Central Ohio Joint Fire District

The Central Ohio Joint Fire District was formed March 16,2000. COJFD serves the Village of Centerburg, Hilliar Twp., Liberty Twp., Milford Twp., and through a contractual agreement, South Bloomfield Twp. in Morrow County.

COJFD covers an area of approximately 128 square miles, serving approximately 9000 residents.

The station is staffed 24 hours a day 7 days a week with a minimum of 1 Paramedic/Firefighter and 2 EMT/Firefighters resulting in a 7 minute average response from time of call until on scene.

COJFD is governed by a Fire Board consisting of a trustee from each township, a member of village council and a member at large from the community.

Central Ohio Joint Fire District proudly serves the "Heart of Ohio".

Anyone wishing to visit the fire station that may have special mobility needs, please contact our office prior to your visit. 740-625-5646

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 13, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, November 13, 2012 at the Central Ohio Joint Fire District Station House, located at 5138 Columbus Road, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Dave Beck, Chairman                                                                           Diane Clippinger, Clerk

Dale Pennington                                                                                    Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox County

George Blocker                                                                                Prosecutor   

Dale Landis

Public

Dave Grumney                                                                         Firefighter Ron Cunningham

Lt. Dave Miller                                                                         Firefighter Griffin Bandy

Firefighter Tisha Maharg                                                                    

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Beck at 7:00 p.m. 

PUBLIC

Mr. Dave Grumney had previously emailed the Board his concerns that there was not sufficient self-rescue training at the department.  Chief Porter indicated he had not received a copy of this email but noted the department does training and that there was a Rapid Intervention SOG in place.  The Board requested a copy of the self-rescue training record.

APPROVAL OF MINUTES

Mr. Pennington made a motion to approve the minutes from the regular meeting on October 16, 2012.  Mr. Blocker seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Clippinger made the following transfer of monies in order to pay the bills:

                            $1,900 from Natural Gas to Electric – electric for the rest of 2012

                          $   580 from Property Insurance to Dues/Fees – MED3000 Refund

Mr. Blocker made a motion to approve the warrants as presented and Mr. Pennington seconded the motion.  On roll call in the affirmative:  Mr. Landis, Mr. Hall, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none. 

Mrs. Clippinger indicated she had spoken with AEP Energy in regards to getting a lower KWH rate for the District’s electric usage.  The rate was reduced to $0.078 per KWH, which is $0.04 less than the current rate.  This rate is locked in for 24 months.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

The Board requested reports be moved to after Accounts Payable.

REPORTS

Strategic Planning Committee – The Committee had met on November 2nd and discussed a equipment replacement schedule.

Personnel Committee – The Board requested Chief Porter’s evaluation be completed as soon as possible.  Mrs. Clippinger will supply previous evaluations for their review too.

Audit Committee – Nothing to report.

Chief Porter – See Chief Porter’s report. To be discussed under New Business.

Prosecutor’s Office – Prosecutor Thatcher noted once a political sign is placed on a governmental property, any political sign may be placed on that property.  The governmental agency does not have the authorization to determine which signs can be placed there.

OLD BUSINESS

• Levy – The District’s levy had passed.  The Board thanked all those involved with the passage of the levy.
• Solar Panels – Prosecutor Thatcher indicated the Haberman’s lawyer had recommended they not sign the waiver.  The Solar Panels will not be installed.
• Personnel SOG – The Board reviewed the personnel SOG packet that Chief Porter had presented at the last meeting.  Changes were made, with Prosecutor Thatcher further reviewing several.

NEW BUSINESS

• Surplus List – Based on Chief Porter’s recommendation, Chairman Beck made a motion for the following in regards to the surplus list provided by Chief Porter:

All items on the list are deemed surplus.  All items, with the exception of the ambulance,

are valued at less than $2,500 each.  All radios listed are to be donated to any entity that

can use them.  The ambulance is to be advertised for sale for its highest value.  Chief

Porter has the authority to dispose of the other items as he deems appropriate. 

Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Landis, Mr. Hall,                          Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

• Christmas Dinner – Based on Chief Porter’s request, Chairman Beck made a motion to appropriate $750.00 from donations for the Christmas dinner.  Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Landis, Mr. Hall, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.
• Re-appropriation -  Based on Chief Porter’s request, Chairman Beck made a motion for the following re-appropriations:

All monies from Tax Collection fees to Repairs & Maintenance

All monies from Property Insurance to Repairs & Maintenance

Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Landis, Mr. Hall, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none. 

•  EMS Unit – Mr. Landis made a motion to proceed with the purchase of an EMS unit from Burgess Ambulance Sales, Inc. at a cost of $140,625.00.  Mrs. Clippinger is to contact First Knox National Bank to obtain a loan for 5 years at 3.25%.  Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Landis, Mr. Hall, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

Mr. Blocker inquired about the OIC covering any OT the District might have.  Chief Porter agreed to review this issue and report to the Board at the next meeting.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:43 p.m., Mr. Landis made a motion to adjourn until the next regular scheduled meeting on December 11, 2012,  unless called upon for urgent business. Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Landis, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 11, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, September 11, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Dave Beck, Chairman                                                                           Diane Clippinger, Clerk

Dale Pennington                                                                                    Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox County

George Blocker                                                                                Prosecutor   

Dale Landis

Public

Dave Grumney                                                                         Firefighter Tisha Maharg

Lt. David Miller                                                                                    Firefighter Tony Hulin

Firefighter Bandy Griffin                                                                      Firefighter Tim Belcher

Kaleb Haught                                                                                         Otis Bandy

Dave White

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Beck at 7:00 p.m.  A moment of silence was observed in remembrance of 9/11. 

The Board welcomed Mr. Dale Landis as the Liberty Township representative.

PUBLIC  

Firefighter Hulin indicated since the fire department vehicles were not in town, members of the community had questioned why.  Firefighter Hulin felt the rule the vehicles were not to be in town, unless on a run, was counter-productive.  Mr. Otis Bandy felt the firefighters should be allowed to drive department vehicles to town for lunch.

APPROVAL OF MINUTES

Mr. Hall made a motion to approve the minutes from the regular meeting on August 14, 2012.  Mr. Pennington seconded the motion.  In the affirmative:  Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.  Abstained:  Mr. Landis.

ACCOUNTS PAYABLE

Chairman Beck questioned the bill from Big Ketch.  Chief Porter indicated this was to upgrade the District’s computer system.  Mr. Blocker made a motion to approve the warrants presented and Mr. Pennington seconded the motion.  On roll call in the affirmative:  Mr. Hall, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.  Abstained:  Mr. Landis.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Levy – The Levy Committee is holding a fund raiser spaghetti dinner at the Centerburg Elementary School on September 28th from 5 p.m. to 7 p.m. The Districts’ firefighters were also doing several events in the community to help raise support for the levy.  Chief Porter had been contacted by the Mount Vernon News in regards to doing an article about the levy.  Centerburg Village and Hilliar Township had both passed a resolution supporting the levy.
• Solar Panels – Prosecutor Thatcher indicated his office was still waiting on a response from one of the parties involved.  He recommended each Board/party appoint a representative, set up a meeting and resolve the issues of concern.  The Central Ohio Joint Fire District appointed Chairman Beck to be their representative.
• Provident Policy – There was not an option to defer the payment for this coverage, so it had to be cancelled.
• EMS Billing – As of date, the District had received approximately $22,000 from soft billing.
• Audit Committee Appointment – Mr. Landis and Mr. Blocker agreed to be on the Audit Committee.
• Medical Insurance – Mrs. Clippinger indicated the District was required to give all employees a sixty day notice before any changes could be made to insurance.  Due to this requirement, the coverage change to Medical Mutual would not take effect until December 1, 2012.
• Citizen Academy – Tabled until after the November, 2012 election.

NEW BUSINESS

• 2013 Budget – Mrs. Clippinger presented the 2013 budget.  There was no acceptance of rates to approve, since the Board did not have a current tax levy.
• Liberty Township – Mr. Landis indicated he was aware the fire department did not have the support of Liberty Township, like it should.  Mr. Landis felt if the department made a presence in the Township, that more support could be generated. 
• Re-appropriation – Based on Chief Porter’s recommendation, Chairman Beck made a motion to re-appropriate $3,738 from other insurance to repairs & maintenance.  Mr. Pennington seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.
• Contingency Plan – The Board discussed the need for a contingency plan should the levy fail in November.  This would include how the District would handle the current debt, employees and equipment.

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Mr. Blocker and Mr. Pennington requested the District’s SOG be emailed to them.

Chief Porter – See Chief Porter’s report.

• Donation – Chairman Beck made a motion to accept the donation of eight coats and nine pants from the Hartford New England Fire Department and Mr. Pennington seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.  Chief Porter will send a thank you note to the Hartford Fire Department and to Mr. Gene Maharg for assisting with the donation.  Chief Porter had gone through the District’s gear and recommended the extra unserviceable gear be donated to a training institution.  Chairman Beck made a motion approving this and Mr. Hall seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.
• Trick or Treat Night - Chairman Beck made a motion to have one of the Departments’ vehicles at each end of town, to assist with slowing traffic for Trick or Treat.
• Complaint S.O.G. – The Board discussed whether there was a need for a complaint S.O.G in order to have a set procedure on how a complaint should be addressed.
• Board Interaction – Chief Porter felt it would be beneficial if there was more interaction between the Board and the employees of the District.  It was suggested that Board members sign up for a 24 hour shift, to experience what the employees of the District do.

Prosecutor’s Office – Nothing to additional to present.

EXECUTIVE SESSION

Mr. Blocker made a motion to adjourn to Executive Session at 8:35 p.m. to discuss the resignation of department personnel and Mr. Hall seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.

Chairman Beck made a motion to adjourn out of Executive Session at 8:45 p.m. and Mr. Landis seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.

Chairman Beck made a motion to accept the letter from Firefighter Calvin Messer as a letter of resignation and Mr. Pennington seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.

Chairman Beck made a motion to accept the resignation of Firefighter John Wells and Mr. Blocker seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.

Mr. Pennington made a motion to offer Mr. Kaleb Haught a conditional offer of employment, at $8.89 per hour and Mr. Blocker seconded the motion.  In the affirmative:  Mr. Landis, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.

