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Central Ohio Joint Fire District
Upcoming Events:05/8/12 - COJFD Monthly Board Meeting - 7:00 PM at Centerburg Town Hall49 1/2 East Main Street, Centerburg
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Pancake Breakfast May 5, 2012 7 AM - 12 PM. |
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The Central Ohio Joint Fire District was formed March 16,2000. COJFD serves the Village of Centerburg, Hilliar Twp., Liberty Twp., Milford Twp., and through a contractual agreement, South Bloomfield Twp. in Morrow County.
COJFD covers an area of approximately 128 square miles, serving approximately 9000 residents.
The station is staffed 24 hours a day 7 days a week with a minimum of 1 Paramedic/Firefighter and 2 EMT/Firefighters resulting in a 7 minute average response from time of call until on scene.
COJFD is governed by a Fire Board consisting of a trustee from each township, a member of village council and a member at large from the community.
Central Ohio Joint Fire District proudly serves the "Heart of Ohio".
Anyone wishing to visit the fire station that may have special mobility needs, please contact our office prior to your visit. 740-625-5646
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
March 13, 2012
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 13, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Roger Hall John Thatcher, Knox
George Blocker County Prosecutor
Public
Mr. Bill Forby Mr. Dave Griffith
Volunteer Firefighter Mark McCann, Levy Committee
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
PUBLIC PARTICIPATION
Mr. Dave Griffith inquired about the daily non-emergency driving of the Districts’ vehicles. Mr. Griffith felt this excess driving caused additional expenses due to wear and tear and wasted fuel. Chief Porter indicated it was the District’s standing maintenance policy that the Districts’ vehicles are ran five miles each day. However, due to the District’s levy failing, this policy is to be discussed later in the meeting for ways to save the District money.
Mr. Bill Forby inquired about the District billing other fire districts when mutual aid was provided and had heard there was a letter in regards to this. Chief Porter stated there was no such letter or policy, from him or the District.
ACCOUNTS PAYABLE
Mr. Beck made a motion to approve the warrants presented and Chairman Welch seconded the motion. In the affirmative: Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- Insurance – After discussion, Mr. Beck made a motion to renew the District’s property/liability insurance with Rinehart-Walters-Danner. Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
- Levy – The Board discussed different millage options, since the levy had failed. Mrs. Clippinger estimated the District’s current funds, should the levy not pass in the November election, would be gone at the end of September, 2013. The Board discussed having a special election in August; however, the estimated cost of a special election would be between $6,000 and $8,000. Mr. McCann had inquired around the community the reason for the no votes and came to the conclusion of lack of communication. Mr. Beck made a motion to table to this issue until the April meeting and Mr. Blocker seconded the motion. On roll call in the affirmative: Mr.
Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee. The Board requested Mrs. Clippinger obtain estimated revenue generated on a 5.50 mill renewal levy and a 5.50 mill replacement levy.
- EMS Billing – After discussion, Mr. Beck made a motion to begin EMS soft billing with Med3000. Chairman Welch seconded the motion. On roll call in the affirmative: Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
- Dry Hydrants – Nothing additional completed. The Board agreed to remove this item from the agenda.
- Fuel Tank – The Board requested Chief Porter obtain estimates to have the concrete pad completed and to get the cost of all permits needed.
- Audit – Mrs. Clippinger indicated the District’s audit was near completion. The estimated cost for the audit is $3000, which is almost half of the previous audit.
- Land Purchase – Mr. Beck made a motion to allow the option to purchase the vacant land on the corner of Columbus Road and Tucker Road expire. Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
NEW BUSINESS
- EMS Unit – Chief Porter requested the Board consider purchasing a new EMS unit, due to the fact the District’s current EMS units are experiencing large maintenance expenses and excess down time. The Board agreed with the current financial situation of the District, this purchase was not feasible
- False Alarms – Mr. Beck inquired about the frequency of false alarms in the District and whether the property owner should be charged for these alarms. The Board requested Chief Porter present a proposed cost schedule at the next meeting.
- Expenses Reduction – Chief Porter presented the following to help reduce expenses for the District:
- Fuel conservation by reducing non-emergency maintenance driving to one day a week instead of every day.
- Freeze on uniform purchases with exception of the purchase of two sets of turnout gear.
- Wage freeze.
- Elimination of special duty crews unless compensated.
- Sell all surplus items.
- Reduce training programs, including controlled training burn.
After discussion, Mr. Beck made a motion to accept all of the reductions, with the exception of
controlled training burn. Mr. Blocker seconded the motion. On roll call in the affirmative:
Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none.
REPORTS
Strategic Planning Committee – Nothing to present
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
Prosecutor’s Office – Prosecutor Thatcher indicated in order to help alleviate additional financial hardship on the District, he will not be billing the District for his and/or his offices’ services.
APPROVAL OF MINUTES
Mr. Blocker made a motion to approve the minutes from February 14, 2012 meeting and Mr. Beck seconded the motion. In the affirmative: Mr. Blocker, Mr. Hall, Mr. Beck and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
EXECUTIVE SESSION
Mr. Beck made a motion at 8:39 p.m. to adjourn to executive session to discuss personnel disciplinary action and Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Mr. Beck made a motion at 8:44 p.m. to adjourn out of executive session, with no action taken. Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Mr. Beck made a motion to accept the resignation of Firefighter Patrick Hornsby and Chairman Welch seconded the motion. On roll call in the affirmative: Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:45 p.m., Mr. Beck made a motion to adjourn until the next meeting on April 10, 2012 at 7:00 p.m., unless called upon for urgent business. Chairman Welch seconded the motion. In the affirmative: Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
February 14, 2012
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, February 14, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Roger Hall John Thatcher, Knox
George Blocker County Prosecutor
Public
Gary Walters, Rinehart-Walters-Danner Insurance
Jerry Corbin
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m. Mr. George Blocker will be replacing Mr. Tim Eyster as the Milford Township representative. Chairman Welch and the Board welcomed Mr. Blocker to the Central Ohio Joint Fire District Board.
PUBLIC PARTICIPATION
Mr. Gary Walter, Rinehart-Walters-Danner Insurance, presented the District’s renewal property/liability insurance policy. The policy renewal amount is $11,590. Mr. Walters indicated there was an increase to the renewal, with a portion of the increase due to the purchase of the additional EMS unit. The Board discussed increasing the coverage amounts and the additional cost. The Board agreed to table the renewal so Board members would have a chance to review the proposed renewal.
