of September, 2007 at the office of the Centerburg Village with the following members present:

 Mr. George Shaw                    Mr. Porter Welch                     Mr. Harold Cochran

             Mr. Phil Haberman                  Mrs. Patti Frazee

            Mrs. Haberman moved the adoption of the following Resolution: 

RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2008; and

WHEREAS, The Budget Commission of Knox County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it

RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, that the amounts and rates as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said District the rate of each tax necessary to be levied within and without the ten mill limitation as follows;

SCHEDULE A

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION AND COUNTY AUDITOR’S ESTIMATED TAX RATES.

  FUND                                  AMOUNT                             AMOUNT TO BE                COUNTY AUDITOR'S

                                                APPROVED BY                    DERIVED FROM                  ESTIMATE OF TAX

                                BUDGET COM-                   LEVIES OUTSIDE                 RATE TO BE LEVIED

                                                MISSION INSIDE                10 M.LIMITATION             INSIDE      OUTSIDE

                                                                                                                                                10 M.         10 M.

                                                                                                                                                LIMIT        LIMIT

----------------------------------------------------------------------------------------------------------

Fire District                                                      $667,731.24                                 5.50

Bond Retirement                                                   27,668.76

_______________________________________________________________________

Totals                                                               $695,400.00                                5.50

SCHEDULE B

LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES.

                                     FUND                                                                                Max. Rate               Co Auditor’s

                                                                                                                                Authorized               Est. of Yield of

                                                                                                                                To be Levied            Levy

------------------------------------------------------------------------------------------------------------     

    FIRE -Levy authorized by voters on May 2, 2006,             5.50                  $695,400.00

               not to exceed 3 years – (2006-2008)        

               (Replacement)

RESOLVED, That the Clerk of this Board be and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.                                                     

Mr. Cochran seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:

Mrs. Patti Frazee, yes                           Mr. George Shaw, yes              Mr. Porter Welch, yes 

Mr. Harold Cochran, yes                      Mr. Phil Haberman, yes    

Adopted the 12th day of September, 2007.

Diane Clippinger

Clerk of the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio.

CERTIFICATION OF COPY

(Original on File)

The State of Ohio, Knox County, ss.,

            I, Diane Clippinger, Clerk of the Board of Trustees of Central Ohio Joint Fire District, in said County, and in whose custody the Files and Records of said Board are required by the laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from the original minutes now on file with said Board, that the foregoing has been compared by me with said original document, and that the same is a true and correct copy thereof.

WITNESS, my signature this 12th day of September, 2007.

            Diane Clippinger

            Clerk of the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Audit Committee – Nothing to present

Chief Porter – (also see Chief Porter’s report)

• FEMA Grant – The District was not awarded the FEMA grant, which would have assisted in the purchase of a new engine.
• S.O.G. Changes – Chief Porter presented several S.O.G. changes to the Board for their approval.  Mr. Haberman made a motion to approve the presented S.O.G.s and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• Termination – Mr. Welch made a motion to terminate Firefighter Frederick Farr, based on Chief Porter’s recommendation and Firefighter Farr’s not meeting the Districts’ requirements.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• New Hire – Mrs. Frazee made a motion to hire Mr. Stephen Burger to a volunteer position and Mr. Brooks Church to a part-time basic EMT position ($8.11 per hour) and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.   The Board welcomed Firefighter Burger and Firefighter Church to the District after Chief Porter swore them in.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 8:40 p.m. to discuss Chief Porter’s annual review and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Cochran made a motion to adjourn out of Executive Session at 9:40 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:41 p.m., Mr. Welch made a motion to adjourn the meeting until the next regular scheduled meeting on October 10th, 2007, unless called upon for urgent business, and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 8th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, August 8th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

George Shaw, Chairman                                         Diane Clippinger, Clerk

Phil Haberman                                                    Chief Joe Porter

Patti Frazee                                                       John Thatcher, KCPA

Chip Welch                                                                              

Harold Cochran

Public

Firefighter Dave Grumney                                             Lt. Tom Grewell

Lt. Jason Whipple                                                     Joan Ballitch

Elaine Ballitch            

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the special budget hearing meeting on July 11, 2007 were presented for approval.  Mr. Welch made a motion to approve the minutes and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

The minutes from the regular meeting on July 11, 2007 were presented for approval.  Mrs. Frazee made a motion to approve the minutes and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Haberman questioned the warrant made out to Hall Sheet Metal.  Chief Porter noted it was for a cabinet for the engine.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

PUBLIC

Ms. Joan Ballitch and Ms. Elaine Ballitch, Heart of Ohio Pets and the Human Society of Morrow County, presented the District with small, medium and large animal oxygen masks, with an instructional DVD.  On behalf of the Board, Chairman Shaw thanked Ms. Ballitch and Ms. Ballitch for their generosity. 