Firefighter Joe McGuire has received his paramedic certification.

Chairman Beck made a recommendation that all meetings of the Central Ohio Joint Fire District be held at the District’s fire department and the rest of the Board agreed.  Mrs. Clippinger will advertise this change.

Mrs. Clippinger indicated she was unable to attend the October 9, 2012 meeting.  The Board agreed to re-schedule that meeting.  Mrs. Clippinger will contact Board members to find a convenient date for all.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:00 p.m., Mr. Hall made a motion to adjourn until the next regular scheduled meeting, to be determined,  unless called upon for urgent business. Chairman Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Landis, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 14, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 14, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Dave Beck, Vice- Chairman                                                               Diane Clippinger, Clerk

Dale Pennington                                                                                    Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox County

George Blocker                                                                                Prosecutor   

Patti Frazee

Public

Dave Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice-Chairman Beck at 7:00 p.m. 

PUBLIC  

Mr. Dave Grumney wanted to donate money to use towards promoting the upcoming levy.  The Board indicated he would need to give the money to Mr. Dave Humphrey, treasurer of the Levy Committee.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the budget hearing and the regular meeting on July 10, 2012.  Mr. Hall seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Vice-Chairman Beck.   In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Pennington seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mrs. Frazee, Vice-Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Levy – The Levy Committee has been meeting and Mr. Ed Mack has been appointed the Chairman. 
• Solar Panels – Prosecutor Thatcher had no additional information to report in regards to this issue.  He indicated Assistant Prosecutor Springer was handling this for the District.
• Provident Policy – The Board discussed whether to renew this policy or to wait until after the November election.  Vice-Chairman Beck made a motion to request that the payment be deferred until November 13, 2012.  At that time, the Board would decide whether to continue with the policy or to terminate the policy.  Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mrs. Frazee, Vice-Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.
• EMS Billing – The District had begun to receive monies from the EMS billing.  Mrs. Clippinger indicated she was still trying to figure out a way to audit the incoming monies.  Chief Porter noted all employees of the District would be required to complete HIPPA training.
• Chairman Appointment – Due to the resignation of Mr. Chip Welch and vacated chairman position, Mr. Pennington made a motion to appoint Mr. Beck to the position of Chairman and Mr. Blocker seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Mr. Beck.   In the negative:  none. 
• Vice-Chairman Appointment – Mrs. Frazee indicated she would be resigning her position on the Central Ohio Joint Fire District Board as of August 30, 2012, so would not be able to be appointed to any positions or committees.  Mrs. Frazee made a motion to appoint Mr. Blocker to the position of Vice-Chairman and Chairman Beck seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none. 
• Committee Appointments – Chairman Beck made a motion for the following committee appointments and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.

Strategic Planning – Chairman Beck and Mr. Blocker

Personnel Committee – Mr. Hall and Mr. Pennington

Audit Committee – Tabled until Liberty Township appoints a representative

NEW BUSINESS

• Medical Insurance – The District’s medical insurance policy was up for renewal.  Mrs. Clippinger had received several complaints in regards to the current coverage with Anthem.  Rinehart, Walters and Danner had provided a quote for insurance with Medical Mutual. The Medical Mutual premium was slightly less than the Anthem renewal.  Mr. Pennington made a motion to change insurance coverage to Medical Mutual and Mr. Hall seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none. 

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Resignation – Based on Chief Porter’s recommendation, Mrs. Frazee made a motion to accept the resignation of Firefighter Zachary Schaeffer as of August 24, 2012.  Mr. Blocker seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none.
• Appointment – Based on Chief Porter’s recommendation, Mrs. Frazee made a motion to present Mr. Richard Nethers a conditional offer of employment to the position of intermediate EMT, $9.57 per hour.  Chairman Beck seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Pennington and Chairman Beck.   In the negative:  none. 

Prosecutor’s Office – Nothing to additional to present.

The Board thanked Mrs. Frazee for being on the Central Ohio Joint Fire District Board.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:05 p.m., Mrs. Frazee made a motion to adjourn until the next regular scheduled meeting on September 11, 2012, at 7:00 p.m., unless called upon for urgent business. Chairman Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mrs. Frazee, Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 10, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 10, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Dave Beck, Vice- Chairman                                                               Diane Clippinger, Clerk

Dale Pennington                                                                                    Chief Joe Porter

Roger Hall                                                                                  Jennifer Springer, Assistant Knox County

George Blocker                                                                                Prosecutor   

Patti Frazee

Public

Dave Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice-Chairman Beck at 7:08 p.m. 

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the June 12, 2012 meeting and Vice-Chairman Beck seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall and Vice-Chairman Beck.   In the negative:  none.  Abstained:  Mr. Pennington

ACCOUNTS PAYABLE

The District received the renewal notice for the Provident accident and health insurance policy.  The renewal premium is $3,738 for the year.  The Board discussed whether or not to renew this policy.  Vice-Chairman Beck made a motion to table this issue until the August meeting and Mr. Pennington seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mrs. Frazee, Vice-Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

Mrs. Clippinger indicated she had re-appropriate $600 from 1000-220-599(other) to 1000-220-322(garbage and trash removal) in order to pay the garbage bill for the rest of the year.

Mrs. Frazee made a motion to approve the warrants presented and Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mrs. Frazee, Vice-Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Levy – All necessary paperwork for the levy had been filed at the Knox County Board of Elections. The Board discussed the organization of a Levy Committee and who would head this committee.  The Board felt the Levy Committee should meet every month and decided the first meeting will be July 31st at 7:00 p.m. 
• EMS Billing – Chief Porter indicated documentation was being submitted for EMS billing, but as of date no monies had been collected.
• Solar Panels – Assistant Knox County Prosecutor Springer had been attempting to contact Mrs. Laura Haberman, wife of Mr. Phil Haberman, in regards to the installation of the solar panels, but as of date had not been able to.  The Board needs the approval of Mr. Haberman before it can proceed with the installation of the panels.

NEW BUSINESS

• Well Pump – The well pump recently needed replaced.  The total cost to replace the pump was $4,443.00.  The District is responsible for half of this amount and Hilliar Township is responsible for the other half.

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Training Fire – Chief Porter indicated the training fire has been rescheduled to August 16, 2012 at 6:00 p.m.

Prosecutor’s Office – Nothing to additional to present.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:57 p.m., Mrs. Frazee  made a motion to adjourn until the next regular scheduled meeting on August 14, 2012 at 7:00 p.m., unless called upon for urgent business. Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mrs. Frazee, Vice-Chairman Beck, Mr. Blocker and Mr. Pennington.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 10, 2012

The 2013 Budget hearing of the Central Ohio Joint Fire District Board was held on Tuesday, July 10, 2012, at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Dave Beck, Vice-Chairman                                                                Diane Clippinger, Clerk

Patti Frazee                                                                                Chief Joe Porter

Roger Hall                                                                                  Jennifer Springer, Assistant Knox County

George Blocker                                                                          Prosecutor                       

Dale Pennington                                                                                       

Public

Dave Grumney

The 2013 Budget hearing of the Central Ohio Joint Fire District was called to order by Vice-Chairman Beck at 7:00 p.m.

Mrs. Clippinger indicated the 2013 budget would include no tax monies as revenue.  This is due to the fact the county auditor cannot certify them since no levy has passed as of date.  The Board also agreed there would be no increase to expenses on the budget.  Mrs. Frazee made a motion to approve the 2013 budget as presented and Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Mrs. Frazee, Mr. Pennington and Vice-Chairman Beck.  In the negative:  none.

ADJOURNMENT

Mrs. Frazee made a motion to adjourn the 2013 Budget hearing at 7:07 p.m. Mr. Pennington seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Mrs. Frazee, Mr. Pennington and Vice-Chairman Beck.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 12, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, June 12, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                             Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox County

George Blocker                                                                                Prosecutor   

Patti Frazee

Public

Dale Pennington

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m. 

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from the May 8, 2012 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Hall seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker, Mrs. Frazee and Chairman Welch.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Levy – Chief Porter had attended several meetings in the District expressing the need for this levy and the negative impact it will have on the District should it fail again.  Board members and Chief Porter had spoken to several individuals in the District, who had agreed to be on the Levy Committee.  It was agreed the Levy Committee will meet on June 26, 2012, at 7:00 p.m. to discuss how to approach the public in regards to the levy.  The meeting will be held at the Centerburg Village Hall.  The Board felt fact sheets to hand out would be very beneficial. 

Mrs. Frazee made a motion for the following resolution and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Mr. Blocker, Chairman Welch and Mr. Beck.  In the negative:  none. 

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

(R.C. 5705.19)

Resolution No. 6.01.12

A Resolution stating the intent of putting a 5.50 mills renewal levy on the November 6th, 2012 ballot for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 12th day of June, 2012 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee           Dave Beck         Roger Hall          Porter Welch      George Blocker

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, the District intend to place a 5.50 mills renewal levy on the November 6th, 2012 ballot, commencing tax year 2012, for five years, ending 2016. 

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District intend to place a 5.50 mills renewal levy on the November 6th, 2012 ballot, commencing tax year 2012, for five years, ending 2016.

Mr. Beck seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

              Patti Frazee                      aye         Porter Welch                    aye         George Blocker              aye        

              Dave Beck                       aye       Roger Hall                       aye

Mr. Beck made a motion for the following resolution and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Mr. Blocker, Chairman Welch and Mr. Beck.  In the negative:  none.

The Board approved and passed the following Resolution No. 6.02.12:

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Rev. Code Sec. 5607.19, .191, .192, .194, .21, .26

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 12th  day of June, 2012, at the office of the Centerburg Village Hall with the following members present:

                            Patti Frazee                      Roger Hall                        Dave Beck                      

                            Porter Welch                    George Blocker             

              Mr. Beck moved the adoption of the following Resolution:

              WHEREAS, The amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio; therefore be it

              RESOLVED, by the Central Ohio Joint Fire District for the purpose of providing and maintaining fire apparatus, appliances, buildings, or sites therefore, or sources of water supply and materials therefore, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of firefighting companies or permanent, part-time, or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the same, including the payment of any employer contributions required for such personnel under section 145.48 or 742.34 of the Revised Code, or the purchase of ambulance equipment, or the provision of ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company (5705.19[I]) at a rate not exceeding 5.50 mills for each one dollar of valuation, which amounts to Fifty-five cents ($0.55)  for each one hundred dollars of valuation, a 5.50 mills renewal levy, beginning tax year 2012, for a period of five (5) years (2012, 2013, 2014, 2015, 2016).