Mr. Beck inquired about the status of the liability insurance premium the District received from Hilliar Township. Mr. Walters indicated this had been resolved and that it was his company’s error.
Mr. Jerry Corbin presented information in regards to the installation of solar panels at the fire department. The fire department and Hilliar Township would benefit from these panels. Hilliar Township was currently reviewing several issues with the installation of the panels.
APPROVAL OF MINUTES
Mr. Beck made a motion to approve the minutes from the organizational meeting on January 10, 2012 and Mr. Hall seconded the motion. In the affirmative: Mr. Hall, Mr. Beck and Chairman Welch. In the negative: none. Abstained: Mr. Blocker. Absent: Mrs. Frazee.
Mr. Beck made a motion to approve the minutes from the regular meeting on January 10, 2012 and Chairman Welch seconded the motion. In the affirmative: Mr. Hall, Mr. Beck and Chairman Welch. In the negative: none. Abstained: Mr. Blocker. Absent: Mrs. Frazee.
ACCOUNTS PAYABLE
Mr. Beck inquired about the check made payable to Mrs. Clippinger in the amount of $21.00. This was a reimbursement check for transferring the title of the EMS unit into the District’s name. Mr. Beck inquired about the check made payable to Chief Porter in the amount of $66.37. Chief Porter indicated this was a reimbursement check for a part that was needed to repair the District’s engine. The District did not have an account at this particular company. Mr. Beck made a motion to approve the warrants presented, with the exception for the payment to Rinehart-Walters-Danner Insurance and Mr. Hall seconded the motion. In the affirmative: Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- EMS Soft Billing – Tabled.
- Dry Hydrants – Nothing additional completed.
- Fuel Tank – Chief Porter indicated there would be additional expenses in the installation of the fuel tank. The cost of these expenses would be approximately $16,000. The Board agreed this should be tabled.
- Levy – Mr. Beck had obtained the break down of the votes from the November, 2011 election. Chief Porter noted there were approximately ten campaign signs left and agreed to place the signs in strategic areas. Chief Porter indicated he would put a follow-up letter, in support of the Board’s letter, in The Clipper. He will email the Board the letter before he submits the letter to the paper. Chairman Welch felt the District needs to reduce expenses where possible, should the levy not pass.
NEW BUSINESS
- Safer Grant - Chief Porter presented information on the Safer Grant, which assists with re-hiring employees that have been terminated due to an entities financial hardship. The Board agreed not to have Chief Porter apply for this grant since no employees had been terminated for this reason.
- District’s Audit – Due to the District prior audit’s having no findings for recovery, it is eligible for a partial audit. The audit would not be as in depth and no financial statement would be prepared by the Auditor of State’s office. There would also be less cost involved. The Board agreed to this type of audit.
REPORTS
Strategic Planning Committee – Mr. Blocker agreed to replace Mr. Eyster on this committee. There was nothing additional to present.
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
- EMS Training – The District is currently completing EMS and fire protection training through an on-line program. This is being paid for with a grant.
Prosecutor’s Office – Prosecutor Thatcher noted the EMA director has been terminated. The EMA Board is currently reviewing potential candidates for this position.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 9:05 p.m., Mr. Beck made a motion to adjourn until the next meeting on March 13, 2012 at 7:00 p.m., unless called upon for urgent business. In the affirmative: Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
February 2012
Fire and EMS Statistics
Locale Fire EMS Total
Centerburg Village 1 / 6 32 / 4.4 33 / 5.2
Hilliar Township 1 / 9 14 / 6.2 15 / 7.6
Liberty Township 1 / cx 7 / 10.7 8 / 10.7
Milford Township 1 / 14 3 / 11.3 4 / 12.7
South Bloomfield Township 0 / 0 8 / 9.2 8 / 9.2
In 4 / 9.7 64 / 8.4 68 / 9.1
Out of District 6 / 12.6 1 / cx 7 / 12.6
*** Number of runs / average response time in minutes***
Fire Responses –
- Building Fire – 6
- False Alarm – 4
Hospital Transport to –
- Knox Community Hospital – 21
- Mt. Carmel St. Ann’s – 13
- Riverside Methodist Hospitals – 3
- Nationwide Children’s Hospital – 2
- Mt. Carmel East – 2
- Grady Memorial – 1
- Ohio State University – 1
- Grant Medical Center via MedFlight – 1
Chief J. Porter
March 9, 2012
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
January 10, 2012
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, January 10, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Roger Hall John Thatcher, Knox
Patti Frazee County Prosecutor
Public
Dale Landis
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
PUBLIC PARTICIPATION
Mr. Dale Landis, Liberty Township Trustee, questioned the Board about several different issues. Mr. Landis inquired about burn permits. Chief Porter indicated the Ohio EPA handled burn permits and individuals would need to contact them with questions. Mr. Landis questioned whether the District would be installing any dry hydrants in Liberty Township and were sites needed. The Board indicated that dry hydrants are on the agenda for this meeting. Mr. Landis asked whether the fire department needed to know if the Township was completing road maintenance. Chief Porter noted this would be beneficial in alleviating any delay in response time, should there be an emergency. Mr. Landis expressed safety concerns in regards to the vacated bible college in Bangs. This building has been posted and is being watched for any additional issues.
APPROVAL OF MINUTES
Mr. Beck made a motion to approve the minutes from the December 13, 2011 meeting and Mr. Hall seconded the motion. In the affirmative: Mr. Hall, Mr. Beck and Chairman Welch. In the negative: none. Abstained: Mrs. Frazee. Absent: Mr. Eyster.
ACCOUNTS PAYABLE
Mrs. Frazee made a motion to not renew the District’s membership with the Knox County Chamber of Commerce, based on Chief Porter’s recommendation. Mr. Beck seconded the motion. On roll call in the affirmative: Mr. Hall, Mr. Beck, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Eyster.
Mrs. Frazee made a motion to approve the warrants presented and Mr. Beck seconded the motion. On roll call in the affirmative: Mr. Hall, Mr. Beck, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Eyster.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval. Also presented were the Districts’ financial statements for 2011.