CONTINUING BUSINESS

• Forecast Proposal – Mr. Stewart was still unable to attend the meeting, but had indicated he would be at the September meeting, if the Board was still interested.  The Board agreed to table this issue.
• Vacant Land – The property owners were not interested in selling the vacant land on the northwest corner of State Route 3 and Tucker Road.  Mrs. Frazee suggested the Board speak with the property owner of the vacant land on the southeast corner of State Route 3 and Tucker Road or research other areas.  Prosecutor Thatcher suggested Strategic Planning Committee obtain a map of Liberty Township to locate other suitable locations.  Mr. Welch noted the Board could also contact a real estate agent to locate a suitable site, on the Board’s behalf.  Chairman Shaw noted he would be willing to speak to an agent and the Board agreed.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Audit Committee – Nothing to present

Chief Porter –

• Conference – Chief Porter had attended the Ohio Fire Chief’s Conference.
• State Grant – The District had been awarded a $6,000.00 State EMS Grant, which Chief Porter indicated they would be using for training personnel on equipment.
• Fair Support – The District had supplied EMS/Fire support at the Knox County Fair and the Hartford Fair.
• Consolidated Electric Grant – Chief Porter was applying for a grant through Consolidated Electric to purchase an enclosed trailer, which would be used as an auxiliary unit. 
• General Maintenance – General maintenance was being completed at the fire station, which included painting the interior.  Chief Porter also noted GFCI circuit breakers were currently being installed in the bay area, which currently did not have any. 

EXECUTIVE SESSION

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:20 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular scheduled meeting on September 12th, 2007, unless called upon for urgent business, and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 11th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, July 11th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                              Diane Clippinger, Clerk

Phil Haberman                                           Chief Joe Porter

Patti Frazee                                              John Thatcher, Knox County

Chip Welch                                                Prosecuting Attorney

Harold Cochran

Public

Firefighter Dave Grumney                                

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 6:50 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on June 13, 2007 were presented for approval.  Mr. Haberman made a motion to approve the minutes and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CONTINUING BUSINESS

• Administrative Assistant Position – Personnel Committee had presented information in regards to a proposed part-time Administrative Assistant position at last month’s meeting, which the Board asked to be tabled.  The position would consist of a twenty hour work week at $9.00 per hour ($11,000 annually).  Mr. Cochran preferred the position be filled by a Fire/EMS certified individual and questioned the feasibility.  Chief Porter felt if the Board appointed an individual who was certified, runs would get priority over the duties which are outlined in the job description.  Mr. Welch noted the Personnel Committee had researched that option, but financially was not feasible at this time.  Mr. Haberman indicated he felt the District could not financially justify this position.  Mrs. Clippinger noted the 2008 Budget did include this position.  Mr. Welch noted the District could become more computerized, but indicated the cost would be substantial to upgrade but would be less time consuming in the future.  Mr. Welch indicated his District had recently obtained a computer system to assist with the inputting and updating of runs, but had only been using the system for about a month.  Firefighter Grumney noted the other District which he was employed by had a system similar to Mr. Welch’s, which they have been using for about five years.  Firefighter Grumney noted the other District was satisfied with the system and it was less time consuming.  Chairman Shaw noted there were several items in the job description he felt should be handled by the current personnel.  Chairman Shaw felt the District should be a priority to all employees and indicated Chief Porter and the lieutenants should work additional hours to complete any necessary work.   Chairman Shaw also indicated Chief Porter and the lieutenants should not work elsewhere or teach classes if they could not complete their current job requirements.  Chief Porter felt he should be able to do what he wants when not on duty and felt he could not dictate what the lieutenants do when they were off duty.  Mr. Haberman noted there were only forty eight runs in June, which averaged two runs or less a day.  Chief Porter noted the Administrative Assistant was not just going to enter runs.  The position was to help reduce paperwork so that the Chief and lieutenants would have more time to train personnel.  Mrs. Frazee made a motion to accept the Administrative Assistant position and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Welch and Mrs. Frazee.  In the negative:  Mr. Cochran, Mr. Haberman and Chairman Shaw.  The motion failed.
• Forecast Proposal – Chairman Shaw noted the Village of Centerburg had contracted with Dr. Kramer to compile a forecast proposal and disaster plan for the Village.  Tom Stewart had been invited to tonight’s meeting, but did not attend.  Prosecutor Thatcher suggested the Board speak with Dr. Kramer in regards to a reduce cost to the District, since the District is part of the Village.  A portion of the District’s proposal should be included in the Village.  The Board confirmed they would like to hear from Tom Stewart before any decision was made and agreed to table this issue.
• Vacant Land – Prosecutor Thatcher inquired about the status of the vacant land the Board had discussed purchasing in the past.  Prosecutor Thatcher noted the Board could adjourn to Executive Session to discuss real estate transactions, should they choose to do so. 