              RESOLVED, That the question of levying additional taxes be submitted to the electors of said Central Ohio Joint Fire District at the General election to be held at the usual voting places within said Central Ohio Joint Fire District on the 6th day of November, 2012, and be it further

              RESOLVED, That said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if majority of electors voting thereon vote in favor thereof; and be if further

              RESOLVED, That the Clerk of this Board of Trustees of the Central Ohio Joint Fire District, be and he is hereby directed to certify a copy of this Resolution to the Board of Elections Knox County, Ohio, and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

              Mrs. Frazee seconded the motion and the roll being called upon its adoption the vote resulted as follows:

              Mrs. Frazee        aye                       Mr. Blocker       aye                       Mr. Welch          aye                      

              Mr. Hall             aye                       Mr. Beck         aye

Adopted the 12th day of June, 2012.

• Heart of Ohio Association – The Association voted against paying for an extra duty crew for any of the festivals. 
• At-Large Position – The Board received one application from Mr. Dale Pennington for the At-Large Position.  Mr. Blocker made a motion to appoint Mr. Pennington to the At-Large position and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Beck, Mrs. Frazee, Chairman Welch and Mr. Blocker.  In the negative:  none.  The Board welcomed Mr. Pennington.

NEW BUSINESS

• 2013 Budget – The 2013 budget hearing will be July 10, 2012 at 7:00 p.m. with the regular meeting to follow.  There will be no increase to the budget.
• Minutes -   Mr. Beck made a motion for the minutes be made available to all Board members two weeks after the meeting.  Mr. Beck requested this so that Board members would be able to present these minutes at their respective meetings.  The other Board members indicated they submit a report at their respective meetings from the notes they take.  There was no second to the motion.

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Re-assignments – Mr. Blocker made a motion to re-assign Volunteer Firefighter Ben Harrod to full-time firefighter based on Chief Porter’s recommendation.  Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none.
• Employment – Mr. Hall made a motion to hire Zachary Schaeffer, at $10.13 per hour, contingent on a positive background check and Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none.  Mrs. Frazee made a motion to hire Levi Albrecht and Anthony Bilderback as volunteer firefighters, contingent on a positive background check and Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none.
• Transfers – Mr. Beck made a motion for the following transfers, as requested by Chief Porter, and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none.

$10,000  from 1000-760-720 (bldgs) to 1000-220-420-001 (EMS supplies)

$  5,000  from 1000-760-720 (bldgs) to 1000-220-599-000 (other expenses)

• Background Checks - Chief Porter requested the Board allow him to do all background checks in-house.  He felt this would save the District money.  Chief Porter had personally purchased a computer application to assist with the checks.  Chairman Welch disagreed with this being completed in-house do to the liability issues involved.  Mr. Blocker made a motion to reimburse Chief Porter the $90.00 application fee and for background checks to be completed in-house.  Mr. Beck seconded the motion.  Roll call in the affirmative:  Mr. Blocker and Mr. Beck.  In the negative:  Chairman Welch.  Abstained:  Mrs. Frazee and Mr. Hall.
• County’s Communication System – Chief Porter had attended the recent County Chief’s Association meeting.  In order to upgrade the county’s communication system, grants will be needed to help pay for the new system.  The County is asking all Districts to be a sponsor, at no cost to the districts.  The Districts would be responsible for assisting in applying for the grants.  The Board was in approval of this.

Prosecutor’s Office – Prosecutor Thatcher noted June 15 is Elder Abuse Day.  He indicated first responders are usually the first to witness elder abuse and should report it at that time.

The Board thanked Chairman Welch for serving on the Central Ohio Joint Fire District Board.

ADJOURNMENT

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 8, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, May 8, 2012 at the Centerburg Town Hall

  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                         Chief Joe Porter

Roger Hall                                                                                         Jennifer Springer, Assistant Knox

George Blocker                                                                                County Prosecutor   

Patti Frazee

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m. 

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the April 10, 2012 meeting and Mr. Blocker seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Blocker, Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Mr. Beck made a motion to approve the warrants presented and Mr. Blocker seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker, Mrs. Frazee and Chairman Welch.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Levy – The Board discussed the cost associated with putting the proposed levy on the August ballot.  The estimated cost to the District is now $12,000 instead of $6,000.  Mrs. Frazee made a motion for the following resolution (5.01.12) and Mr. Beck seconded the motion.  It was agreed by the Board to table this resolution.  Mr. Blocker made a motion to rescind resolution 4.01.12 (levy necessity) and 4.02.12 (levy intent) and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Mr. Blocker, Chairman Welch and Mr. Beck.  In the negative:  none.  Chairman Welch made a motion to move resolution 5.01.12 back to the table and Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Mr. Blocker, Chairman Welch and Mr. Beck.  In the negative:  none.  Roll call vote in the affirmative on resolution 5.01.12, Mrs. Frazee, Mr. Hall, Mr. Blocker, Chairman Welch and Mr. Beck.  In the negative:  none.

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

(R.C. 5705.19)

Resolution No. 5.01.12

A Resolution stating the necessity and purpose of a levy for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 8th day of May, 2012 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee           Dave Beck         Roger Hall          Porter Welch      George Blocker

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, it is necessary to place a levy on the November 6th, 2012 election.

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District shall place a levy on the November 6th, 2012 election.

Mr. Blocker seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

              Patti Frazee                      yes         Porter Welch                    yes         George Blocker              yes        

              Dave Beck                       yes      Roger Hall                         yes

• Fuel Tank – This was tabled and the Board agreed to remove the purchase of a fuel tank from the agenda until after the November election.
• Special Duty Fee – The Board discussed fees the District should charge for providing services for special events.  Mrs. Frazee made a motion that the District would charge $100 for an EMS unit, staffed with a medic and EMT.  The District would charge $120 for a fire truck, staffed by three firefighters.  Mr. Hall seconded the motion. Roll call in the affirmative:  Mr. Hall and Mrs. Frazee.  In the negative:  Mr. Blocker.  Abstained:  Mr. Beck and Chairman Welch.
• Audit – The District’s audit has been released.  There were no findings for recovery nor any citations issued.
• Solar Panels - Assistant Prosecutor Springer had reviewed the proposed contracts for the solar panels.  She indicated there was a potential problem with the radio frequencies between the tower and the panels.  This issue was being addressed.
• Levy Committee - The Board discussed the need for a levy committee and volunteers to promote the passage of the District’s levy. 
• Expenses -  In order to reduce expenses, the Board agreed there should be no equipment or gear purchases unless absolutely necessary.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Re-assignments – Mrs. Frazee made a motion to re-assign Firefighter Seth Coakley and Firefighter Kevin Hicks to volunteer status, based on their request and Chief Porter’s recommendation.  Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none.

Prosecutor’s Office – Assistant Prosecutor Springer indicated the EMS billing contract had been approved to form and returned to Chief Porter.

Chairman Welch indicated he will be resigning his At-Large position as of June 31, 2012, with the June meeting being his last.  After discussion, Mr. Blocker made a motion to advertise the At-Large position in the Mount Vernon News and the Centerburg Clipper, with all application due by June 11, 2012.  Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Mrs. Frazee and Mr. Beck.  In the negative:  none.  Abstained:  Chairman Welch.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:40 p.m., Mrs. Frazee  made a motion to adjourn until the next meeting on June 12th, 2012 at 7:00 p.m., unless called upon for urgent business. Mr. Hall seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker, Mrs. Frazee and Chairman Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 10, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, April 10, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                             Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox

George Blocker                                                                                County Prosecutor   

Patti Frazee

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m. 

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from March 13, 2012 meeting and Mr. Hall seconded the motion.  In the affirmative:  Mr. Blocker, Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:   Mrs. Frazee.

ACCOUNTS PAYABLE

Mr. Beck made a motion to approve the warrants presented and Mr. Blocker seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker, Mrs. Frazee and Chairman Welch.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Levy – Mrs. Clippinger indicated a 5.50 mill replacement levy would generate approximately $846,660 and a 5.50 mill renewal levy would generate approximately $790,900. The Board discussed whether the levy should be put on the special election in August or the general election in November.  They also discussed whether it should be a renewal levy or a replacement.  Mr. Blocker made a motion for the following resolution and Mr. Hall seconded the motion.  In roll call in the affirmative:  Mr. Hall, Mr. Blocker, Mr. Welch and Mrs. Frazee.  In the negative:  none.

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

(R.C. 5705.19)

Resolution No. 4.01.12

A Resolution stating the necessity and purpose of a levy for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 10th day of April, 2012 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee           Dave Beck         Roger Hall          Porter Welch      George Blocker

Mr. Blocker moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, it is necessary to place a levy on the August 7th, 2012 election.

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District shall place a levy on the August 7th, 2012 election.

Mr. Hall seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

              Patti Frazee                      yes         Porter Welch                    yes         George Blocker              yes        

              Dave Beck                       no       Roger Hall                         yes

Mr. Beck made a motion for a 5.50 mill replacement levy be put on the August 7th election.  There was no seconded to this motion.

Mr. Beck made a motion for the following resolution and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Blocker, Mr. Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none.

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

(R.C. 5705.19)

Resolution No. 4.02.12

A Resolution stating the necessity and purpose of a levy for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 10th day of April, 2012 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee           Dave Beck         Roger Hall          Porter Welch      George Blocker

Mr. Beck moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, it is necessary to place a 5.50 mill renewal levy on the August 7th, 2012 ballot, commencing tax year 2012, for five years, ending 2016. 

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District shall place a 5.50 mill renewal levy on the August 7th, 2012 ballot, commencing tax year 2012, for five years, ending 2016.

