Central Ohio Joint Fire District

The Central Ohio Joint Fire District was formed March 16,2000. COJFD serves the Village of Centerburg, Hilliar Twp., Liberty Twp., Milford Twp., and through a contractual agreement, South Bloomfield Twp. in Morrow County.

COJFD covers an area of approximately 180 square miles, serving approximately 8000 residents.

The station is staffed 24 hours a day 7 days a week with a minimum of 1 Paramedic/Firefighter and 3 EMT/Firefighters resulting in a 7 minute average response from time of call until on scene.

COJFD is governed by a Fire Board consisting of a trustee from each township, a member of village council and a member at large from the community.

Central Ohio Joint Fire District proudly serves the "Heart of Ohio".

Anyone wishing to visit the fire station that may have special mobility needs, please contact our office prior to your visit. 740-625-5646

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 11, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 11, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                Jennifer Springer, Knox County

Diana Stockmaster                                                                      Assistant Prosecuting Attorney

Harold Cochran

Public

Lieutenant Tom Grewell                                                            Firefighter Steve Burger

Firefighter Jessie Rice                                                               Firefighter Doug Neighbarger

Firefighter Elizabeth Pfeifer                                                        Sylvia Gibson

Suzette Hall                                                                              Jodi Norton

Jon Joffe                                                                                   Chris Leis

Mike Leis                                                                                 Lisa Petry

Mary M Kinsman                                                                     Steve Brown

Sue Brown                                                                               Bertha Selby

Virgil Shipley

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

Ms. Lisa Petry, Grady Memorial Hospital, expressed heartfelt gratitude and thanked Mr. Steve Brown and Firefighter Doug Neighbarger for saving the life of Sylvia Gibson, RN.  Ms. Gibson is employed by Grady Memorial Hospital and was in a serious automobile accident on January 14, 2008.  Ms. Gibson indicated the actions of first responders Mr. Brown and Firefighter Neighbarger saved her life and thanked both.  Ms. Petry presented Mr. Brown and Firefighter Neighbarger with gifts and commended all member of the Central Ohio Joint Fire District who assisted with Ms. Gibson.  Chief Porter presented Mr. Brown and Firefighter Neighbarger both awards on behalf of the District. 

Chief Porter presented an award to Explorer Mike Leis.  On February 11, 2008, Explorer Leis performed CPR on an individual until a medic arrived, which assisted in saving the life of the individual.

On behalf of the Board, Chairman Welch thanked Mr. Brown, Firefighter Neighbarger and Explorer Leis for their life saving first responder actions.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the February 26, 2008 meeting and Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Clippinger noted the District’s annual property/liability insurance policy premium had increased $140.00, which was due to the new squad being added to the policy.  The Board agreed the policy should be renewed with Rinehart-Walters-Danner and Associates.  Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Septic System – The Board had received the final bill from Bank Sanitation.  Mrs. Clippinger gave Mr. Haberman a copy of the bill, so Hilliar Township could pay their portion.  Mr. Haberman noted the ditch would need maintenance once the weather permitted.
• Driveway Damage – Homer Volunteer Fire Department was submitting the damage to Mr. Welch’s driveway to their insurance company.  There would be no deductible.  Mr. Welch noted he had been contacted by their insurance company requesting pictures of the damage.

NEW BUSINESS

• Dry hydrants – Mrs. Clippinger noted the District had received the excess fire levy monies from Liberty Township.  These funds were to be used for the installation of dry hydrants in Liberty Township.  Firefighter Brent Spearman had been speaking to residents in the District in regards to the placement of potential dry hydrants.

REPORTS

Strategic Planning Committee – Due to the weather, the Strategic Planning Committee’s meeting was rescheduled to April 26, 2008. 