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 7:45 p.m. to discuss real estate transactions and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 8:00 p.m. and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Haberman made a motion to appoint Mrs. Frazee and Mr. Welch to contact the property owner with an agreement to purchase the vacant lot and bring the agreement back to the Board for approval.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Audit Committee – The Audit Committee had met and reviewed the 2006 Central Ohio Joint Fire District financial records.  No discrepancies were found by Mrs. Frazee or Mr. Welch.

Chief Porter – (see Chief’s attached report)

• Medic 427 – The medic had been hit by a deer.  The estimated cost of repair is $1,700.00.
• Termination – Per Chief Porter’s recommendation, Mrs. Frazee made a motion to terminate Mr. Zachary Justice, due to his failure to show for orientation.  Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. 
• Resignation – Mr. Welch made a motion to accept the resignation of Firefighter Richard Dzik and Firefighter Kevin Huber.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• Promotion – Chief Porter requested the Board promote Volunteer Firefighter Tim Belcher to part-time status, once he receives his firefighter’s card.  Firefighter Belcher has finished his firefighter’s training and passed the test.  Mr. Welch made a motion to promote Firefighter Belcher to part-time status, at $8.11 per hour, once he has received is firefighter’s card.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• New Hire – Mr. Welch made a motion to hire Joseph Herren, based on Chief Porter’s recommendation, part-time status at $8.11 per hour.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• Commended – Chief Porter presented the Board with a picture and thank you he had received from a couple whose infant son was gravely ill.  The couple had stopped at the Central Ohio Joint Fire District Station on their way to Children’s Hospital.  The crew on duty transported the infant to Children’s Hospital, which helped save his life.  Mr. Haberman made a motion to commended Lt. David Miller, Firefighter Tony Hulin, Firefighter Pat Hornsby and Firefighter Kasey Holland on a superior job and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 8:20 p.m. to discuss personnel hiring and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 8:45 p.m., with no action taken, and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:46 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular scheduled meeting on August 8, 2007, unless called upon for urgent business, and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 13th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, June 13th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                           Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Chip Welch                                                                                Prosecuting Attorney

Harold Cochran, late

Public

Firefighter Dave Grumney                     Jeanne Jones                Virginia Guth

Nicholas Jones                         Sarah Myers                 Tiana Kelly

Tawni Kelly                                          Sherrie Rott                  Bob Kelly

Dan Rott                                              Ken Rott                      Josh Ciotti

Lieutenant David Miller             Firefighter Jason Coreno                      

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on May 9, 2007 were presented for approval.  Mr. Haberman made a motion to approve the minutes and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Welch made a motion to approve the warrants presented; Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Welch.  In the negative:  none. 

CONTINUING BUSINESS

• Helicopter Pad Lights – The helicopter pad lights have been installed and are in working order.  There is some additional ground leveling which needs completed.  Chief Porter indicated parking stops should be installed to prevent the pad from being driven upon.  
• Forecast Proposal – Chairman Shaw noted he had not made copies of the forecast proposal and had been unable to contact Chief Tom Stewart, Orange Township.  He suggested this issue be tabled and the Board agreed.

NEW BUSINESS

• 2008 Budget – The 2008 Budget had been included in each Board member’s packet, prior to the meeting.  The Board discussed the capital improvement line item which included the cost of installing dry hydrants, $10,000 and the purchase of a turn-out gear extractor/dryer, $10,000.  Mrs. Clippinger noted she had contacted the Knox County Auditor’s Office in regards to fire fund balances in each of the District’s entities, which could assist with the cost of installing dry hydrants in the Townships.  As of 1/1/07, Liberty Township had a fire fund balance of $7,200 and Hilliar Township had a fire fund balance of $864.00.  The other entities had no fire fund balances.  Mrs. Clippinger noted the fiscal officer for Hilliar Township had indicated their fire fund balance would be used when the final bond payment was made.  Mrs. Frazee indicated she would speak with the Liberty Township Trustees about the fire fund balance in their Township.  Mrs. Clippinger also noted the fire contract with South Bloomfield would expire December 31, 2008 and the District’s fire levy would expire in 2009.   The Board felt there should be an additional $20,000 put aside in the capital outlay line item for the purchase of land and/or large equipment.  It was noted the public budget hearing would be Wednesday, July 11, 2007 at 6:30 p.m., with the regular meeting immediately following and the addition of $20,000 to the capital outlay line item being the only change.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Personnel Committee presented the Board with a proposal for an administrative assistant position.  Mrs. Frazee noted the position would consist of a twenty hour work week at $9.00 per hour.  Mr. Cochran suggested this be tabled so that the Board would have time to review the Personnel Committee’s proposal.  The Board agreed.