OLD BUSINESS
- Mail box – The mail box at the fire department will be installed once weather permits.
- Lobby Telephone – The telephone in the lobby will be removed on January 11, 2012.
- Dry Hydrants – Liberty and Hilliar Townships had given the District money for the installation of dry hydrants, which as of date had not been completed. Chief Porter indicated there were several factors involved with the installation of the dry hydrants, including the approval of the Knox County Water and Soil Conservation office.
- Fuel Tank – Chief Porter provided the Board several estimates for the installation of a fuel tank at the fire department. Mr. Hall indicated Hilliar Township did not have an issue with this. Mr. Beck made a motion to purchase the fuel tank from Stanwade Metal Products Inc, $5403.33, with an additional $2,000 for site preparations, coming from the building line item account. Chairman Welch seconded the motion. On roll call in the affirmative: Mr. Beck, Chairman Welch and Mrs. Frazee. In the negative: none. Abstained: Mr. Hall. Absent: Mr. Eyster.
NEW BUSINESS
- Levy Support – Mr. Beck presented a letter to the Board, which he would like to put in The Clipper, supporting the District’s upcoming levy. The letter addresses reasons for the District needing addition funds. The Board reviewed the letter and supported Mr. Beck.
- Solar Arrays - Solar arrays can possibly be installed at the fire station. There would be no cost to the District or Township, but could reduce the electric bill by 30%. Chief Porter is meeting with an individual to discuss this option.
- Insurance – Mr. Hall presented the invoice for the Districts portion of Hilliar Township’s property/liability insurance. The District has not had to reimburse Hilliar Township any liability premiums in the past. Mrs. Clippinger agreed to contact Rinehart-Walters-Danner in regards to this issue and Ms. Julie Laughlin, Hilliar Township’s fiscal officer.
REPORTS
Strategic Planning Committee – Nothing additional to present.
Personnel Committee – A graduated salary pay scale, increased based on longevity, is being discussed. There would be no final recommendation to the Board until after the March primary election.
Chief Porter – See Chief Porter’s report.
- Medic - Chief Porter indicated the medic was in the repair shop again and felt this vehicle could possibly fall under the “Lemon Law”. Chief Porter was working with Prosecutor Thatcher on this issue.
Prosecutor’s Office – Nothing to present.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:50 p.m., Mr. Hall made a motion to adjourn until the next meeting on February 14, 2012 at 7:00 p.m., unless called upon for urgent business. Mr. Beck seconded the motion. On roll call in the affirmative: Mr. Hall, Mr. Beck, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Eyster.
COJFD
January 2012 Fire and EMS Statistics
Locale Fire EMS Total
Centerburg Village 2 / 6 27 / 4 29 / 5
Hilliar Township 1 / 5 12 / 5.1 13 / 5.1
Liberty Township 2 / 16.5 10 / 8.7 12 / 12.6
Milford Township 0 / 0 7 / 8.1 7 / 8.1
South Bloomfield Township 3 / 15.6 14 / 10.3 17 / 13
IN 8 / 10.8 70 / 7.2 78 / 9
OUT 1 / 5 2 / 23.5 3 / 19.3
*** Number of runs / average response time***
Fires –
- Chimney Fire – 2
- False Alarm – 2
- Gas Leak – 1
- Structure Fire – 2
- Trash Fire – 2
Hospital Transport To –
- Knox Community Hospital – 34
- Mt. Carmel St. Ann’s – 8
- Nationwide Children’s – 4
- Riverside Methodist – 1
- Morrow County Hospital – 1
February 14, 2012
Chief’s Report
- New winter jackets have been purchased and distributed.
- Medic 428 (the 2004 ambulance) is in Loudenville getting the electrical system replaced. I hope to have it back by 2/17.
- U.S. Congressman Bob Gibbs’ office will be sending a letter of support for our arbitration with the FCC regarding the mobile repeater frequency.
- I am still working on the cost to install the fuel tank. It looks like it may be more costly than I thought for installation and permits. I hope to be able to have a better report for March on this.
- We have contracted with the Health and Safety Institute for online Fire and EMS training. Most of the cost is covered by a grant.
- Engine 421 (the new one) is out of service awaiting new front tires. The passenger side front has a broken belt. Should be good to go 2/13.
- I am attaching a brief overview of the US DHS SAFER Grant. If the board wishes me to pursue it, I will work on it next week. This is a federal Grant for staffing.
December 2011
Fire and EMS Stats
LOCALE FIRE EMS TOTAL
Centerburg Village 2 / 8.5 40 / 5.7 42 / 7.1
Hilliar Township 0 / 0 13 / 7.1 13 / 7.1
Liberty Township 0 / 0 7 / 10.1 7 / 10.1
Milford Township 3 / 11 9 / 8.4 12 / 9.7
South Bloomfield Township 1 / 13 11 / 13.3 12 / 12.2
IN TOTALS 6 / 10.8 80 / 8.9 86 / 9.6
OUT OF DISTRICT 0 / 0 1 / 8 1 / 8
FIRES:
Building Fire – 2
False Alarm – 3
Trash Fire – 1
EMS PATIENT TRANSPORT TO:
Knox Community Hospital – 34
Mt. Carmel St. Ann’s – 15
Riverside Methodist Hospitals – 7
Nationwide Children’s Hospital – 2
Morrow County Hospital – 1
Grady Memorial Hospital - 1
2011 TOTALS:
FIRE – 101 / 10
EMS – 869 / 8.5
OVERALL – 970 / 8.3
PATIENTS TRANSPORTED – 603
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
December 13, 2011
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, December 13, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Tim Eyster Jennifer Springer, Assistant Knox
Roger Hall County Prosecutor
Public
Lieutenant Dan Rott Firefighter Jason Coreno
Volunteer Firefighter Kevin Suain
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
APPROVAL OF MINUTES
Mr. Beck made a motion to approve the minutes from the November 9, 2011 meeting and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Beck and Chairman Welch. In the negative: none. Abstained: Mr. Hall. Absent: Mrs. Frazee.