Mrs. Frazee seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

              Patti Frazee                      yes         Porter Welch                    yes         George Blocker              yes        

              Dave Beck                       yes       Roger Hall                        yes

• EMS Billing – Mr. Beck made a motion authorizing Chief Porter to sign the Med3000 contract, once it had been approved by the Prosecutor’s office.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mr. Beck and Mrs. Frazee.  In the negative:  none.  Prosecutor Thatcher recommended a SOG be prepared in regards to private information that is obtained from patients.
• Fuel Tank – This was tabled.
• Mail Box – The Board questioned the status of the District’s mail box.  Chief Porter indicated once the weather was better, the mail box would be installed.

NEW BUSINESS

1. Special Duty Compensation – The Board discussed the amount they should charge for special duty assignments.  Mr. Beck made a motion to table this until the May 8th meeting and Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mr. Beck and Mrs. Frazee.  In the negative:  none.
2. UAN Printer – Mrs. Clippinger indicated UAN had replaced her printer with a new all-in-one printer.  The Auditor of State’s office had donated the old printer to the District.
3. House Bill 66 – Mrs. Clippinger had received information in regards to House Bill 66.  This bill requires the District to provide information about the Ohio fraud-reporting system and the means of reporting fraud to all new employees.  Mrs. Frazee made a motion to implement this requirement and Mr. Beck seconded the motion. On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mr. Beck and Mrs. Frazee.  In the negative:  none.   The Board agreed all employees should be given a copy of this and sign an acknowledgment that they have received it.      

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Reporting Programs – Chief Porter requested the Board allow him to contract with Emergency Reporting for the District’s software reporting.  Chief Porter indicated air cards would not need to be purchased since the internet is available at the District and the hospitals.  There is a $1,049.00 one time set up fee and a monthly fee of $158.00.  Mrs. Frazee made a motion to approve this and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mr. Beck and Mrs. Frazee.  In the negative:  none.
• FEMA Grant – Mrs. Frazee made a motion to request an amended certificate and appropriations for $49,889.12 and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mr. Beck and Mrs. Frazee.  In the negative:  none.

Prosecutor’s Office – Prosecutor Thatcher indicated his office had set up a Facebook page.  This site is another means to the keep the public informed.

EXECUTIVE SESSION

Mrs. Frazee made a motion at 8:17 p.m. to adjourn to executive session to discuss the District’s audit and Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mr. Beck and Mrs. Frazee.  In the negative:  none.

Mrs. Frazee made a motion at 8:19 p.m. to adjourn out of executive session.  Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none. 

Mr. Beck made a motion to not have a post audit for the 2010/2011 audit and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch, Mrs. Frazee and Mr. Beck.  In the negative:  none. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:20 p.m., Mrs. Frazee  made a motion to adjourn until the next meeting on May 8th, 2012 at 7:00 p.m., unless called upon for urgent business. Chairman Welch seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker, Mrs. Frazee and Chairman Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 13, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 13, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                         Chief Joe Porter

Roger Hall                                                                                          John Thatcher, Knox

George Blocker                                                                                County Prosecutor   

Public

Mr. Bill Forby                                                                                        Mr. Dave Griffith

Volunteer Firefighter Mark McCann, Levy Committee

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m. 

PUBLIC PARTICIPATION

Mr. Dave Griffith inquired about the daily non-emergency driving of the Districts’ vehicles.  Mr. Griffith felt this excess driving caused additional expenses due to wear and tear and wasted fuel.  Chief Porter indicated it was the District’s standing maintenance policy that the Districts’ vehicles are ran five miles each day.  However, due to the District’s levy failing, this policy is to be discussed later in the meeting for ways to save the District money.

Mr. Bill Forby inquired about the District billing other fire districts when mutual aid was provided and had heard there was a letter in regards to this.  Chief Porter stated there was no such letter or policy, from him or the District.

ACCOUNTS PAYABLE

Mr. Beck made a motion to approve the warrants presented and Chairman Welch seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Insurance – After discussion, Mr. Beck made a motion to renew the District’s property/liability insurance with Rinehart-Walters-Danner.  Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.
• Levy – The Board discussed different millage options, since the levy had failed.  Mrs. Clippinger estimated the District’s current funds, should the levy not pass in the November election, would be gone at the end of September, 2013.  The Board discussed having a special election in August; however, the estimated cost of a special election would be between $6,000 and $8,000.  Mr. McCann had inquired around the community the reason for the no votes and came to the conclusion of lack of communication.   Mr. Beck made a motion to table to this issue until the April meeting and Mr. Blocker seconded the motion.  On roll call in the affirmative:  Mr.

Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee. The Board requested Mrs. Clippinger obtain estimated revenue generated on a 5.50 mill renewal levy and a 5.50 mill replacement levy.

• EMS Billing – After discussion, Mr. Beck made a motion to begin EMS soft billing with Med3000.  Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.
• Dry Hydrants – Nothing additional completed.  The Board agreed to remove this item from the agenda.
• Fuel Tank – The Board requested Chief Porter obtain estimates to have the concrete pad completed and to get the cost of all permits needed.
• Audit – Mrs. Clippinger indicated the District’s audit was near completion.  The estimated cost for the audit is $3000, which is almost half of the previous audit.
• Land Purchase – Mr. Beck made a motion to allow the option to purchase the vacant land on the corner of Columbus Road and Tucker Road expire.  Mr. Hall seconded the motion.   On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

NEW BUSINESS

1. EMS Unit – Chief Porter requested the Board consider purchasing a new EMS unit, due to the fact the District’s current EMS units are experiencing large maintenance expenses and excess down time.  The Board agreed with the current financial situation of the District, this purchase was not feasible
2. False Alarms – Mr. Beck inquired about the frequency of false alarms in the District and whether the property owner should be charged for these alarms.  The Board requested Chief Porter present a proposed cost schedule at the next meeting.
3. Expenses Reduction – Chief Porter presented the following to help reduce expenses for the District: 

• Fuel conservation by reducing non-emergency maintenance driving to one day a week instead of every day.
• Freeze on uniform purchases with exception of the purchase of two sets of turnout gear.

• Wage freeze.
• Elimination of special duty crews unless compensated.
• Sell all surplus items.
• Reduce training programs, including controlled training burn.

            After discussion, Mr. Beck made a motion to accept all of the reductions, with the exception of

            controlled training burn.  Mr. Blocker seconded the motion.  On roll call in the affirmative:

            Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.       

REPORTS

Strategic Planning Committee – Nothing to present

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

Prosecutor’s Office – Prosecutor Thatcher indicated in order to help alleviate additional financial hardship on the District, he will not be billing the District for his and/or his offices’ services.

APPROVAL OF MINUTES

Mr. Blocker made a motion to approve the minutes from February 14, 2012 meeting and Mr. Beck seconded the motion.  In the affirmative:  Mr. Blocker, Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

EXECUTIVE SESSION

Mr. Beck made a motion at 8:39 p.m. to adjourn to executive session to discuss personnel disciplinary action and Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Mr. Beck made a motion at 8:44 p.m. to adjourn out of executive session, with no action taken.  Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Mr. Beck made a motion to accept the resignation of Firefighter Patrick Hornsby and Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Blocker, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:45 p.m., Mr. Beck  made a motion to adjourn until the next meeting on April 10, 2012 at 7:00 p.m., unless called upon for urgent business. Chairman Welch seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

February 14, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, February 14, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                         Chief Joe Porter

Roger Hall                                                                                         John Thatcher, Knox

George Blocker                                                                                 County Prosecutor   

Public

Gary Walters, Rinehart-Walters-Danner Insurance

Jerry Corbin

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  Mr. George Blocker will be replacing Mr. Tim Eyster as the Milford Township representative. Chairman Welch and the Board welcomed Mr. Blocker to the Central Ohio Joint Fire District Board.

PUBLIC PARTICIPATION

Mr. Gary Walter, Rinehart-Walters-Danner Insurance, presented the District’s renewal property/liability insurance policy.  The policy renewal amount is $11,590.  Mr. Walters indicated there was an increase to the renewal, with a portion of the increase due to the purchase of the additional EMS unit.  The Board discussed increasing the coverage amounts and the additional cost.  The Board agreed to table the renewal so Board members would have a chance to review the proposed renewal.

Mr. Beck inquired about the status of the liability insurance premium the District received from Hilliar Township.  Mr. Walters indicated this had been resolved and that it was his company’s error.

Mr. Jerry Corbin presented information in regards to the installation of solar panels at the fire department.  The fire department and Hilliar Township would benefit from these panels.  Hilliar Township was currently reviewing several issues with the installation of the panels. 

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from the organizational meeting on January 10, 2012 and Mr. Hall seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:  Mr. Blocker.  Absent:  Mrs. Frazee.

Mr. Beck made a motion to approve the minutes from the regular meeting on January 10, 2012 and Chairman Welch seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:  Mr. Blocker.  Absent:  Mrs. Frazee.

ACCOUNTS PAYABLE

Mr. Beck inquired about the check made payable to Mrs. Clippinger in the amount of $21.00.  This was a reimbursement check for transferring the title of the EMS unit into the District’s name.  Mr. Beck inquired about the check made payable to Chief Porter in the amount of $66.37.  Chief Porter indicated this was a reimbursement check for a part that was needed to repair the District’s engine.  The District did not have an account at this particular company.  Mr. Beck made a motion to approve the warrants presented, with the exception for the payment to Rinehart-Walters-Danner Insurance and Mr. Hall seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• EMS Soft Billing – Tabled.
• Dry Hydrants – Nothing additional completed.
• Fuel Tank – Chief Porter indicated there would be additional expenses in the installation of the fuel tank.  The cost of these expenses would be approximately $16,000.  The Board agreed this should be tabled.
• Levy – Mr. Beck had obtained the break down of the votes from the November, 2011 election.  Chief Porter noted there were approximately ten campaign signs left and agreed to place the signs in strategic areas.  Chief Porter indicated he would put a follow-up letter, in support of the Board’s letter, in The Clipper.  He will email the Board the letter before he submits the letter to the paper.  Chairman Welch felt the District needs to reduce expenses where possible, should the levy not pass.