Audit Committee – Nothing to present.

Chief Porter – (see Chief’s attached report)

• Engine 421 – Chief Porter indicated Engine 421 had been repaired at a cost of $4,125.00.  The engine was scheduled to have the holes repaired in the floor board and the seats repaired.
• Vacant Land – Chief Porter suggested the Board check into purchasing the vacant land on State Route 3 and Tucker Road by land contract, which would be easier on the District’s budget.
• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Todd McKee, based on Chief Porter’s recommendation, and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 
• Hire – Mr. Welch made a motion to hire Nicholas Jones and Zachary Justice part-time at $9.24 per hour and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.   Mr. Haberman made a motion to hire Dan Rott part-time at $8.11 and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.  The Board welcomed Firefighter Jones, Firefighter Justice and Firefighter Rott to the District after Chief Porter swore them in.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:58 p.m., Mr. Haberman made a motion to adjourn the meeting until the 2008 budget hearing on July 11, 2007, unless called upon for urgent business, and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 9th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, May 9th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                           Diane Clippinger, Clerk

Phil Haberman                                                          Chief Joe Porter   

Patti Frazee                                                       John Thatcher, Knox County Prosecutor

Chip Welch                                                                               

Harold Cochran

Public

Firefighter Dave Grumney

Kelly Shira                                                      

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on April 11, 2007 were presented for approval.  Mrs. Frazee made a motion to approve the minutes and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

PUBLIC PARTICIPATION

Ms. Kelly Shira, City of Mount Vernon Fire Department, was present to discuss EMS billing.  The City of Mount Vernon currently does “soft billing,” using a third party billing company.  The company bills all patient transports and accepts any payments which it receives.  The City of Mount Vernon has received about a third of what has been billed, with the billing company charging an eight percent fee.  The City of Mount Vernon only transports to Knox Community Hospital and they have seen a significant increase in supply cost since billing began.  The Board thanked Ms. Shira for attending the meeting.

Chairman Shaw presented the Board a cost proposal from Dr. William Kramer, Kramer and Associates, for putting together a forecast for the District.  The first year would be $4,950.00 and the same for next year.  Chairman Shaw noted he would supply each Board member a copy of the proposal by the next meeting so they could discuss it further then. 

CONTINUING BUSINESS

• Parking Lot – Chief Porter informed the Board the parking lot was repaired today, May 9th, 2007.     
• Helicopter Pad Lights – The installation of the lights was still incomplete due to trenching which needed to be completed.  Chief Porter noted Hilliar Township was renting a trencher in the near future and had agreed to do the necessary trenching at the COJFD Fire Station.  
• Vacant Lot - Tabled

NEW BUSINESS

• Districts’ Accounts – Mr. Haberman had spoken to Mrs. Clippinger in regards to account options National City Bank was offering governmental entities.  Mrs. Clippinger presented the Board a proposal from National City Bank with a temporary interest rate of 5.20%.  This rate was better than the District was currently receiving from First Knox National Bank.  The service fee for the first year would be waived but the District would be charged a $150.00 annual fee after that.  Mrs. Clippinger had spoken to Mrs. Sherry Snyder, First Knox National Bank, who noted the District should not have been charged any service charges with First Knox National Bank and had refunded the District $820.50.  She also indicated, should the District stay with First Knox National Bank, they would be willing to waive all wire transferring fees, allowing the District to have easier access to their StarOhio account.  StarOhio’s interest rate is currently 5.17%.   Mrs. Clippinger noted she did have some concerns with National City’s ACH banking and the fact she was talking with representatives in Columbus, not Mount Vernon.  Mr. Cochran made a motion to stay with First Knox National Bank, as long as the District receives documentation in regards to the wire transferring fees being waived and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.
• Forecast Proposal – Mr. Cochran felt it would be beneficial for the Board to speak with a District who had such a proposal completed.  It was suggested Chief Tom Stewart, Orange Township, be contacted since they had had Dr. Kramer do such a proposal for their District.  Mr. Welch also noted he would contact other fire chief’s for any experiences with consulting companies.
• Centerburg Village Fire Code – Prosecutor Thatcher had contacted the Centerburg Village Solicitor in regards to the Village adopting the State Fire Code.  The Solicitor had not taken in consideration the Village belonged to a Fire District and agreed more research would need to be completed before the Village adopted such a code. 

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Personnel Committee had met with Firefighter Grumney but had nothing to present to the Board at this time.

Audit Committee – Nothing to present.