Personnel Committee – Mrs. Frazee had received a list of former employees and had conducted several exit interviews.  The Board agreed the information received from Mrs. Frazee should be discussed in Executive Session.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Stockmaster made a motion to accept the resignation of Firefighter Micah Dodd, based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Extractor/Dryer – Chief Porter presented information on an extractor and dryer for the District’s fire gear.  The District’s fire gear could be cleaned and dried in four hours compared to three or four days.  The machines would also dry fire hose.  Chairman Welch indicated his department did not have this unit, but would like to.  Chairman Welch also noted the price indicated, $10,000 for the pair, was competitive.   The District would need to have some wiring completed before the unit could be installed.   Mrs. Frazee made a motion to allow Chief Porter to purchase the extractor/dryer unit, for $10,000 and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to executive session at 7:40 p.m. to discuss the exit interviews she had completed.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of executive session at 8:12 p.m., with no action taken and Mrs. Stockmaster seconded the motion. On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Chief Porter presented an updated SOG in regards to no smoking in the Central Ohio Joint Fire District fire station.  Mr. Haberman made a motion to approve the revised SOG and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Mrs. Frazee asked Chief Porter about the calendar he was to submit to the Board at each meeting.  Chief Porter noted he had forgotten to include the calendar in the Board’s information.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:15 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on April 8th, 2008 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

February 26, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, February 26, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Diana Stockmaster                                                                       Prosecuting Attorney

Harold Cochran

Public

Lieutenant Tom Grewell                                                            Firefighter Brent Spearman

Firefighter Ryan Bareswilt                                                         Mark Weade

Elizabeth Pfeifer                                                                        Stephanie Pfeifer

Rob Devore                                                                             Jim Frazee

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

Based on the recommendation of Chief Porter, Mrs. Frazee made a motion to hire Rob Devore and Mark Weade, basic FF/EMT at $8.43 per hour, and Elizabeth Pfeifer, paramedic at $9.60 per hour.  Mr.  Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  The Board welcomed Firefighter Devore, Firefighter Weade and Firefighter Pfeifer after Chief Porter swore them in.

APPROVAL OF MINUTES

Prosecutor Thatcher indicated the date on the 2008 Organizational meeting should read January 9, 2008, instead of 2007. Mrs. Stockmaster made a motion to approve the minutes, as corrected, and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

Mr. Haberman made a motion to approve the minutes from the January 9th, 2008 regular meeting and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Septic System – It was noted the repairs to the septic system were almost complete.  Chief Porter noted Bank Sanitation was currently working on the wiring.  Mr. Haberman indicated the Hilliar Township Trustees felt since they own the building, they should make the decision on who completes repairs.  Prosecutor Thatcher recommended Hilliar Township compile a list of  pre-approved contractors to complete repairs to the Central Ohio Joint Fire District Fire Station.  This way the District would be able to use the list for emergency repairs.  Mr. Haberman also noted the Knox County Health Department indicated a small mound-type septic system would need to be installed within the next couple of years.  Chairman Welch questioned whether the Board could do anything now to fix the issue permanently.  Mr. Cochran suggested the Board and Township do nothing at this time and wait until summer to see if the current repairs fixed the back flow issue.  Prosecutor Thatcher recommended a building committee be established.  He felt there should be a representative from the District, the Township and Chief Porter.  Mr. Haberman noted he would discuss this with the other Trustees of Hilliar Township.
• South Bloomfield Contract – Chairman Welch and Chief Porter had met with the Trustees of South Bloomfield.  The South Bloomfield Trustees noted they were satisfied with the Central Ohio Joint Fire District service.  They were interested in what type of mileage the District would require in order to continue coverage.  The Trustees felt no additional mileage would pass,  but a renewal or possibly a replacement would.
• Anthem Health Insurance – Mrs. Clippinger indicated the Anthem Health Insurance

coverage had increased slightly do to another individual wanting health insurance coverage through the District.  The Anthem premium was still less than the Medical Mutual premium.

NEW BUSINESS

• Strategic Planning Vacancy – Chairman Welch had received an email from Firefighter Dave Grumney resigning his position on the Strategic Planning Committee.  The Board discussed the necessity of filling the vacated position.  The Board agreed it would be favorable to have an individual from the fire department on the committee.  Firefighter Brent Spearman agreed to be on the Strategic Planning Committee.
• Property Insurance Renewal – Mrs. Clippinger noted the District’s annual property and liability insurance policy would be up for renewal.  She noted she had just received the renewal policy in the mail.  Mr. Gary Walters from Rinehart, Walters and Danner was planning on attending the March meeting to discuss the policy.  The Board agreed if there was no change in the policy or premium, Mr. Walters would not need to attend.  Mrs. Clippinger noted she would review the policy and contact the Board before the March 11th meeting to see whether Mr. Walters would need to attend or not.
• Driveway Damage – Chairman Welch excused himself from this discussion.  Vice-Chairman Frazee indicated Chairman Welch’s concrete driveway was damaged when an engine backed upon it while responding to a neighboring fire.  Chief Porter indicated it was mutual aid responder Homer Volunteer Fire Department who backed upon Chairman Welch’s driveway.  Homer Volunteer Fire Department had been contacted and requested the bill be sent to them.  Chief Porter asked the Board to split the bill with Homer Volunteer Fire Department, since they were supplying mutual aid to the Central Ohio Joint Fire District.  The Board requested Chief Porter contact the District’s insurance company to see if this would be covered under the District’s policy.  Chief Porter will report his findings to the Board at the next meeting