Mr. Beck made a motion to approve the minutes from the November 22, 2011 meeting and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Beck, Mr. Hall and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
ACCOUNTS PAYABLE
Mr. Eyster made a motion to approve the following transfers and Mr. Beck seconded the motion:
$1,200.00 from 1000-220-599-0006 (uniforms) to 1000-220-323-0000 (repair/maint)
$ 498.12 from 1000-220-314-0000 (tax collection) to 1000-220-313-0000 (UAN)
$ 180.18 from 1000-220-230-0000 (workers comp) to 1000-220-313-0000 (UAN)
$ 116.70 from 1000-220-420-0005 (office) to 1000-220-313-0000 (UAN)
$ 500.00 from 1000-220-323-0000 (repairs/maint) to 1000-220-420-0003 (bldg maint)
$ 350.00 from 1000-220-360-0005 (contract office) to 1000-220-420-0005 (office)
In the affirmative: Mr. Eyster, Mr. Beck, Mr. Hall and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
Mr. Beck made a motion to approve the warrants presented and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Beck, Mr. Hall and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- Land – Prosecutor Thatcher had requested the extension of time on the land purchase contract. This was accepted by the seller and the additional $1,000.00 was paid.
- Levy – All necessary paperwork has been filed with the Knox County Board Elections for the District’s levy. Chief Porter inquired how the Board wished to proceed with promoting the necessity of this levy. The Board felt the Levy Committee should promote the levy the same as they previously had done.
- Lobby Telephone – Mr. Beck inquired about the status of the telephone in the lobby at the station. Chief Porter indicated as of date he had not advertised the removal of the telephone, but would take care of this. As per Prosecutor Thatcher, the removal of the telephone needed to be advertised thirty days in advance.
- EMS Soft Billing – Assistant Prosecutor Springer had approved the contract provided by MED3000. The Board discussed the implementing of soft billing in the District. Mr. Beck made a motion not to begin EMS soft billing until after the March 2012 election and Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Beck and Mr. Hall. In the negative: Mr. Eyster and Chairman Welch. Absent: Mrs. Frazee. The Board requested this issue remain on the agenda for January.
NEW BUSINESS
- Fuel Tank – Chief Porter asked the Board to consider purchasing a fuel tank for the District. The District would be able to purchase fuel off of state contract at a reduced price. The Board requested Chief Porter obtain several quotes and inquire about any liability or additional insurance needs.
- Dry Hydrants – Mr. Beck inquired about the monies set aside for the installation of dry hydrants and the possibility of using those monies for something else. Mrs. Clippinger indicated Hilliar and Liberty Township had given the District money for the installation of the dry hydrants. Mr. Beck inquired about the amount each had given the District and when. Mrs. Clippinger will get this information for the next meeting.
- 2012 Appropriations – Mrs. Clippinger presented the Board the 2012 appropriations for their approval. Mrs. Clippinger indicated the $27,668.76, which had been used for a payment, had not been appropriated. The Board discussed different options for this money and agreed to present each proposal at the January 2012 meeting. Mr. Beck made a motion for the following resolution and Mr. Eyster seconded the motion:
Resolution 12.01.11
The Board of Trustees of the Central Ohio Joint Fire District in Knox County Ohio met regular session on the 13th day of December , 20 11 , at the office of Centerburg Village Hall with the following members present:
Mr. Porter Welch Mr. Tim Eyster
Mr. Dave Beck Mr. Roger Hall
Mr. Beck moved the adoption of the following Resolution:
BE IT RESOLVED by the Board of Trustees of the Central Ohio Joint Fire District , Knox County Ohio that to provide for the current expenses and other expenditures of said Board of Trustees, during the fiscal year, ending December 31, 20 12 , the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:
SEE ATTACHED
Mr. Eyster seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:
Mr. Welch, yes Mr. Eyster, yes Mr. Beck, yes Mr. Hall, yes
Adopted December 13, 20 11
________________________
Clerk
On roll call in the affirmative: Mr. Beck, Mr. Hall, Mr. Eyster and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
- P.O. Box – Mrs. Clippinger asked the Board to close the post office box in Centerburg and start utilizing a mail box in front of the fire department. Mr. Hall made a motion to close the post office box and to install a mail box. Chairman Welch seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Hall, Mr. Eyster and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
REPORTS
Strategic Planning Committee – Nothing additional to present.
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
- Repeaters - Chief Porter indicated these had not been purchased as of date. There were still some unresolved issues with the FCC.
Prosecutor’s Office – Nothing to present.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:30 p.m., Mr. Eyster made a motion to adjourn until the organizational meeting on January 10, 2012 at 7:00 p.m., with the regular meeting immediately following. The Board will meet before this, should there be urgent business. Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mr. Hall. In the negative: none. Absent: Mrs. Frazee.
November 2011 Fire and EMS Statistics
Locale Fire EMS Total
Centerburg Village 3 / 6 32 / 4.7 34 / 5.4
Hilliar Township 1 / 10 17 / 7 18 / 8.5
Liberty Township 0 / 0 3 / 12 3 / 12
Milford Township 0 / 0 11 / 9 11 / 9
South Bloomfield Township 0 / 0 7 / 9.7 7 / 9.7
In Service Area 4 / 8 69 / 8.5 73 / 8.3
Out of Service Area 0 / 0 7 / 11 7 / 11
*** Number of responses / average time from time of call until on scene***
Fire – Nature of Call
- Chimney Fire – 1
- Open Burn – 1
- False Alarm – 1
- Oven Fire – 1
EMS Transport To:
- Knox Community Hospital – 28
- Mt. Carmel St. Ann’s – 16
- OSU Main – 2
- Riverside Methodist Hospital – 3
- Nationwide Children’s Hospital – 1
- Morrow County Hospital – 1
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
November 9, 2011
A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, November 9, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Tim Eyster John Thatcher, Knox County Prosecutor
Patti Frazee
Public
Lieutenant Dan Rott Lieutenant David Miller
Firefighter Tim Belcher Volunteer Firefighter Mark McCann
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
PUBLIC PARTICIPATION
Levy Committee representative Mark McCann was present to discuss the failure of the District’s fire levy. Mr. McCann commended the committee and firefighters for the effort they all put into promoting this levy. The Board agreed and thanked all those involved. Mr. McCann and the Board discussed reasons for the levy failing. The Levy Committee felt the Board should put the levy back on the ballet in March.