Chief Porter –

• Thermo Image Camera – The thermo-image camera had been delivered.  Chief Porter noted he did have the camera with him, should any Board member wish to see a demonstration after the meeting.  
• FEMA Grant – All necessary documentation had been submitted for the FEMA Grant. Chairman Shaw questioned the time frame before the District would be notified if they were awarded the grant.  Chief Porter indicated it could be up to a year.
• Engine 421 – Chief Porter indicated Engine 421 was still not repaired but hopefully would be in the near further. There were problems in finding parts for the engine because of how old it was.  He indicated the estimated cost to repair Engine 421 would be $4,000 to $5,000.  Mr. Cochran noted he would like to be contacted the next time Engine 421 needed repaired, as he may be able to assist with the repairs.
• EMS Billing – The Board discussed the feasibility of EMS billing and felt if the Board billed for EMS runs they could jeopardize their operating levy.  Mrs. Frazee had invited the Liberty Township Trustees to attend the meeting, since they were the ones requesting the Board consider billing for EMS runs, but it was noted none had attended.  Mr. Haberman made a motion not to bill for EMS runs and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.

EXECUTIVE SESSION

None

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:25 p.m., Mr. Haberman made a motion to adjourn the meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the June13, 2007, unless called upon for urgent business.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 11, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, April 11, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                 Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                              John Thatcher, KCPA

Chip Welch                                                                             

Harold Cochran

Public

Lt.  David Miller                                                                       Firefighter Dave Grumney

Dale Pennington                                                           

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the special meeting on March 14, 2007 were presented for approval.  Mrs. Frazee made a motion to approve the minutes and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Abstained:  Mr. Welch.

The minutes from the regular meeting on March 14, 2007 were presented for approval.  Mrs. Frazee made a motion to approve the minutes and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Clippinger noted there was a warrant in the amount of $60,000 to StarOhio.  Mrs. Clippinger indicated the interest rate at StarOhio was 5.18%; whereas, the interest rate at First Knox National Bank was 2.46%.  Mrs. Clippinger indicated she was making the investment by warrant to alleviate the $25.00 wire transfer the District would be charged.  Warrants were presented for the Boards approval and signature.  Mr. Haberman made a motion to approve the warrants presented; Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

PUBLIC PARTICIPATION

Mr. Dale Pennington, USA Association, asked the Board to financially assist with traffic control for the Fourth of July Home Town Celebration.  Mr. Pennington noted it would cost $2,576.00 to have the Knox County Sheriff’s Office on site for the four days.  The USA Association was asking the District to pay half of this cost and the Village of Centerburg to pay the other half.  Prosecutor Thatcher noted since the District was responsible for EMS services to this function, the Board could assist with this expense since it was a benefit to the District in performing their services.  Mrs. Frazee made a motion to pay half the cost, $1,288.00, to the Knox County Sheriff’s Office for traffic control during the Fourth of July Home Town Celebration.  Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CONTINUING BUSINESS

• Parking Lot – Prosecutor Thatcher presented a fax he had received from Mr. Jim Henry, Knox County Engineer and Mr. James Barnhart, Staff Engineer, Ohio Ready Mixed Concrete Association.  Mr. Barnhart, Mr. Henry and Mr. Robert Small, Small’s Inc. Ready-Mixed Concrete, had inspected the recently poured concrete pads in front of the District’s fire station.  Mr. Barnhart’s letter indicated overall the job completed by Small’s Inc. Ready-Mixed Concrete was satisfactory and the areas the Board had concerns about could be repaired with an epoxy mortar.  Mr. Barnhart’s letter also noted, in his opinion, the areas in question would not worsen.  Mr. Henry agreed with Mr. Barnhart’s opinion.  After some discussion, Mrs. Frazee made a motion to have Prosecutor Thatcher act on behalf of the Board to have the areas in question repaired with the epoxy mortar, at no cost to the District.  Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.   
• Vacant Lot – Chairman Shaw indicated he had spoken to the owner of the lot on the northeast corner of Tucker Road and State Route 3.  The property owner had no interest in selling this piece of property.  Chief Porter had received a call from Mr. Leonard Lashmit in regards to another property he owns on State Route 3, should the Board be interested.  Mr. Lashmit indicated the asking price would be $80,000.  Firefighter Dave Grumney felt the piece of property on the northwest corner of Tucker Road and State Route 3 was a prime piece of property and an excellent future site for a new station.  Firefighter Grumney asked the Board if they were willing to lose such a site for the $26,000 difference.  Mr. Welch noted the District could suggest a First Right of Refusal, should they have any concerns of losing the lot.  Chairman Shaw suggested the Board table this issue and the Board agreed.
• Helicopter Pad Lights –Mr. Jim Casner had installed the wiring for the helicopter pad lights and was waiting on better weather to install the actual lights.  