REPORTS

Strategic Planning Committee – The Strategic Planning Committee will meet on March 1, 2008 at 9:00 a.m.

Personnel Committee – Mrs. Frazee suggested an exit interview be conducted for any personnel leaving the District.  The Board agreed.  Prosecutor Thatcher recommended the Personnel Committee conduct these interviews.  It was agreed former employees would be more comfortable speaking to the Personnel Committee instead of speaking in an open meeting.  The Personnel Committee requested Chief Porter compile a list of all employees who had left employment with the Central Ohio Joint Fire District since January 1, 2007.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Darrin O’Bruba and Firefighter Dave Grumney, based on Chief Porter’s recommendation.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Termination – Mr. Cochran made a motion to terminate Firefighter Richard Maxwell, based on Chief Porter’s recommendation and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Fish Fry – The Heart of Ohio USA Association have requested the use of the station for a fish fry to raise money for the annual Independence Day celebration.  Chief Porter noted the Association already had all necessary insurance coverage.  Prosecutor Thatcher noted he would send the Association a license agreement.
• Firefighter Joseph Herren – Chief Porter noted Firefighter Herren had recently completed paramedic training, passed his exam and received his paramedic card. 
• Truck Repairs  – Upon the completion of the annual inspections of  the Districts’ trucks, W.W. Detroit determined several were in need of repair.  The repairs varied from needing to be completed immediately to items which could wait.  Mrs. Frazee made a motion to have all repairs completed and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

EXECUTIVE SESSION

Based on Chief Porter’s request, Mr. Haberman made a motion to adjourn to executive session at 7:55 p.m. to discuss terms and conditions of the South Bloomfield contract.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

            Mr. Haberman made a motion to adjourn out of executive session at 8:30 p.m., with no action

taken and Mr. Cochran seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Firefighter Spearman invited the members of the Strategic Planning Committee to attend a fire engine presentation on March 14, 2008.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:31 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular meeting on March 11th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

December 12, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, December 12th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                Diane Clippinger, Clerk

Phil Haberman                                                             Jennifer Springer, Knox County

Patti Frazee                                                            Assistant Prosecuting Attorney

Harold Cochran                                                                       

Chip Welch

Public

Firefighter Dave Grumney                                                   Lt. Tom Grewell

Firefighter Brent Spearman                                          Firefighter Ryan Bareswilt

Firefighter Tim Belcher                                                  Jill Grumney

Diane Stockmaster

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the November 15, 2007 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman questioned a warrant made payable to The Village Photographer.  Chief Porter indicated it was the annual composite photo.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

NEW BUSINESS

• Christmas Dinner – Mrs. Frazee made a motion to purchase the meat for the annual Christmas dinner, out of donations, at a maximum of $300.00.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.
• Liberty Township Fire Fund – Mrs. Frazee indicated Liberty Township still had money in their fire fund, which the Township wanted to use to install dry-hydrants in Liberty Township.  It was noted the Township was suppose to give the District all monies generated from the fire levy, which has expired.  After discussing the issue with Assistant Prosecutor Springer, the Board agreed all monies in the Liberty Township fire levy fund should go the Central Ohio Joint Fire District.  The Board also agreed to appropriate these monies for the installation of dry-hydrants in Liberty Township.
• Centerburg Village Representation – Chairman Shaw introduced Diane Stockmaster, who would be replacing him on the Board as of January 1, 2008.  Chairman Shaw noted he was unable to be Mayor of Centerburg and be on the Board too.
• Firefighter Jason Coreno – The Board had received a letter from Firefighter Jason Coreno, which they agreed to discuss in Executive Session.