APPROVAL OF MINUTES
Mrs. Frazee made a motion to approve the minutes from the October 11, 2011 meeting and Mr. Beck seconded the motion. In the affirmative: Mrs. Frazee, Mr. Beck and Chairman Welch. In the negative: none. Abstained: Mr. Eyster. Absent: Mr. Hall.
ACCOUNTS PAYABLE
Mr. Beck made a motion to approve the warrants presented and Mrs. Frazee seconded the motion. In the affirmative: Mrs. Frazee, Mr. Eyster, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Hall.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- Land – The vacant land the Board had a purchase contract on appraised at $22,000. The Board discussed whether they should purchase the property or not since the levy had failed. Mr. Beck made a motion to have Prosecutor Thatcher negotiate with the seller a three month extension, until March 31, 2012, with an addition $1,000 deposit. Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster and Mrs. Frazee. In the negative: Chairman Welch. Absent: Mr. Hall. Prosecutor Thatcher agreed to proceed with this request.
- Levy – After discussion, Mr. Beck made a motion to put a 5.50 mill replacement levy with a 2.40 mill increase, for five years, on the March ballet. Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster and Mrs. Frazee. In the negative: Chairman Welch. Absent: Mr. Hall.
NEW BUSINESS
- 2012 Appropriations – Mrs. Frazee made a motion for no increase to the 2012 appropriations from 2011. Mr. Beck seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none.
REPORTS
Strategic Planning Committee – Nothing to present.
Personnel Committee – Had met on November 3 and discussed several issues.
Chief Porter – See Chief Porter’s report.
- Personnel - Chief Porter recommended the Board accept the resignations of Volunteer Firefighters Hugh Dick and Steve Dick. Mr. Beck requested the Board discuss this issue in Executive Session, before any action be taken.
- Web Hosting – Chief Porter had moved the District’s web hosting to ECR.
- Lobby Telephone - Chief Porter requested the Board allow him to remove the telephone in the Fire Station’s lobby, since it was not used. Prosecutor Thatcher recommend it be posted for 30 days before it is removed. Mr. Beck made motion to post that the telephone in the lobby will be removed in 30 days and at that point the telephone will be removed. Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall.
- Christmas Dinner – Chief Porter noted the District’s Christmas dinner will be December 10, 2011. Mrs. Frazee made a motion for Mrs. Clippinger to obtain an amended certificate and appropriation for $650.00 from donations, to purchase food and beverages for the dinner. Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall.
- Check Signing – In order to better process the Districts’ checks, Chief Porter and Mrs. Clippinger felt a set day for signing checks would be beneficial. It was suggested the fourth Tuesday of each month, checks would be at the Central Ohio Joint Fire District fire station for Board members to sign. The Board agreed to this policy.
- EMS Soft Billing - Chief Porter indicated the Board needed to set EMS billing rates before the necessary paperwork could be submitted to obtain a Medicare number. Chief Porter recommended the Board use the rates the City of Mount Vernon currently uses. Mrs. Frazee made a motion to use the following rates and Mr. Beck seconded the motion.
BLS - $518.00 ALS1 - $800.00 ALS2 - $1,010.00 Mileage - $14.36
On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall.
Prosecutor’s Office – Prosecutor Thatcher felt it would be beneficial if each entity have an alternate Central Ohio Joint Fire Board member. That way each entity should always be represented at a Board meeting. Prosecutor Thatcher also noted that SB243 addressed mutual aid, which the District may need to make adjustments to their current agreements
The Board agreed to have a special meeting on November 22, 2011 at 7:00 p.m. to complete the necessary paperwork for the levy to be put on the March, 2012 ballot.
EXECUTIVE SESSION
Mr. Beck made a motion to adjourn to Executive Session at 8:25 p.m. to discuss the resignation of two employees. Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall. The Board requested Prosecutor Thatcher, Chief Porter and Mrs. Clippinger remain.
Mr. Beck made a motion to adjourn out of Executive Session at 8:30 p.m. and Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall.
Mrs. Frazee made a motion to accept the resignations of Volunteer Firefighters Hugh Dick and Stephen Dick. Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:37 p.m., Mr. Beck made a motion to adjourn until the special meeting on November 22, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Hall.
October 2010
COJFD Fire and EMS Statistics
Total Number of Calls / Average Response Time in Minutes
Locale Fire EMS Total
Centerburg Village 5 / 5 25 / 4.6 30 / 4.8
Hilliar Township 3 / 10 19 / 7.2 22 / 8.6
Liberty Township 3 / 8.3 14 / 9.4 17 / 8.9
Milford Township 1 / 14 9 / 8 10 / 11
South Bloomfield Township 3 / 11.3 13 / 10.7 16 / 11
Totals 15 / 9.7 80 / 8 95 / 8.9
Out of District 0 / 0 4 / 20 4 / 20
Fire Nature of Call:
- Brush Fire – 2
- Cancelled enroute – 1
- Electrical Fire – 1
- False Alarm – 5
- Foreign Odor – 2
- Structure Fire – 2
- Trash Fire – 2
EMS Nature of Call:
- Abdominal Pain – 3 Heart Problems - 1
- Allergic Reaction – 3 Ill Person - 20
- Back Pain – 2 Injury - 5
- Bleeding – 1 Seizures - 2
- Breathing Problems – 14 Stroke - 1
- Cardiac Arrest – 2 Unconscious - 2
- Car Crash - 9 Unknown - 2
- Chest Pain – 4
- Diabetic – 2
- Falls - 11
EMS Transport To:
- Knox Community Hospital – 32
- Mt. Carmel St. Ann’s – 12
- Riverside Methodist Hospitals – 4
- Morrow County Hospital – 4
- Grady Memorial Hospital – 2
- Mt. Carmel East – 1
- Nationwide Children’s Hospital – 1
- Licking Memorial Hospital – 1
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
October 11, 2011
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, October 11, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Roger Hall John Thatcher, Knox County Prosecutor
Patti Frazee
Public
Lieutenant Dan Rott Lieutenant David Miller
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
APPROVAL OF MINUTES
Mr. Hall made a motion to approve the minutes from the September 13, 2011 meeting and Mr. Beck seconded the motion. In the affirmative: Mr. Hall, Mr. Beck and Chairman Welch. In the negative: none. Abstained: Mrs. Frazee. Absent: Mr. Eyster.