NEW BUSINESS

• Billing For Runs – Mrs. Frazee noted the Liberty Township Trustees would like the Board to consider billing non-district residents for EMS services, like the City of Mount Vernon is currently doing.  They feel this would be financially beneficial for the District.  Prosecutor Thatcher noted he would be willing to contact a representative from the City of Mount Vernon to speak with the District in regards to this process.  Chief Porter indicated the District currently has the ability to have medical supplies, used on an EMS run, replaced free of charge at several hospitals.  Should the District decide to bill for runs, this service would no longer be available.  Chief Porter felt the cost of medical supplies could possibly out weigh the benefits from billing, since the District would only receive reimbursement on patient transported runs.  The Board agreed to have Prosecutor Thatcher contact a representative from the City to speak at the next meeting.  The Board also suggested Mrs. Frazee invite the Liberty Township Trustees to that meeting.
• District’s Growth– Chairman Shaw and Chief Porter had met with Dr. William Kramer who specializes in assisting fire districts in planning and preparing for upcoming growth.  Dr. Kramer will attend the meeting in May to present the District with a proposal and cost for his services.
• Centerburg Village Disaster Plan – Chairman Shaw indicated the Village of Centerburg was in the process of implementing a Disaster Plan, similar to the one Knox County implemented.
• Term limits – Mrs. Clippinger noted there were several discrepancies in regards to the term limits of Board members.  After discussion by the Board, Mrs. Frazee made a motion for the following resolution and Mr. Welch seconded the motion.  On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 2007-04-01

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the regular session on the 11th day of April, 2007 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                         Harold Cochran, Trustee

Phil Haberman, Trustee                         George Shaw, Trustee

Porter Welch, Trustee

Mrs. Frazee, moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District Board declares all District entities will appoint one Trustee/Council Member to represent the entity, for three year terms, to serve on the Central Ohio Joint Fire District Board.  An At-Large Member will be appointed by the Central Ohio Joint Fire District Board, to also serve a three year term.

Mr. Welch seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

                        Name                             Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Porter Welch, At-Large                                    yes

George Shaw, Councilmen                                yes

Harold Cochran, Trustee                                  yes

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 2007-04-01 is taken and copied from the record of proceedings of the township, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  April 11, 2007                                                   _________________________________

Diane Clippinger, Clerk

The following Board members and term expirations were noted:

            Porter “Chip” Welch, At-large Member – term expires 12/31/09

            Patti Frazee, Liberty Township Trustee – term expires 12/31/08

            George Shaw, Centerburg Village Council – term expires 12/31/08

            Harold Cochran, Milford Township Trustee – term expires 12/31/09

            Phil Haberman, Hilliar Township Trustee – term expires 12/31/09

REPORTS

Strategic Planning Committee – The Strategic Planning Committee met and discussed several issues involving the District.  They discussed the need of replacing engine 421 and the purchase of land for a new station/substation.  Chairman Shaw noted the Village of Centerburg was in the process of adopting the State Fire Code and encouraged all entities to do the same.  Prosecutor Thatcher noted he would need to research the ability of the Village of Centerburg, or any other entity, to adopt such code alone since they are part of a fire district. 

Personnel Committee – Prosecutor Thatcher indicated he was unsuccessful in obtaining an intern, at no cost to the District, to fill the proposed Administrative Assistant position.  Prosecutor Thatcher recommended the Board decide on a pay rate and advertise the position.  Personnel Committee noted they will meet and bring a proposal to the Board in May.

Audit Committee – Nothing to present.

Chief Porter –

• Key Boxes – Chief Porter indicated he is requesting key boxes be installed at all commercial new construction in the District.  He noted this would assist the District in responding in emergency situations.
• Thermo Image Camera – Chief Porter noted the thermo image camera had been ordered and should be delivered before the next meeting.  
• FEMA Grant – Firefighter Joseph Krouse was completing all necessary paperwork for the FEMA Grant, which could assist with the purchase of a ladder truck for the District.
• New Subdivision Road Widths – Chief Porter had met with Randy Pore, Knox County Regional Planning, and other fire chiefs in the county in regards to road widths in new subdivisions.  The fire chiefs would like to insure subdivision plans allowed for two-way emergency apparatus traffic.
• Inspections – Inspections in the District were going well, with a majority responding well.

EXECUTIVE SESSION

None

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:35 p.m., Mrs. Frazee made a motion to adjourn the meeting and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.   The motion carried and the Board adjourned until the next regular meeting on May 9, 2007, unless called upon for urgent business.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
March 14, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, March 14, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio. The following were in attendance:

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:30 p.m.

APPROVAL OF MINUTES

The minutes from the annual organizational meeting and the regular meeting on January 10, 2007 were presented for approval. Mrs. Frazee made a motion to approve the minutes and Mr. Haberman seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran. In the negative: none. Abstained: Mr. Welch.