REPORTS

Strategic Planning Committee – The Strategic Planning Committee met on December 1, 2007.  They looked at finances and was the tentative opinion of the Committee to place the purchase of land on hold at the present time.  The Committee questioned whether the District would become the legal owner of the Central Ohio Joint Fire District Station once the bond was satisfied.  Mr. Haberman indicated per a deed restriction, the property could not be sold or given away.  Chairman Shaw questioned the legality of completing improvements to the station if the District did not own and/or would not own the station.  Assistant Prosecutor Springer recommended the Board obtain a formal opinion from the Prosecutor’s office before completing any further improvements.    Mr. Welch indicated the next Strategic Planning Committee meeting would be January 12, 2008.

Mr. Cochran made a motion for the Board to obtain an opinion from the Prosecutor’s office in regards to the above.  Mr. Cochran indicated the District currently has a life-time lease and feels it is the same as owning the property.  There was no second on the motion.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Welch made a motion to accept the resignation of Firefighter Nick Keener based on Chief Porter’s recommendation.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 
• Letter Submitted – Chief Porter indicated he had spoken with Firefighter Brent Spearman in regards to the letter he submitted to the Board on November 15, 2007. No action needed to be taken.
• Certification  – Firefighter Kristen Hunt and Firefighter Joshua Loney had both recently completed training and both have received their certifications.
• Christmas Dinner – Chief Porter reminded the Board the annual Christmas dinner was December 15, 2007 at 6:00 p.m.
• Pump Repair – Chief Porter submitted a quote of $3,800 to repair the pump on the tanker.  The pump was currently pumping at half of its intended capacity and would need repaired in the near future.

The Board received a thank you note from the firefighters who worked Thanksgiving Day, and their family members, for the turkeys the Board members supplied for their dinner.

Assistant Prosecutor Springer reminded the Board to review Board member term limits at their annual organizational meeting.

Mr. Haberman made a motion to have Triad rebuild the pump for the tanker, at a cost of $3,800 and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.

Mr. Haberman indicated the 911 tower in Liberty Township needs to be larger.  Representing the 911 Board, Mr. Haberman had addressed the Liberty Township Trustees in regards to this issue.  There was discussion of installing a larger tower at the Liberty Township House, but was determined it was not a large enough site.  Mr. Haberman noted the 911 Board has the funds to install the tower, just not a site to do so.  Replacement of the tower would greatly improve radio communications for the Central Ohio Joint Fire District and the Knox County Sheriff Department.  Mr. Haberman also indicated the 911 Board was researching the ability of purchasing radios and pagers for different Districts.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 7:40 p.m. to discuss a letter received from Firefighter Jason Coreno date December 4, 2007 and Mrs. Frazee seconded the motion.  Chairman Shaw requested the Board allow Mrs. Stockmaster to remain for the Executive Session.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Welch made a motion to adjourn out of Executive Session at 7:55 p.m., with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Chief Porter noted Lt. David Miller had received several unpleasant telephone calls.  These calls have been traced and are currently being reviewed.

The annual organizational meeting will be January 9th, 2008 at 6:30 p.m., with the regular meeting immediately following.

Mr. Haberman and the Board thanked Chairman Shaw for being a Board member of the Central Ohio Joint Fire District and wished him the best of luck.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mr. Haberman made a motion to adjourn the meeting until the annual organizational meeting on January 9, 2008 at 6:30 p.m., unless called upon for urgent business. Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 15, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, November 15th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

George Shaw, Chairman                                                         Diane Clippinger, Clerk

Phil Haberman                                                                        John Thatcher, Knox County

Patti Frazee                                                                             Prosecuting Attorney

Harold Cochran                                                                     

Chip Welch

Public

Firefighter Dave Grumney                                                      Lt. Jason Whipple

Firefighter Brent Spearman                                                    Firefighter Joshua Loney

Firefighter Mark Powell                                                          Becky Payne

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.   

APPROVAL OF MINUTES

Mr. Welch noted a correction on the second page, item number four from the minutes of October 10, 2007.  Mr. Welch was not present at the October 10, 2007 meeting.  Mr. Cochran noted he had seconded that motion.  Mr. Cochran made a motion to approve the minutes, as corrected, and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Abstained:  Mr. Welch.

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman made a motion to approve the warrants presented; Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

Chairman Shaw noted the District had received the $3,600.00 grant from Consolidated Electric and asked Lt. Whipple the status of the trailer.   Lt. Whipple indicated the District had purchased the trailer and were reviewing different options to best utilize the trailer.