ACCOUNTS PAYABLE
Mr. Beck made a motion to approve the warrants presented and Chairman Welch seconded the motion. In the affirmative: Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Eyster.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
Mrs. Clippinger indicated she had to move $1380 from 1000-220-353-0000 (natural gas) to 1000-220-341-0000 (telephone). Mrs. Clippinger indicated there was not enough money in the telephone line item account to go through the end of the year. This shortage was due to the District paying the cable bill and 911 text charges, which has been resolved. Chief Porter had requested $1000 from 1000-220-430-000 (small tools & minor equipment) be moved to 1000-220-420-0001 (EMS supplies). This shortage is due to the increase in EMS runs.
OLD BUSINESS
- Levy – The Levy Committee had been putting signs up around the District. They had also attended Milford Township and Centerburg Village meetings. They will be attending a Liberty Township and Hilliar Township meeting soon. Centerburg Village Council, Milford Township Trustees and Hilliar Township Trustees indicated they endorse the levy.
NEW BUSINESS
- November Meeting – The Board agreed to change the November meeting to Wednesday, November 9th instead of Tuesday, November 8th. This way the Board would have the election results for the meeting and be able to take the necessary actions, should the levy fail.
REPORTS
Strategic Planning Committee – Nothing to present.
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
- Open House – The District’s open house is October 15, 2011.
- Personnel - Mrs. Frazee made a motion for the following and Mr. Beck seconded the motion. In the affirmative: Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Eyster:
- Move Firefighter Ben Harrod from part-time status to volunteer status
- Hire Tom Callum, basic EMT, $8.89 per hour; Joseph McGuire, basic EMT, $8.89 per hour; Tony Hulin, volunteer firefighter status; Kevin Suain, volunteer firefighter status, conditional on a positive background check.
Prosecutor’s Office – Nothing to present.
EXECUTIVE SESSION
Mr. Beck made a motion to adjourn to Executive Session at 7:30 p.m. to discuss the purchase of real estate. Mrs. Frazee seconded the motion. Roll call in the affirmative: Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Eyster. The Board requested Prosecutor Thatcher, Chief Porter and Mrs. Clippinger remain.
Mr. Hall made a motion to adjourn out of Executive Session at 7:47 p.m. and Mr. Beck seconded the motion. Roll call in the affirmative: Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Eyster.
Mr. Beck made a motion for Mrs. Frazee to have an appraisal completed on the land located on the corner of SR 3 and Tucker Road, a maximum cost of $300. Chairman Welch seconded the motion. Roll call in the affirmative: Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Eyster.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 7:54 p.m., Mr. Beck made a motion to adjourn until the next regular meeting on November 9, 2011 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion. In the affirmative: Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mr. Eyster.
September 2011
COJFD
Fire and EMS Statistics
Total Number of Calls / Average Response time in minutes
Locale Fire EMS Total
Centerburg Village 1 / cx 31 / 4.9 32 / 4.9
Hilliar Township 1 / 8 13 / 7.3 14 / 7.7
Liberty Township 1 / 11 12 / 8.2 13 / 9.6
Milford Township 0 / 0 12 / 8.6 12 / 8.6
South Bloomfield Township 1 / 12 10 / 9.5 11 / 10.8
In 4 / 10.3 78 / 7.7 82 / 9
Out 0 / 0 2 / 8 2 / 8
Fire Nature:
- Trash Fire – 1
- Wires Down – 1
- False Alarm – 2
EMS Nature:
- Falls - 14
- General Illness – 9
- Breathing Problems – 8
- Chest Pain – 6
- Traffic Accident – 6
- Traumatic Injury – 5
- Abdominal Pain – 5
- Diabetic – 4
- Lacerations / Bleeding – 4
- Stroke – 3
- Cardiac Arrest – 3
- Convulsions – 2
- Unconscious – 2
- Unknown / Person Down – 2
- Heart Problems – 2
- Back Pain -2
- Choking -1
- Headache -1
- Overdose -1
Hospital Patient Transported To:
- Knox Community Hospital – 33
- Mt. Carmel St. Ann’s – 14
- Riverside Methodist Hospitals – 2
- Nationwide Children’s Hospital – 1
- Mt. Carmel East – 1
- Grady Memorial -1
- OSU Main – 1
- Grant medical Center – 1
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
September 13, 2011
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, September 13, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Roger Hall John Thatcher, Knox County Prosecutor
Tim Eyster
Public
Lieutenant Dan Rott Lieutenant Jason Whipple
Lieutenant David Miller Mark McCann
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
PUBLIC PARTICIPATION
Mr. Mark McCann discussed how the Levy Committee plans on promoting the District’s 7.90 mills levy, which will be on the November 8th ballot. Mr. McCann indicated there would be information about the levy in the news media, they would be attending township meetings and going door to door with fact sheets. The Levy Committee has filed all the necessary paperwork with the Knox County Board of Elections and is currently receiving monies from donations.
APPROVAL OF MINUTES
Mr. Beck made a motion to approve the minutes from the August 9, 2011 meeting and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Mr. Beck and Chairman Welch. In the negative: none. Absent: Mrs. Frazee.
ACCOUNTS PAYABLE
Mr. Eyster made a motion to approve the warrants presented and Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- Vacant Land – Mrs. Clippinger presented Board members with the land specifications and bore information for the land on SR 3/Tucker Road. This information was obtained when the District was considering purchasing this property in 2006.
NEW BUSINESS
- Revenue Reduction – The Knox County Auditor informed the District there would be a reduction in revenue next year. This would be due to the phasing out of personal property tax and utility deregulation.
- Levy – Mrs. Clippinger had received the proposed levy ballot from the Knox County Board of Elections. There were several issues with the proposed ballot, with some being resolved. The Board of Elections had indicated they were unable to put on the ballot that the current 5.50 mills levy would be removed once the 7.90 mills levy passed. Prosecutor Thatcher agreed to accompany Mrs. Clippinger to the Knox County Board of Election’s office to review this issue.
- Acceptance of Rates – Mr. Beck made a motion for the following resolution and Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Eyster, Mr. Beck, Chairman Welch and Mr. Hall. In the negative: none. Absent: Mrs. Frazee
Resolution 09.01.2011
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.