NEW BUSINESS

1.  Safer Grant - Chief Porter presented information on the Safer Grant, which assists with re-hiring employees that have been terminated due to an entities financial hardship.  The Board agreed not to have Chief Porter apply for this grant since no employees had been terminated for this reason.
2. District’s Audit – Due to the District prior audit’s having no findings for recovery, it is eligible for a partial audit.  The audit would not be as in depth and no financial statement would be prepared by the Auditor of State’s office.  There would also be less cost involved.  The Board agreed to this type of audit.

REPORTS

Strategic Planning Committee – Mr. Blocker agreed to replace Mr. Eyster on this committee.  There was nothing additional to present.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• EMS Training – The District is currently completing EMS and fire protection training through an on-line program.  This is being paid for with a grant.

Prosecutor’s Office – Prosecutor Thatcher noted the EMA director has been terminated.  The EMA Board is currently reviewing potential candidates for this position.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:05 p.m., Mr. Beck  made a motion to adjourn until the next meeting on March 13, 2012 at 7:00 p.m., unless called upon for urgent business. In the affirmative:  Mr. Hall, Mr. Beck, Mr. Blocker and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

February 2012

Fire and EMS Statistics

Locale                                                           Fire                                              EMS                                             Total

Centerburg Village                                   1 / 6                                              32 / 4.4                                        33 / 5.2

Hilliar Township                                        1 / 9                                              14 / 6.2                                        15 / 7.6

Liberty Township                                       1 / cx                                            7 / 10.7                                        8 / 10.7

Milford Township                                       1 / 14                                            3 / 11.3                                        4 / 12.7

South Bloomfield Township                      0 / 0                                              8 / 9.2                                           8 / 9.2

In                                                                    4 / 9.7                                           64 / 8.4                                        68 / 9.1

Out of District                                             6 / 12.6                                        1 / cx                                            7 / 12.6

*** Number of runs / average response time in minutes***

Fire Responses –

• Building Fire – 6
• False Alarm – 4

Hospital Transport to –

• Knox Community Hospital – 21
• Mt. Carmel St. Ann’s – 13
• Riverside Methodist Hospitals – 3
• Nationwide Children’s Hospital – 2
• Mt. Carmel East – 2
• Grady Memorial – 1
• Ohio State University – 1
• Grant Medical Center via MedFlight – 1

Chief J. Porter

March 9, 2012

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 10, 2012

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, January 10, 2012 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                          Chief Joe Porter

Roger Hall                                                                                          John Thatcher, Knox

Patti Frazee                                                                                        County Prosecutor   

Public

Dale Landis

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Dale Landis, Liberty Township Trustee, questioned the Board about several different issues.  Mr. Landis inquired about burn permits.  Chief Porter indicated the Ohio EPA handled burn permits and individuals would need to contact them with questions.  Mr. Landis questioned whether the District would be installing any dry hydrants in Liberty Township and were sites needed.  The Board indicated that dry hydrants are on the agenda for this meeting.  Mr. Landis asked whether the fire department needed to know if the Township was completing road maintenance.  Chief Porter noted this would be beneficial in alleviating any delay in response time, should there be an emergency.  Mr. Landis expressed safety concerns in regards to the vacated bible college in Bangs.  This building has been posted and is being watched for any additional issues. 

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from the December 13, 2011 meeting and Mr. Hall seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:  Mrs. Frazee.  Absent:  Mr. Eyster.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to not renew the District’s membership with the Knox County Chamber of Commerce, based on Chief Porter’s recommendation.  Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Beck, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Eyster.

Mrs. Frazee made a motion to approve the warrants presented and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Beck, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Eyster.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval. Also presented were the Districts’ financial statements for 2011.

OLD BUSINESS

• Mail box – The mail box at the fire department will be installed once weather permits.
• Lobby Telephone – The telephone in the lobby will be removed on January 11, 2012.
• Dry Hydrants – Liberty and Hilliar Townships had given the District money for the installation of dry hydrants, which as of date had not been completed.  Chief Porter indicated there were several factors involved with the installation of the dry hydrants, including the approval of the Knox County Water and Soil Conservation office.
• Fuel Tank – Chief Porter provided the Board several estimates for the installation of a fuel tank at the fire department.  Mr. Hall indicated Hilliar Township did not have an issue with this.  Mr. Beck made a motion to purchase the fuel tank from Stanwade Metal Products Inc, $5403.33, with an additional $2,000 for site preparations, coming from the building line item account.  Chairman Welch seconded the motion.   On roll call in the affirmative:  Mr. Beck, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Abstained:  Mr. Hall.  Absent:  Mr. Eyster. 

NEW BUSINESS

• Levy Support – Mr. Beck presented a letter to the Board, which he would like to put in The Clipper, supporting the District’s upcoming levy.  The letter addresses reasons for the District needing addition funds.  The Board reviewed the letter and supported Mr. Beck. 
• Solar Arrays - Solar arrays can possibly be installed at the fire station.  There would be no cost to  the District or Township, but could reduce the electric bill by 30%.  Chief Porter is meeting with an individual to discuss this option.
• Insurance – Mr. Hall presented the invoice for the Districts portion of Hilliar Township’s property/liability insurance.  The District has not had to reimburse Hilliar Township any liability premiums in the past.  Mrs. Clippinger agreed to contact Rinehart-Walters-Danner in regards to this issue and Ms. Julie Laughlin, Hilliar Township’s fiscal officer.

REPORTS

Strategic Planning Committee – Nothing additional to present.

Personnel Committee – A graduated salary pay scale, increased based on longevity, is being discussed.  There would be no final recommendation to the Board until after the March primary election.

Chief Porter – See Chief Porter’s report.

• Medic - Chief Porter indicated the medic was in the repair shop again and felt this vehicle could possibly fall under the “Lemon Law”.  Chief Porter was working with Prosecutor Thatcher on this issue.

Prosecutor’s Office – Nothing to present.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:50 p.m., Mr. Hall  made a motion to adjourn until the next meeting on February 14, 2012 at 7:00 p.m., unless called upon for urgent business. Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Hall, Mr. Beck, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Eyster.

COJFD

January 2012 Fire and EMS Statistics

Locale                                                                             Fire                            EMS                           Total

Centerburg Village                                                     2 / 6                            27 / 4                          29 / 5

Hilliar Township                                                          1 / 5                            12 / 5.1                      13 / 5.1

Liberty Township                                                        2 / 16.5                      10 / 8.7                      12 / 12.6

Milford Township                                                        0 / 0                            7 / 8.1                         7 / 8.1

South Bloomfield Township                                      3 / 15.6                      14 / 10.3                     17 / 13

IN                                                                                     8 / 10.8                      70 / 7.2                      78 / 9

OUT                                                                                 1 / 5                            2 / 23.5                      3 / 19.3

*** Number of runs / average response time***

Fires –

• Chimney Fire – 2
• False Alarm – 2
• Gas Leak – 1
• Structure Fire – 2
• Trash Fire – 2

Hospital Transport To –

• Knox Community Hospital – 34
• Mt. Carmel St. Ann’s – 8
• Nationwide Children’s – 4
• Riverside Methodist – 1
• Morrow County Hospital – 1

February 14, 2012

Chief’s Report

• New winter jackets have been purchased and distributed.
• Medic 428 (the 2004 ambulance) is in Loudenville getting the electrical system replaced. I hope to have it back by 2/17.
• U.S. Congressman Bob Gibbs’ office will be sending a letter of support for our arbitration with the FCC regarding the mobile repeater frequency.
• I am still working on the cost to install the fuel tank. It looks like it may be more costly than I thought for installation and permits. I hope to be able to have a better report for March on this.
• We have contracted with the Health and Safety Institute for online Fire and EMS training. Most of the cost is covered by a grant.
• Engine 421 (the new one) is out of service awaiting new front tires. The passenger side front has a broken belt. Should be good to go 2/13.
• I am attaching a brief overview of the US DHS SAFER Grant. If the board wishes me to pursue it, I will work on it next week. This is a federal Grant for staffing.

December 2011

Fire and EMS Stats

LOCALE                                                         FIRE                                             EMS                                      TOTAL

Centerburg Village                                             2 / 8.5                                          40 / 5.7                                       42 / 7.1

Hilliar Township                                                 0 / 0                                             13 / 7.1                                       13 / 7.1

Liberty Township                                               0 / 0                                             7 / 10.1                                       7 / 10.1

Milford Township                                               3 / 11                                           9 / 8.4                                         12 / 9.7

South Bloomfield Township                                1 / 13                                           11 / 13.3                                      12 / 12.2

IN TOTALS                                                    6 / 10.8                                       80 / 8.9                                       86 / 9.6

OUT OF DISTRICT                                       0 / 0                                             1 / 8                                             1 / 8                          

FIRES:

Building Fire – 2

False Alarm – 3

Trash Fire – 1

EMS PATIENT TRANSPORT TO:

Knox Community Hospital – 34

Mt. Carmel St. Ann’s – 15

Riverside Methodist Hospitals – 7

Nationwide Children’s Hospital – 2

Morrow County Hospital – 1

Grady Memorial Hospital - 1

2011 TOTALS:

FIRE – 101 / 10

EMS – 869 / 8.5

OVERALL – 970 / 8.3

PATIENTS TRANSPORTED – 603

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

December 13, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, December 13, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                         Chief Joe Porter

Tim Eyster                                                                                         Jennifer Springer, Assistant Knox

Roger Hall                                                                                        County Prosecutor   

Public

Lieutenant Dan Rott                                                                              Firefighter Jason Coreno

Volunteer Firefighter Kevin Suain

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from the November 9, 2011 meeting and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:  Mr. Hall.  Absent:  Mrs. Frazee.