CONTINUING BUSINESS

• Engine 421 – Lt. Whipple reported the shackles on Engine 421 had been repaired and the frame and tank were functionally sound.  Chairman Shaw thanked Mr. Haberman and Mr. Cochran for inspecting Engine 421 and giving the District other options besides replacement. 

NEW BUSINESS

• Firefighter Dennis Tino – Firefighter Tino had been injured recently.  Any donations would be greatly appreciated to assist Firefighter Tino and his family.  For record reasons, Prosecutor Thatcher recommended the Heart of Ohio Firefighters Association oversee the collecting and distributing of all donations.
• Muskingham Watershed Conservatory District – Prosecutor Thatcher recommended Hilliar Township Fiscal Officer Beth Shearrow check the classification of the Central Ohio Joint Fire District fire station with the Muskingham Watershed Conservatory District.  Prosecutor Thatcher noted the wrong classification could mean a higher assessment. Hilliar Township is responsible for this assessment since they are the property owner.
• Natural Gas Program – Mrs. Clippinger had received information from The E Group, a natural gas state purchasing program.  Prosecutor Thatcher indicated this was the same as purchasing any other item through the state purchasing program and felt the District should take advantage of the potential savings.  Mr. Welch made motion to allow Mrs. Clippinger enroll the Central Ohio Joint Fire District in this program and Mr. Haberman seconded the motion.  In the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.

REPORTS

Strategic Planning Committee – At the last Strategic Planning Committee meeting personnel, a new station and location and a forecast proposal were discussed.  The next meeting will be December 1, 2007 at 9:00 a.m.  Chairman Shaw felt this should be a Public meeting so all Board members could attend and the Board agreed.  Mrs. Clippinger noted she would advertise the meeting, to discuss Strategic Planning, on December 1, 2007 at 9:00 a.m. at the Central Ohio Joint Fire District fire station.

Personnel Committee – Personnel Committee had completed Chief Porter’s annual evaluation, which would be discussed further in Executive Session.  Firefighter Spearman submitted a letter for the Board’s review, to be discussed at the next meeting.

Chief Porter – (also see Chief Porter’s report) – presented by Lt. Whipple

• Christmas Dinner – The Central Ohio Joint Fire District Christmas dinner and awards ceremony will be December 15, 2007.  
• Resignation – Mr. Haberman made a motion to accept the email resignation of Firefighter Tim Carr as of November 5, 2007, based on Chief Porter’s recommendation.  Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 
• Promotion – Based on the completion of Firefighter Darin Peterman’s EMT training, Mr. Welch made a motion to promote him from volunteer status to part-time basic EMT, $8.11 per hour, effective November 14, 2007.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.
• Training Completion – Firefighter Kristen Hunt and Firefighter Joshua Loney have successfully completed paramedic training and should be receiving their certification in the near future. 

Mr. Welch and Mrs. Frazee approached the Board in regards to supplying the firefighters working Thanksgiving Day a meal or a portion of their meal.  The Board members agreed to individually contribute money to purchase turkeys for the firefighters working Thanksgiving Day.  Mr. Welch noted he would purchase the turkeys and deliver them to the fire station.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 7:50 p.m. to discuss land acquisition with Mrs. Becky Payne and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 8:10 p.m., with no action taken, and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Haberman made a motion to adjourn to Executive Session at 8:11 p.m. to discuss Chief Porter’s annual evaluation and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Welch made a motion to adjourn out of Executive Session at 8:36 p.m., with no action taken and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mrs. Frazee made a motion to purchase duffel bags, using the uniforms line item, for each firefighter at a maximum cost of $1,600.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Prosecutor Thatcher noted there will be a County Fire Investigator Team meeting on November 26, 2007. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:45 p.m., Mr. Welch made a motion to adjourn the meeting until the Strategic Planning Committee meeting on December 1, 2007 at 9:00 a.m. and the next regular scheduled meeting on December 12th, 2007, unless called upon for urgent business, and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

October 10, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, October 10th, 2007 at the Central Ohio Joint Fire District Fire Station, located at 5138 Columbus Road, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

George Shaw, Chairman                                                         Diane Clippinger, Clerk

Phil Haberman                                                                     Chief Joe Porter

Patti Frazee                                                                          John Thatcher, Knox County

Harold Cochran                                                                      Prosecuting Attorney

Public

Firefighter Dave Grumney                                                      Jill Grumney

Firefighter Brent Spearman                                                    Beth Kelty

Firefighter Doug Neighbarger                                                 Ryan Bareswilt

Firefighter Corey Schwartz                                                    Firefighter Joshua Loney                               

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:05 p.m.   Chairman Shaw indicated the reason for change of meeting location, which was posted on the door of the Centerburg Village Hall, was so the Board members could inspect Engine 421.  When Engine 421 was recently being repaired, it was noted there could be some possible maintenance issues with the frame. 