(BOARD OF TRUSTEES)
Revised Code, Secs. 5705.34 – 5705.35
________________________________________
The Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 13th day of September, 2011 at the office of the Centerburg Village with the following members present:
Mr. Dave Beck Mr. Porter Welch Mr. Tim Eyster Mr. Roger Hall
Mr. Beck moved the adoption of the following Resolution:
RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2012; and
WHEREAS, The Budget Commission of Knox County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it
RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, that the amounts and rates as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further
RESOLVED, That there be and is hereby levied on the tax duplicate of said District the rate of each tax necessary to be levied within and without the ten mill limitation as follows;
SCHEDULE A
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION AND COUNTY AUDITOR’S ESTIMATED TAX RATES.
FUND AMOUNT AMOUNT TO BE COUNTY AUDITOR'S
APPROVED BY DERIVED FROM ESTIMATE OF TAX
BUDGET COM- LEVIES OUTSIDE RATE TO BE LEVIED
MISSION INSIDE 10 M.LIMITATION INSIDE OUTSIDE
10 M. 10 M.
LIMIT LIMIT
----------------------------------------------------------------------------------------------------------
Fire District $755,477.75 5.50
Bond Retirement 35,422.25
_______________________________________________________________________
Totals $790,900.00 5.50
SCHEDULE B
LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES.
FUND Max. Rate Co Auditor’s
Authorized Est. of Yield of
To be Levied Levy
------------------------------------------------------------------------------------------------------------
FIRE -Levy authorized by voters on Nov. 4, 2008, 5.50 $790,900.00
not to exceed 3 years – (2009-2011)
(Replacement)
RESOLVED, That the Clerk of this Board be and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.
Mr. Eyster seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:
Mr. Dave Beck, yes Mr. Porter Welch, yes Mr. Roger Hall, yes Mr. Tim Eyster, yes
Adopted the 13th day of September, 2011.
Diane Clippinger
Clerk of the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio.
REPORTS
Strategic Planning Committee – Nothing to present.
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
- Repeater Purchase – Chief Porter requested the Board purchase repeaters for each of the Districts’ vehicles. Chief Porter felt these were a safety necessity for the employees of the District. Chairman Welch made a motion to re-appropriate $16,000 from salaries for the purchase of the repeaters. Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Prosecutor’s Office – Nothing to present.
EXECUTIVE SESSION
Based on Prosecutor Thatcher’s recommendation, Mr. Beck made a motion to adjourn to Executive Session at 7:53 p.m. to discuss the purchase of real estate. Mr. Hall seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee. The Board requested Prosecutor Thatcher and Chief Porter remain.
Mr. Beck made a motion to adjourn out of Executive Session at 8:20 p.m. and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Mr. Eyster made a motion to designate Mr. Beck to act on behalf of the Board in the purchase of real estate and Mr. Hall seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Chief Porter indicated the Central Ohio Joint Fire District was a stop on the upcoming Heart of Ohio Tour on October 1st and 2nd. The District’s open house is scheduled for October 15th and the District will be at the Centerburg Farming Festival.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:23 p.m., Mr. Hall made a motion to adjourn until the next regular meeting on October 11, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
August 9, 2011
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 9, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Dave Beck Chief Joe Porter
Roger Hall John Thatcher, Knox County Prosecutor
Tim Eyster
Public
Leonard Lashmit Lieutenant Jason Whipple
Lieutenant David Miller
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.
APPROVAL OF MINUTES
Chairman Welch made a motion to approve the minutes from the 2012 Budget Hearing on July 12, 2011 and Mr. Hall seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall and Chairman Welch. In the negative: none. Abstained: Mr. Beck. Absent: Mrs. Frazee.
Mr. Eyster made a motion to approve the minutes from the July 12, 2011 meeting and Chairman Welch seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall and Chairman Welch. In the negative: none. Abstained: Mr. Beck. Absent: Mrs. Frazee.
ACCOUNTS PAYABLE
Chairman Welch made a motion to approve the warrants presented and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- Levy – Mrs. Clippinger indicated all necessary documentation for the levy has been filed with the Knox County Board of Elections.
REPORTS
Strategic Planning Committee – Chief Porter presented the Board a Strategic Plan recommendation, which included purchasing a new medic. Chairman Welch felt the District should not purchase a medic until after the election in November, as did the rest of the Board. After discussion, Mr. Beck made a motion to adopt Chief Porter’s plan, with the exception of the medic purchase. The Board agreed to discuss the possible purchase of a medic after the November election. Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Mr. Beck indicated a levy committee needed to be established. Volunteer Firefighter Mark McCann had agreed to be part of the committee and was willing to contact potential members.
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
- Resignation – Mr. Eyster made a motion to accept the resignation of Firefighter Johnathon Cannon and Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
- EMS Billing – Chief Porter indicated the Medicare billing paperwork required an individual be appointed as the Authorized Official. Mr. Hall made a motion to appoint Chief Porter as the Authorized Official and Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Prosecutor’s Office – Nothing to present.
EXECUTIVE SESSION
Chairman Welch made a motion to adjourn to Executive Session at 7:40 p.m. to discuss the purchase of real estate. Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee. The Board requested Prosecutor Thatcher and Chief Porter remain. They would ask Mr. Leonard Lashmit to join the session later.
Mr. Beck made a motion to adjourn out of Executive Session at 8:25 p.m. and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
Chairman Welch made the following motion and Mr. Beck seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. Frazee.