Mr. Beck made a motion to approve the minutes from the November 22, 2011 meeting and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Beck, Mr. Hall and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

ACCOUNTS PAYABLE

Mr. Eyster made a motion to approve the following transfers and Mr. Beck seconded the motion:

              $1,200.00 from 1000-220-599-0006 (uniforms) to 1000-220-323-0000 (repair/maint)

              $   498.12 from 1000-220-314-0000 (tax collection) to 1000-220-313-0000 (UAN)

              $   180.18 from 1000-220-230-0000 (workers comp) to 1000-220-313-0000 (UAN)

              $   116.70 from 1000-220-420-0005 (office) to 1000-220-313-0000 (UAN)

              $   500.00 from 1000-220-323-0000 (repairs/maint) to 1000-220-420-0003 (bldg maint)

              $   350.00 from 1000-220-360-0005 (contract office) to 1000-220-420-0005 (office)

In the affirmative:  Mr. Eyster, Mr. Beck, Mr. Hall and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

Mr. Beck made a motion to approve the warrants presented and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Beck, Mr. Hall and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Land – Prosecutor Thatcher had requested the extension of time on the land purchase contract.  This was accepted by the seller and the additional $1,000.00 was paid.
• Levy – All necessary paperwork has been filed with the Knox County Board Elections for the District’s levy.  Chief Porter inquired how the Board wished to proceed with promoting the necessity of this levy.  The Board felt the Levy Committee should promote the levy the same as they previously had done.
• Lobby Telephone – Mr. Beck inquired about the status of the telephone in the lobby at the station.  Chief Porter indicated as of date he had not advertised the removal of the telephone, but would take care of this.  As per Prosecutor Thatcher, the removal of the telephone needed to be advertised thirty days in advance.
• EMS Soft Billing – Assistant Prosecutor Springer had approved the contract provided by MED3000.  The Board discussed the implementing of soft billing in the District.  Mr. Beck made a motion not to begin EMS soft billing until after the March 2012 election and Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Beck and Mr. Hall.  In the negative:  Mr. Eyster and Chairman Welch. Absent:  Mrs. Frazee.   The Board requested this issue remain on the agenda for January.

NEW BUSINESS

• Fuel Tank  – Chief Porter asked the Board to consider purchasing a fuel tank for the District.  The District would be able to purchase fuel off of state contract at a reduced price.  The Board requested Chief Porter obtain several quotes and inquire about any liability or additional insurance needs.
• Dry Hydrants – Mr. Beck inquired about the monies set aside for the installation of dry hydrants and the possibility of using those monies for something else.  Mrs. Clippinger indicated Hilliar and Liberty Township had given the District money for the installation of the dry hydrants.  Mr. Beck inquired about the amount each had given the District and when.  Mrs. Clippinger will get this information for the next meeting.
• 2012 Appropriations – Mrs. Clippinger presented the Board the 2012 appropriations for their approval.  Mrs. Clippinger indicated the $27,668.76, which had been used for a payment, had not been appropriated.  The Board discussed different options for this money and agreed to present each proposal at the January 2012 meeting.  Mr. Beck made a motion for the following resolution and Mr. Eyster seconded the motion:

Resolution 12.01.11

The Board of Trustees of   the Central Ohio Joint Fire District   in     Knox   County Ohio met  regular    session on the  13th   day of   December  , 20 11  , at the office of   Centerburg Village Hall   with the following members present:             

                                          Mr. Porter Welch           Mr. Tim Eyster

                                          Mr. Dave Beck              Mr. Roger Hall

 Mr. Beck moved the adoption of the following Resolution:

 BE IT RESOLVED by the Board of   Trustees  of  the Central Ohio Joint Fire District ,   Knox   County Ohio that to provide for the current expenses and other expenditures of said Board of  Trustees,  during the fiscal year, ending December 31, 20 12 , the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz: 

                                                                      SEE ATTACHED       

   Mr. Eyster      seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:

              Mr. Welch, yes   Mr. Eyster, yes   Mr. Beck, yes                  Mr. Hall, yes  

Adopted  December 13, 20 11 

                                                                                                   ________________________

                                                                                              Clerk

On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

• P.O. Box – Mrs. Clippinger asked the Board to close the post office box in Centerburg and start utilizing a mail box in front of the fire department.  Mr. Hall made a motion to close the post office box and to install a mail box.  Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

REPORTS

Strategic Planning Committee – Nothing additional to present.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Repeaters - Chief Porter indicated these had not been purchased as of date.  There were still some unresolved issues with the FCC.

Prosecutor’s Office – Nothing to present.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:30 p.m., Mr. Eyster  made a motion to adjourn until the organizational meeting on January 10, 2012 at 7:00 p.m., with the regular meeting immediately following.  The Board will meet before this, should there be urgent business. Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mr. Hall.  In the negative:  none.  Absent:  Mrs. Frazee. 

November 2011 Fire and EMS Statistics

Locale                                                            Fire                                              EMS                                             Total

Centerburg Village                                   3 / 6                                               32 / 4.7                                          34 / 5.4

Hilliar Township                                        1 / 10                                             17 / 7                                             18 / 8.5

Liberty Township                                        0 / 0                                               3 / 12                                             3 / 12

Milford Township                                       0 / 0                                               11 / 9                                             11 / 9

South Bloomfield Township                      0 / 0                                               7 / 9.7                                            7 / 9.7

In Service Area                                            4 / 8                                              69 / 8.5                                        73 / 8.3

Out of Service Area                                    0 / 0                                               7 / 11                                             7 / 11

*** Number of responses / average time from time of call until on scene***

Fire – Nature of Call

• Chimney Fire – 1
• Open Burn – 1
• False Alarm – 1
• Oven Fire – 1

EMS Transport To:

• Knox Community Hospital – 28
• Mt. Carmel St. Ann’s – 16
• OSU Main – 2
• Riverside Methodist Hospital – 3
• Nationwide Children’s Hospital – 1
• Morrow County Hospital – 1

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 9, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, November 9, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                             Chief Joe Porter

Tim Eyster                                                                                  John Thatcher, Knox County Prosecutor

Patti Frazee                                                                                             

Public

Lieutenant Dan Rott                                                                              Lieutenant David Miller

Firefighter Tim Belcher                                                            Volunteer Firefighter Mark McCann                                                              

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Levy Committee representative Mark McCann was present to discuss the failure of the District’s fire levy.  Mr. McCann commended the committee and firefighters for the effort they all put into promoting this levy.  The Board agreed and thanked all those involved. Mr. McCann and the Board discussed reasons for the levy failing.  The Levy Committee felt the Board should put the levy back on the ballet in March. 

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the October 11, 2011 meeting and Mr. Beck seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:  Mr. Eyster.  Absent:  Mr. Hall.

ACCOUNTS PAYABLE

Mr. Beck made a motion to approve the warrants presented and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Eyster, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Land – The vacant land the Board had a purchase contract on appraised at $22,000.  The Board discussed whether they should purchase the property or not since the levy had failed.  Mr. Beck made a motion to have Prosecutor Thatcher negotiate with the seller a three month extension, until March 31, 2012, with an addition $1,000 deposit.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster and Mrs. Frazee.  In the negative:  Chairman Welch.  Absent:  Mr. Hall.  Prosecutor Thatcher agreed to proceed with this request.
• Levy – After discussion, Mr. Beck made a motion to put a 5.50 mill replacement levy with a 2.40 mill increase, for five years, on the March ballet.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster and Mrs. Frazee.  In the negative:  Chairman Welch.  Absent:  Mr. Hall.

NEW BUSINESS

• 2012 Appropriations – Mrs. Frazee made a motion for no increase to the 2012 appropriations from 2011.  Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Had met on November 3 and discussed several issues.

Chief Porter – See Chief Porter’s report.

• Personnel - Chief Porter recommended the Board accept the resignations of Volunteer Firefighters Hugh Dick and Steve Dick.  Mr. Beck requested the Board discuss this issue in Executive Session, before any action be taken.
• Web Hosting – Chief Porter had moved the District’s web hosting to ECR.
• Lobby Telephone - Chief Porter requested the Board allow him to remove the telephone in the Fire Station’s lobby, since it was not used.  Prosecutor Thatcher recommend it be posted for 30 days before it is removed.  Mr. Beck made motion to post that the telephone in the lobby will be removed in 30 days and at that point the telephone will be removed.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.
• Christmas Dinner – Chief Porter noted the District’s Christmas dinner will be December 10, 2011.  Mrs. Frazee made a motion for Mrs. Clippinger to obtain an amended certificate and appropriation for $650.00 from donations, to purchase food and beverages for the dinner.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.
• Check Signing – In order to better process the Districts’ checks, Chief Porter and Mrs. Clippinger felt a set day for signing checks would be beneficial.  It was suggested the fourth Tuesday of each month, checks would be at the Central Ohio Joint Fire District fire station for Board members to sign.  The Board agreed to this policy.
• EMS Soft Billing - Chief Porter indicated the Board needed to set EMS billing rates before the necessary paperwork could be submitted to obtain a Medicare number.  Chief Porter recommended the Board use the rates the City of Mount Vernon currently uses.  Mrs. Frazee made a motion to use the following rates and Mr. Beck seconded the motion. 

BLS - $518.00                 ALS1 - $800.00            ALS2 - $1,010.00         Mileage - $14.36

On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.

Prosecutor’s Office – Prosecutor Thatcher felt it would be beneficial if each entity have an alternate Central Ohio Joint Fire Board member.  That way each entity should always be represented at a Board meeting.  Prosecutor Thatcher also noted that SB243 addressed mutual aid, which the District may need to make adjustments to their current agreements

The Board agreed to have a special meeting on November 22, 2011 at 7:00 p.m. to complete the necessary paperwork for the levy to be put on the March, 2012 ballot.

EXECUTIVE SESSION

Mr. Beck made a motion to adjourn to Executive Session at 8:25 p.m. to discuss the resignation of two employees.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.  The Board requested Prosecutor Thatcher, Chief Porter and Mrs. Clippinger remain. 

Mr. Beck made a motion to adjourn out of Executive Session at 8:30 p.m. and Mr. Eyster seconded the motion. On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall. 

Mrs. Frazee made a motion to accept the resignations of Volunteer Firefighters Hugh Dick and Stephen Dick.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:37 p.m., Mr. Beck  made a motion to adjourn until the special meeting on November 22, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Eyster, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall. 