ACCOUNTS PAYABLE

Mrs. Clippinger presented the Board, warrants for their approval and signature. Mr. Haberman made a motion to approve the warrants presented; Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.

CONTINUING BUSINESS

• Parking Lot – Chief Porter presented digital photos of the recently completed concrete pad. The concrete appeared to be crumbling at the seams where the two pads come together. Prosecutor Thatcher suggested Mr. Jim Henry, Knox County Engineer, be contacted to inspect the lot and give his opinion of the situation. Prosecutor Thatcher agreed to contact Mr. Henry on behalf of the Board.
• Vacant Lot – Mrs. Clippinger presented a letter from Tyler Griffith declining the Board’s offer on the vacant lot on the northwest corner of State Route 3 and Tucker Road. Mr. Griffith represents the current property owner. The property owner indicated they were firm on their asking price of $66,000. Chairman Shaw noted he had sent Mr. Lashmit a letter indicating the Board was not interested in his property, which set on the southeast corner of State Route 3 and Tucker Road. Mrs. Frazee indicated she had spoken to Mr. Lashmit, who informed her he was very upset with the Board and felt he was treated unfairly. The Board discussed the possibility of purchasing the northeast corner lot on State Route 3 and Tucker Road. Chairman Shaw indicated he would contact the property owner and asked Chief Porter to assist him.
• Helicopter Pad Lights – Mr. Cochran made a motion to have Mr. Jim Casner install the helicopter pad lights, at a cost of $1,293.47, and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.
• Insurance renewal – Mrs. Clippinger indicated the District’s liability insurance had been up for renewal as of March 1, 2007, which had reduced by $1,000.00. She noted by contacting a majority of the Board members and having their approval, the District had renewed its coverage with Rinehart, Walters and Danner. The Board noted they were satisfied with the coverage and support received from Rinehart, Walters and Danner. Chief Porter had spoken to Rinehart, Walter and Danner in regards to obtaining liability insurance coverage on the building. Currently the District reimburses Hilliar Township for the coverage. Prosecutor Thatcher noted, should the District carry the building liability insurance, there would need to be an amendment made to the lease agreement.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Mr. Welch agreed to be on the Personnel Committee.

Audit Committee – Mr. Welch agreed to be on the Audit Committee.

Chief Porter –

• Training classes – Chief Porter and Lt. Whipple had attended training classes in January. Chief Porter also noted Lt. Whipple was now overseeing the District’s Fire Prevention program.
• Resignation – Mr. Haberman made a motion to except the resignation of Firefighter Vincent Bettinazzi, as of February 12, 2007, and Mr. Welch seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.
• Promotion – Based on Chief Porter’s recommendation and the acquirement of his EMT card, Mrs. Frazee made a motion to promote Firefighter Josh Loney to part-time status as a basic EMT. The pay rate would be $8.11 per hour. Mr. Welch seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.
• Training – Chief Porter noted he was having two firefighters attend the National Fire Academy. He also noted he was sending the lieutenants to Alabama for the IS 300 and 400 training. The federal government will pay for all expenses for this training, so there will be no cost to the District.
• FEMA Grant – Chief Porter asked the Board’s approval in applying for a grant that would assist in purchasing a ladder truck for the District. Should the District be awarded the grant, the District would only be responsible for around $40,000 of the cost of the ladder truck. All members of the Board supported Chief Porter in applying for the grant.
• Part-time Administrative Assistant – Chief Porter supplied Board members with a job description for the hiring of a part-time Administrative Assistant he was asking the Board to approve. Prosecutor Thatcher noted since there was a job description, he would be willing to contact local colleges to possibly locate an intern to fill the position. The Board agreed to table this issue to see if Prosecutor Thatcher could obtain an intern.
• Thermo Image Camera – Chief Porter asked the Board’s approval to purchase a thermo image camera, at a cost of $10,500. Chief Porter noted the District often borrowed other Districts’ cameras when needed. Mr. Welch felt a thermo image camera was very beneficial in assisting with finding fires without causing unnecessary property damage. Mrs. Frazee made a motion to allow Chief Porter purchase a thermo image camera, at a maximum cost of $10,500, and Mr. Cochran seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.
• State Disaster Training – Firefighter Brent Spearman and Firefighter Tim Belcher recently attended the State Disaster Training, using one of the District vehicles. Firefighter Spearman noted other Districts at the training repeatedly commented how well maintained and equipped the Central Ohio Joint Fire District’s vehicle was.