The Central Ohio Joint Fire District offers to purchase the property owned by Leonard Lashmit, located on the south east corner of Columbus Road and Tucker Road. The offered purchase price is $24,500, with a $10,000 letter of donation. There would be a $1,000 non-refundable deposit, which would either be forfeited, should the Board decide not to purchase the property, or applied to the purchase price at closing. The closing would take place no later than December 15, 2011and no sooner than November 9, 2011, unless mutually agreed to change by both parties. This purchase is contingent on a title search and suitability of building for the Districts’ needs.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:27 p.m., Mr. Eyster made a motion to adjourn until the next regular meeting on September 13, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Hall seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck. In the negative: none. Absent: Mrs. FrazeeJuly 2011
Fire and EMS Statistics
Locale Fire EMS Total
Centerburg Village 2 / 3.5 17 / 5 19 / 4.3
Hilliar Township 1 / 12 23 / 6.4 24 / 9.2
Liberty Township 1 / 15 9 / 10.8 10 / 12.9
Milford Township 0 / 0 10 / 8.3 10 / 8.3
South Bloomfield Township 6 / 12.3 10 / 9.7 16 / 11
Total 10 / 10.7 69 / 8 79 / 9.4
Other 0 / 0 5 / 10 5 / 10
Total Patients Transported – 61
Fire Runs / Type of Call
- False Alarm – 4
- Downed Power Lines – 3
- Natural Gas Leak – 2
- Vehicle Fire – 1
CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES
July 12, 2011
A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 12, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio. The following were in attendance:
Board Members Staff
Porter Welch, Chairman Diane Clippinger, Clerk
Patti Frazee Chief Joe Porter
Roger Hall John Thatcher, Knox County Prosecutor
Tim Eyster
Public
Lieutenant Dan Rott Lieutenant Jason Whipple
Lieutenant David Miller Jonette Curry, Knox County Auditor
The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:06 p.m.
Chairman Welch and the Board expressed their condolences to Mr. Beck and his family due to the recent loss of his father.
APPROVAL OF MINUTES
Mr. Eyster made a motion to approve the minutes from the June 14, 2011 meeting and Mrs. Frazee seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall and Mrs. Frazee. In the negative: none. Abstained: Chairman Welch. Absent: Mr. Beck.
Mr. Eyster made a motion to approve the minutes from the June 28, 2011 meeting and Mrs. Frazee seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck.
ACCOUNTS PAYABLE
Mrs. Frazee made a motion to approve the warrants presented and Mr. Eyster seconded the motion. In the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck.
Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.
OLD BUSINESS
- Levy – Mrs. Jonette Curry, Knox County Auditor, was present to assist the Board with completing the necessary paperwork for the District’s proposed levy. Mrs. Curry indicated a 7.90 mill levy would generate approximately $1,195,967. After discussion, Mrs. Frazee made a motion for the following resolution and Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck.
The Board approved and passed the following Resolution No. 07.01.11:
RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION
Rev. Code Sec. 5607.19, .191, .192, .194, .21, .26
The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 12th day of July 2011, at the office of the Centerburg Village Hall with the following members present:
Mrs. Patti Frazee Mr. Roger Hall
Mr. Porter Welch Mrs. Tim Eyster
Mrs. Frazee moved the adoption of the following Resolution:
WHEREAS, The amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio; therefore be it
RESOLVED, by the Central Ohio Joint Fire District for the purpose of providing and maintaining fire apparatus, appliances, buildings or sites therefore or sources of water supply and materials therefore, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of permanent, part-time, or volunteer firefighters or firefighting companies to operate the same, including the payment of the firefighter employers’ contribution required under section 742.34 of the Revised Code, or the purchase of ambulance equipment or the provision of ambulance, paramedic or other emergency medical services operated by a fire department or fire fighting company (5705.19[I]) at a rate not exceeding 7.90 mills for each one dollar of valuation, which amounts to seventy-nine cents ($0.79) for each one hundred dollars of valuation, an additional continuing tax levy, beginning tax year 2011. Upon the passing of this additional 7.90 mills continuing levy, the current 5.50 mills levy will be removed.
RESOLVED, That the question of levying additional taxes be submitted to the electors of said Central Ohio Joint Fire District at the General election to be held at the usual voting places within said Central Ohio Joint Fire District on the 8th day of November, 2011, and be it further
RESOLVED, That said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if majority of electors voting thereon vote in favor thereof; and be if further
RESOLVED, That the Clerk of this Board of Trustees of the Central Ohio Joint Fire District, be and he is hereby directed to certify a copy of this Resolution to the Board of Elections Knox County, Ohio, and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.
Mr. Eyster seconded the motion and the roll being called upon its adoption the vote resulted as follows:
Mrs. Frazee Yes Mr. Eyster Yes
Mr. Welch Yes Mr. Hall Yes
Adopted the 12th day of July, 2011.
REPORTS
Strategic Planning Committee – Nothing to present.
Personnel Committee – Nothing to present.
Chief Porter – See Chief Porter’s report.
- Volunteer Lieutenant S.O.G. – Chairman Welch felt this S.O.G. should be adopted on a conditional one year trial. Mrs. Frazee made a motion to adopt the Volunteer Lieutenant S.O.G., conditional on a one year trial basis, and Mr. Eyster seconded the motion. On roll call in the affirmative: Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall. In the negative: none. Absent: Mr. Beck.
- EMS Unit – Chief Porter requested the Board consider purchasing a new EMS unit. Burgess Ambulance currently has a demo EMS unit available at a cost of $133,138. The District has the ability to finance the unit through them at an interest rate of 4.26%. The Board requested Mrs. Clippinger contact First Knox National Bank to see what the interest rate would be to borrow $133,000 for five years. This issue was tabled.
EXECUTIVE SESSION
Mr. Eyster made a motion to adjourn to Executive Session at 7:40 p.m. to discuss the purchase of real estate. Chairman Welch seconded the motion. On roll call in the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck. The Board requested Prosecutor Thatcher and Chief Porter remain.
Mr. Eyster made a motion to adjourn out of Executive Session at 8:04 p.m. and Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck.
Chairman Welch made a motion to appoint Mrs. Frazee as the Board’s representative to discuss and negotiate the purchase of real estate for the District. Mr. Eyster seconded the motion. On roll call in the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck.
ADJOURNMENT
There being no further business to come before the Central Ohio Joint Fire District, at 8:05 p.m., Mrs. Frazee made a motion to adjourn until the next regular meeting on August 9, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Hall seconded the motion. On roll call in the affirmative: Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee. In the negative: none. Absent: Mr. Beck
COJFD
June 2011 Fire and EMS Statistics
Locale Fire EMS Total
Centerburg Village 5 22 27
Hilliar Township 3 21 24
Liberty Township 0 8 8
Milford Township 2 9 11
South Bloomfield Township 3 11 14
Total 13 71 84
Mutual Aid Given 1 3
Fire Nature:
False Alarm – 6
Dumpster Fire – 2
Power Lines Down – 2
Controlled Burn – 1
Gas Leak – 1
Building Fire – 1
Car Fire – 1
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