October 2010

COJFD Fire and EMS Statistics

Total Number of Calls / Average Response Time in Minutes

Locale                                                                              Fire                                              EMS                                             Total

Centerburg Village                                                     5 / 5                                               25 / 4.6                                          30 / 4.8

Hilliar Township                                                          3 / 10                                             19 / 7.2                                          22 / 8.6

Liberty Township                                                         3 / 8.3                                            14 / 9.4                                          17 / 8.9

Milford Township                                                          1 / 14                                             9 / 8                                               10 / 11

South Bloomfield Township                                        3 / 11.3                                          13 / 10.7                                        16 / 11

Totals                                                                               15 / 9.7                                        80 / 8                                            95 / 8.9

Out of District                                                               0 / 0                                               4 / 20                                             4 / 20

Fire Nature of Call:

• Brush Fire – 2
• Cancelled enroute – 1
• Electrical Fire – 1
• False Alarm – 5
• Foreign Odor – 2
• Structure Fire – 2
• Trash Fire – 2

EMS Nature of Call:

• Abdominal Pain – 3                                                                     Heart Problems - 1
• Allergic Reaction – 3                                                                   Ill Person - 20
• Back Pain – 2                                                                             Injury - 5
• Bleeding – 1                                                                               Seizures - 2
• Breathing Problems – 14                                                                Stroke - 1
• Cardiac Arrest – 2                                                                        Unconscious - 2
• Car Crash - 9                                                                              Unknown - 2
• Chest Pain – 4
• Diabetic – 2
• Falls - 11

EMS Transport To:

• Knox Community Hospital – 32
• Mt. Carmel St. Ann’s – 12
• Riverside Methodist Hospitals – 4
• Morrow County Hospital – 4
• Grady Memorial Hospital – 2
• Mt. Carmel East – 1
• Nationwide Children’s Hospital – 1
• Licking Memorial Hospital – 1

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

October 11, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, October 11, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                             Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox County Prosecutor

Patti Frazee                                                                                             

Public

Lieutenant Dan Rott                                                                              Lieutenant David Miller                                                          

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Hall made a motion to approve the minutes from the September 13, 2011 meeting and Mr. Beck seconded the motion.  In the affirmative:  Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Abstained:  Mrs. Frazee.  Absent:  Mr. Eyster.

ACCOUNTS PAYABLE

Mr. Beck made a motion to approve the warrants presented and Chairman Welch seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Eyster.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

Mrs. Clippinger indicated she had to move $1380 from 1000-220-353-0000 (natural gas) to 1000-220-341-0000 (telephone).  Mrs. Clippinger indicated there was not enough money in the telephone line item account to go through the end of the year.  This shortage was due to the District paying the cable bill and 911 text charges, which has been resolved. Chief Porter had requested $1000 from 1000-220-430-000 (small tools & minor equipment) be moved to 1000-220-420-0001 (EMS supplies).  This shortage is due to the increase in EMS runs.

OLD BUSINESS

• Levy – The Levy Committee had been putting signs up around the District.  They had also attended Milford Township and Centerburg Village meetings.  They will be attending a Liberty Township and Hilliar Township meeting soon.  Centerburg Village Council, Milford Township Trustees and Hilliar Township Trustees indicated they endorse the levy.

NEW BUSINESS

• November Meeting – The Board agreed to change the November meeting to Wednesday, November 9th instead of Tuesday, November 8th.  This way the Board would have the election results for the meeting and be able to take the necessary actions, should the levy fail.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Open House – The District’s open house is October 15, 2011.
• Personnel - Mrs. Frazee made a motion for the following and Mr. Beck seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Eyster:
• Move Firefighter Ben Harrod from part-time status to volunteer status
• Hire Tom Callum, basic EMT, $8.89 per hour; Joseph McGuire, basic EMT, $8.89 per hour; Tony Hulin, volunteer firefighter status; Kevin Suain, volunteer firefighter status, conditional on a positive background check.

Prosecutor’s Office – Nothing to present.

EXECUTIVE SESSION

Mr. Beck made a motion to adjourn to Executive Session at 7:30 p.m. to discuss the purchase of real estate.  Mrs. Frazee seconded the motion.  Roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Eyster. The Board requested Prosecutor Thatcher, Chief Porter and Mrs. Clippinger remain. 

Mr. Hall made a motion to adjourn out of Executive Session at 7:47 p.m. and Mr. Beck seconded the motion. Roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Eyster.

Mr. Beck  made a motion for Mrs. Frazee to have an appraisal completed on the land located on the corner of SR 3 and Tucker Road, a maximum cost of $300.  Chairman Welch seconded the motion.  Roll call in the affirmative:  Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Eyster.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:54 p.m., Mr. Beck  made a motion to adjourn until the next regular meeting on November 9, 2011 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Eyster.

September 2011

COJFD

Fire and EMS Statistics

Total Number of Calls / Average Response time in minutes

Locale                                                            Fire                            EMS                           Total

Centerburg Village                                   1 / cx                           31 / 4.9                        32 / 4.9

Hilliar Township                                        1 / 8                             13 / 7.3                        14 / 7.7

Liberty Township                                       1 / 11                           12 / 8.2                        13 / 9.6

Milford Township                                       0 / 0                             12 / 8.6                        12 / 8.6

South Bloomfield Township                     1 / 12                           10 / 9.5                        11 / 10.8

In                                                                    4 / 10.3                      78 / 7.7                         82 / 9

Out                                                                 0 / 0                             2 / 8                             2 / 8

Fire Nature:

• Trash Fire – 1
• Wires Down – 1
• False Alarm – 2

EMS Nature:

• Falls - 14
• General Illness – 9
• Breathing Problems – 8
• Chest Pain – 6
• Traffic Accident – 6
• Traumatic Injury – 5
• Abdominal Pain – 5
• Diabetic – 4
• Lacerations / Bleeding – 4
• Stroke – 3
• Cardiac Arrest – 3
• Convulsions – 2
• Unconscious – 2
• Unknown / Person Down – 2
• Heart Problems – 2
• Back Pain -2
• Choking -1
• Headache -1
• Overdose -1

Hospital Patient Transported To:

• Knox Community Hospital – 33
• Mt. Carmel St. Ann’s – 14
• Riverside Methodist Hospitals – 2
• Nationwide Children’s Hospital – 1
• Mt. Carmel East – 1
• Grady Memorial -1
• OSU Main – 1
• Grant medical Center – 1

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 13, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, September 13, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                Staff

Porter Welch, Chairman                                                                    Diane Clippinger, Clerk

Dave Beck                                                                                        Chief Joe Porter

Roger Hall                                                                                        John Thatcher, Knox County Prosecutor

Tim Eyster                                                                                              

Public

Lieutenant Dan Rott                                                                           Lieutenant Jason Whipple                      

Lieutenant David Miller                                                                      Mark McCann

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Mark McCann discussed how the Levy Committee plans on promoting the District’s 7.90 mills levy, which will be on the November 8th ballot.  Mr. McCann indicated there would be information about the levy in the news media, they would be attending township meetings and going door to door with fact sheets.  The Levy Committee has filed all the necessary paperwork with the Knox County Board of Elections and is currently receiving monies from donations.

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from the August 9, 2011 meeting and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Mr. Beck and Chairman Welch.  In the negative:  none.  Absent:  Mrs. Frazee.

ACCOUNTS PAYABLE

Mr. Eyster made a motion to approve the warrants presented and Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Vacant Land – Mrs. Clippinger presented Board members with the land specifications and bore information for the land on SR 3/Tucker Road.  This information was obtained when the District was considering purchasing this property in 2006.

NEW BUSINESS

• Revenue Reduction – The Knox County Auditor informed the District there would be a reduction in revenue next year.  This would be due to the phasing out of personal property tax and utility deregulation.
• Levy – Mrs. Clippinger had received the proposed levy ballot from the Knox County Board of Elections.  There were several issues with the proposed ballot, with some being resolved.  The Board of Elections had indicated they were unable to put on the ballot that the current 5.50 mills levy would be removed once the 7.90 mills levy passed.  Prosecutor Thatcher agreed to accompany Mrs. Clippinger to the Knox County Board of Election’s office to review this issue.
• Acceptance of Rates – Mr. Beck made a motion for the following resolution and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Beck, Chairman Welch and Mr. Hall.  In the negative:  none.  Absent:  Mrs. Frazee

Resolution 09.01.2011

RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

(BOARD OF TRUSTEES)

Revised Code, Secs. 5705.34 – 5705.35

________________________________________

The Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 13th day of September, 2011 at the office of the Centerburg Village with the following members present:

              Mr. Dave Beck              Mr. Porter Welch                        Mr. Tim Eyster             Mr. Roger Hall                          

              Mr. Beck moved the adoption of the following Resolution: 

RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2012; and

WHEREAS, The Budget Commission of Knox County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it

             RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, that the amounts and rates as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said District the rate of each tax necessary to be levied within and without the ten mill limitation as follows;

SCHEDULE A

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION AND COUNTY AUDITOR’S ESTIMATED TAX RATES.

  FUND                                      AMOUNT                                 AMOUNT TO BE                  COUNTY AUDITOR'S

                                                    APPROVED BY                     DERIVED FROM                  ESTIMATE OF TAX

                                     BUDGET COM-                   LEVIES OUTSIDE                 RATE TO BE LEVIED

                                                    MISSION INSIDE                 10 M.LIMITATION             INSIDE      OUTSIDE

                                                                                                                                                            10 M.         10 M.

                                                                                                                                                            LIMIT        LIMIT

----------------------------------------------------------------------------------------------------------

Fire District                                                             $755,477.75                                     5.50

Bond Retirement                                                        35,422.25

_______________________________________________________________________

Totals                                                                    $790,900.00                                 5.50

SCHEDULE B

LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES.

                                     FUND                                                                                          Max. Rate               Co Auditor’s

                                                                                                                                              Authorized                 Est. of Yield of

                                                                                                                                                To be Levied             Levy

------------------------------------------------------------------------------------------------------------          

    FIRE -Levy authorized by voters on Nov. 4, 2008,             5.50                  $790,900.00

               not to exceed 3 years – (2009-2011)        

               (Replacement)

RESOLVED, That the Clerk of this Board be and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.                                                    

Mr. Eyster seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:

Mr. Dave Beck, yes             Mr. Porter Welch, yes               Mr. Roger Hall, yes            Mr. Tim Eyster, yes    

Adopted the 13th day of September, 2011.