Chairman Shaw presented a letter to the Central Ohio Joint Fire District Board from Dan Mount, Village of Centerburg, in regards to several fire hydrants in the Village of Centerburg. Chairman Shaw had noticed several fire hydrants in the Village of Centerburg had been marked out of service at the Central Ohio Joint Fire District fire station. Chairman Shaw had contacted Mr. Mount in regards to this issue. Mr. Mount indicated in the letter, these fire hydrants had been replaced or repaired and were now in working order.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 8:25 p.m. to discuss personnel issues and Mr. Cochran seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:45 p.m. and Mrs. Frazee seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.

Chairman Shaw noted he had received a letter from Chief Porter indicating Volunteer Firefighter Carolann Oliver had more than four points on her driver’s license and had failed to maintain the required hours for a volunteer firefighter. The Districts’ SOG’s reserves the right to terminate any employee who does not maintain the required volunteer hours and/or exceeds four points on their driver’s license. Volunteer Firefighter Oliver noted the excess driving points on her license was an oversight on her part and that two of the points come off of her license in May. Firefighter Oliver felt she had completed the required hours and training with the exception of when she was on medical leave. She indicated Chief Porter was aware of the medical leave, due to an injury at another job. Chairman Shaw indicated the Board did have the option to ask Firefighter Oliver to resign, which she declined. Prosecutor Thatcher questioned Firefighter Oliver about the accident she had. She noted it was three years ago and she was cited for unassured cleared distance, with no injuries. Firefighter Oliver indicated the other four points were for speeding, one in February, 2006 and one in June, 2004. Prosecutor Thatcher indicated there were several options the Board and Firefighter Oliver could consider. Firefighter Oliver could resign and then reapply, she can take a non-medical leave of absence, which would allow her to complete her schooling and would allow two of the driving points to come off of her license, or termination based on excess driver’s license points. The District’s SOG in regards to excess points on an employees’ driver’s license is based on the Districts’ insurance company recommendations. Prosecutor Thatcher noted, should Firefighter Oliver be in an accident while driving one of the Districts’ vehicles and the District is sued, the excess driving points on Firefighter Oliver’s drivers license would be financially harmful to the District. Prosecutor Thatcher indicated Firefighter Oliver could take a six month leave of absence. He noted this would allow Firefighter Oliver to complete her nursing school and two driving points to come off of her driver’s license, which would make her compliant with the District’s SOG. At the request of Firefighter Oliver, Mr. Haberman made a motion to allow her a six month leave of absence, through September 14, 2007. Firefighter Oliver would be required to maintain all current certifications and attend all required training classes, which she could attend at the Central Ohio Joint Fire District fire station. Mr. Cochran seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none.

Prosecutor Thatcher noted this was a leave of absence not FMLA leave. It will be the responsibility of Firefighter Oliver to return to work by September 15, 2007, or her position would be considered abandoned.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:05 p.m., Mr. Haberman made a motion to adjourn the meeting and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on April 11, 2007, unless called upon for urgent business.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 10, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, January 10, 2007 at the Centerburg Town Hall , located at 49 ½ East Main Street , Centerburg , Ohio . The following were in attendance:

Board Members                     Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Phil Haberman                          Chief Joe Porter

Patti Frazee                               John Thatcher, Knox County

Tim Jensen                                Prosecuting Attorney

Harold Cochran

Public

Mike Neely                                      Lori Jenkins

Grant Herrel                                     Alice Herrel

Maggie Neely                                  Adonyah Whipple

Firefighter Jason Whipple                Tim Carr

Joshua Loney                                  Tina Thompson

Michaela Thompson                        Lt. Tom Grewell

Firefighter Michael Thompson         Firefighter Doug Neighbarger

Firefighter Kristin Hunt                    Firefighter Kasey Holland

Firefighter Dennis Tino

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:10 p.m.

APPROVAL OF MINUTES

The minutes from the December 13, 2006 meeting were presented for approval. It was noted the date at the beginning of the minutes read November 8, 2006 instead of December 13, 2006 . Mr. Jensen made a motion to approve the minutes, as corrected and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, and Mr. Jensen. In the negative: none. Abstained: Mr. Haberman and Mr. Cochran.

ACCOUNTS PAYABLE

Mrs. Clippinger presented the Board, warrants for their approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none.

CONTINUING BUSINESS

•  Parking Lot - Tabled

•  Vacant Lot - Chairman Shaw presented a draft letter to the property owner of the vacant lot on the northwest corner of State Route 3 and Tucker Road . Chairman Shaw also indicated he would prepare a letter to send to Mr. Leonard Lashmit indicating the Board had decided not to purchase his property.

•  Helicopter Pad Lights - Mr. Jim Casner had been to the station and would be submitting a quote to the Board.

•  Lieutenant Appointment - Based on Chief Porter's recommendation, Mr. Cochran made a motion to promote Firefighter Jason Whipple to Lieutenant, effective January 10, 2007 , and Mr. Haberman seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none. After Chief Porter swore Lt. Whipple in, the Board congratulated him.