Diane Clippinger

Clerk of the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Repeater Purchase – Chief Porter requested the Board purchase repeaters for each of the Districts’ vehicles.  Chief Porter felt these were a safety necessity for the employees of the District.  Chairman Welch made a motion to re-appropriate $16,000 from salaries for the purchase of the repeaters.  Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Prosecutor’s Office – Nothing to present.

EXECUTIVE SESSION

Based on Prosecutor Thatcher’s recommendation, Mr. Beck made a motion to adjourn to Executive Session at 7:53 p.m. to discuss the purchase of real estate.  Mr. Hall seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.  The Board requested Prosecutor Thatcher and Chief Porter remain. 

Mr. Beck made a motion to adjourn out of Executive Session at 8:20 p.m. and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Mr. Eyster  made a motion to designate Mr. Beck to act on behalf of the Board in the purchase of real estate and Mr. Hall seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Chief Porter indicated the Central Ohio Joint Fire District was a stop on the upcoming Heart of Ohio Tour on October 1st and 2nd.  The District’s open house is scheduled for October 15th and the District will be at the Centerburg Farming Festival.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:23 p.m., Mr. Hall  made a motion to adjourn until the next regular meeting on October 11, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 9, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 9, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Porter Welch, Chairman                                                                     Diane Clippinger, Clerk

Dave Beck                                                                                             Chief Joe Porter

Roger Hall                                                                                  John Thatcher, Knox County Prosecutor

Tim Eyster                                                                                               

Public

Leonard Lashmit                                                                                   Lieutenant Jason Whipple                        

Lieutenant David Miller                                                          

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Chairman Welch made a motion to approve the minutes from the 2012 Budget Hearing on July 12, 2011 and Mr. Hall seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall and Chairman Welch.  In the negative:  none.  Abstained:  Mr. Beck.  Absent:  Mrs. Frazee.

Mr. Eyster made a motion to approve the minutes from the July 12, 2011 meeting and Chairman Welch seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall and Chairman Welch.  In the negative:  none.  Abstained:  Mr. Beck.  Absent:  Mrs. Frazee.

ACCOUNTS PAYABLE

Chairman Welch made a motion to approve the warrants presented and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

•  Levy – Mrs. Clippinger indicated all necessary documentation for the levy has been filed with the Knox County Board of Elections.

REPORTS

Strategic Planning Committee – Chief Porter presented the Board a Strategic Plan recommendation, which included purchasing a new medic.  Chairman Welch felt the District should not purchase a medic until after the election in November, as did the rest of the Board.  After discussion, Mr. Beck made a motion to adopt Chief Porter’s plan, with the exception of the medic purchase.  The Board agreed to discuss the possible purchase of a medic after the November election.  Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Mr. Beck indicated a levy committee needed to be established.  Volunteer Firefighter Mark McCann had agreed to be part of the committee and was willing to contact potential members.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Resignation – Mr. Eyster made a motion to accept the resignation of Firefighter Johnathon Cannon and Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.
• EMS Billing – Chief Porter indicated the Medicare billing paperwork required an individual be appointed as the Authorized Official.  Mr. Hall made a motion to appoint Chief Porter as the Authorized Official and Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Prosecutor’s Office – Nothing to present.

EXECUTIVE SESSION

Chairman Welch made a motion to adjourn to Executive Session at 7:40 p.m. to discuss the purchase of real estate.  Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.  The Board requested Prosecutor Thatcher and Chief Porter remain.  They would ask Mr. Leonard Lashmit to join the session later.

Mr. Beck made a motion to adjourn out of Executive Session at 8:25 p.m. and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

Chairman Welch made the following motion and Mr. Beck seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mrs. Frazee.

              The Central Ohio Joint Fire District offers to purchase the property owned by Leonard Lashmit, located on the south east corner of Columbus Road and Tucker Road.  The offered purchase price is $24,500, with a $10,000 letter of donation. There would be a $1,000 non-refundable deposit, which would either be forfeited, should the Board decide not to purchase the property, or applied to the purchase price at closing.  The closing would take place no later than December 15, 2011and no sooner than November 9, 2011, unless mutually agreed to change by both parties.  This purchase is contingent on a title search and suitability of building for the Districts’ needs.

ADJOURNMENT

July 2011

Fire and EMS Statistics

Locale                                                                    Fire                        EMS                       Total

Centerburg Village                                            2 / 3.5                      17 / 5                       19 / 4.3

Hilliar Township                                                 1 / 12                       23 / 6.4                    24 / 9.2

Liberty Township                                               1 / 15                       9 / 10.8                    10 / 12.9

Milford Township                                                0 / 0                         10 / 8.3                    10 / 8.3

South Bloomfield Township                               6 / 12.3                    10 / 9.7                    16 / 11

Total                                                                      10 / 10.7                   69 / 8                      79 / 9.4

Other                                                                      0 / 0                         5 / 10                       5 / 10

Total Patients Transported – 61

Fire Runs / Type of Call

• False Alarm – 4
• Downed Power Lines – 3
• Natural Gas Leak – 2
• Vehicle Fire – 1

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 12, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 12, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Porter Welch, Chairman                                                  Diane Clippinger, Clerk

Patti Frazee                                                                  Chief Joe Porter

Roger Hall                                                                     John Thatcher, Knox County Prosecutor

Tim Eyster                                                                                           

Public

Lieutenant Dan Rott                                                                  Lieutenant Jason Whipple                    

Lieutenant David Miller                                                 Jonette Curry, Knox County Auditor

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:06 p.m.

Chairman Welch and the Board expressed their condolences to Mr. Beck and his family due to the recent loss of his father.

APPROVAL OF MINUTES

Mr. Eyster made a motion to approve the minutes from the June 14, 2011 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall and Mrs. Frazee.  In the negative:  none.  Abstained:  Chairman Welch.  Absent:  Mr. Beck.

Mr. Eyster made a motion to approve the minutes from the June 28, 2011 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Beck.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Eyster seconded the motion.  In the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Beck.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

•  Levy – Mrs. Jonette Curry, Knox County Auditor, was present to assist the Board with completing the necessary paperwork for the District’s proposed levy.  Mrs. Curry indicated a 7.90 mill levy would generate approximately $1,195,967. After discussion, Mrs. Frazee made a motion for the following resolution and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Beck.

The Board approved and passed the following Resolution No. 07.01.11:

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Rev. Code Sec. 5607.19, .191, .192, .194, .21, .26

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 12th day of July 2011, at the office of the Centerburg Village Hall with the following members present:

            Mrs. Patti Frazee                                              Mr. Roger Hall

            Mr. Porter Welch                                             Mrs. Tim Eyster

Mrs. Frazee moved the adoption of the following Resolution:

            WHEREAS, The amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio; therefore be it

            RESOLVED, by the Central Ohio Joint Fire District for the purpose of providing and maintaining fire apparatus, appliances, buildings or sites therefore or sources of water supply and materials therefore, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of permanent, part-time, or volunteer firefighters or  firefighting companies to operate the same, including the payment of the firefighter employers’ contribution required under section 742.34 of the Revised Code,  or the purchase of ambulance equipment or the provision of ambulance, paramedic or other emergency medical services operated by a fire department or fire fighting company (5705.19[I]) at a rate not exceeding 7.90 mills for each one dollar of valuation, which amounts to seventy-nine cents ($0.79)  for each one hundred dollars of valuation, an additional continuing tax levy, beginning tax year 2011.  Upon the passing of this additional 7.90 mills continuing levy, the current 5.50 mills levy will be removed.

            RESOLVED, That the question of levying additional taxes be submitted to the electors of said Central Ohio Joint Fire District at the General election to be held at the usual voting places within said Central Ohio Joint Fire District on the 8th day of November, 2011, and be it further

            RESOLVED, That said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if majority of electors voting thereon vote in favor thereof; and be if further

            RESOLVED, That the Clerk of this Board of Trustees of the Central Ohio Joint Fire District, be and he is hereby directed to certify a copy of this Resolution to the Board of Elections Knox County, Ohio, and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

            Mr. Eyster seconded the motion and the roll being called upon its adoption the vote resulted as follows:

            Mrs. Frazee                  Yes                              Mr. Eyster                    Yes

            Mr. Welch                    Yes                              Mr. Hall                       Yes

Adopted the 12th day of July, 2011.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Volunteer Lieutenant S.O.G. – Chairman Welch felt this S.O.G. should be adopted on a conditional one year trial.  Mrs. Frazee made a motion to adopt the Volunteer Lieutenant S.O.G., conditional on a one year trial basis, and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none.  Absent:  Mr. Beck.
• EMS Unit  – Chief Porter requested the Board consider purchasing a new EMS unit.  Burgess Ambulance currently has a demo EMS unit available at a cost of $133,138.  The District has the ability to finance the unit through them at an interest rate of 4.26%.  The Board requested Mrs. Clippinger contact First Knox National Bank to see what the interest rate would be to borrow $133,000 for five years.  This issue was tabled.

EXECUTIVE SESSION

Mr. Eyster made a motion to adjourn to Executive Session at 7:40 p.m. to discuss the purchase of real estate.  Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Beck.  The Board requested Prosecutor Thatcher and Chief Porter remain. 

Mr. Eyster made a motion to adjourn out of Executive Session at 8:04 p.m. and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Beck.

Chairman Welch made a motion to appoint Mrs. Frazee as the Board’s representative to discuss and negotiate the purchase of real estate for the District.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Beck. 

ADJOURNMENT

COJFD

June 2011 Fire and EMS Statistics

Locale                                                    Fire                        EMS                       Total

Centerburg Village                               5                              22                            27

Hilliar Township                                   3                              21                            24

Liberty Township                                0                              8                              8

Milford Township                                2                              9                              11

South Bloomfield Township              3                              11                            14

Total                                                    13                           71                           84

Mutual Aid Given                                1                              3               

Fire Nature:

False Alarm – 6

Dumpster Fire – 2

Power Lines Down – 2

Controlled Burn – 1

Gas Leak – 1

Building Fire – 1

Car Fire – 1