APPROVAL OF MINUTES

Mr. Haberman noted a correction on Resolution 09-01-2007.  The minutes should read “Mr. Haberman moved to adopt . . .” not “Mrs. Haberman . . .” Mr. Haberman made a motion to approve the minutes, as corrected, and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Vacant Land – To be discussed in Executive Session.

NEW BUSINESS

• Engine 421 – As noted earlier, Engine 421 had some maintenance issues with the frame. After inspection, it was noted even though there was some maintenance which needed completed, Engine 421 had a double frame and the Board felt it was repairable.  The Board also felt the shackles on Engine 421 needed repaired and possibly the holding tank.  The Board agreed Engine 421 should be taken to Triad in Columbus for an estimate of repairs before any other action was taken.  It was noted this was the District’s back-up engine.

REPORTS

Strategic Planning Committee – There was a meeting scheduled on October 20, 2007 at 9:00 a.m.  The meeting would be held at that Central Ohio Joint Fire District Fire Station.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Charmayne Cooley, based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 
• Surplus Items – Mr. Cochran made a motion to allow Chief Porter to dispose of the list of unneeded and surplus items, with a total value under $2,500 and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 
• Open House – Chief Porter noted the District was holding an open house on Saturday, October 13, 2007 from 10:00 a.m. to 2:00 p.m. 
• New Hire – Mrs. Frazee made a motion to hire Mr. Ryan Bareswilt to a part-time paramedic/firefighter position ($9.24 per hour) and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none.    The Board welcomed Firefighter Bareswilt to the District after Chief Porter swore him in.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 7:30 p.m. to discuss land acquisition and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to adjourn out of Executive Session at 7:45 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to adjourn to Executive Session at 7:46 p.m. to discuss personnel issues and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to adjourn out of Executive Session at 7:50 p.m. and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mr. Cochran made a motion to accept the resignation of Firefighter Joseph Krouse, effective October 22, 2007, and due to a disciplinary action, suspend Firefighter Krouse for two weeks (until October 22, 2007).  Mr. Haberman seconded the motion.   On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

Mrs. Clippinger had included in the Boards’ packets, a computer service agreement from Big Ketch.  The annual fee would be $2,560.00.  Chief Porter felt it would be beneficial for the District to have a company to maintain the District’s computers, after the recent computer issues.  The Board requested Chief Porter obtain another quote.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:05 p.m., Mr. Cochran made a motion to adjourn the meeting until the next regular scheduled meeting on November 14th, 2007, unless called upon for urgent business, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw and Mrs. Frazee.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 12th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, September 12th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                              Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                   Jennifer Springer, Knox County

Chip Welch                                                                     Assistant Prosecuting Attorney

Harold Cochran

Public

Firefighter Dave Grumney                                                         Donna Church

Firefighter Brent Spearman                                                       William Church

Brooks Church                                                             Stephen Burger

Chief Tom S. Stewart, Orange Township                                 

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on August 8, 2007 were presented for approval.  Chief Porter noted two corrections which needed to be made.  Under accounts payable, the cabinet was for the engine, not the medic and under Chief Porter reports #5, GFCI breakers were installed.  Mrs. Frazee made a motion to approve the minutes as corrected and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature. Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

PUBLIC

Chief Tom Stewart, Orange Township, spoke in regards to Dr. William Kramer, Kramer and Associates, and the forecast proposal Dr. Kramer prepared for his District.  Orange Township had Dr. Kramer prepare their forecast two years ago.  Chief Stewart indicated the Central Ohio Joint Fire District should be prepared to follow the forecast proposal which could mean a substantial financial obligation.  He noted Dr. Kramer would re-visit the District in a year, at no cost, to analyze the progress a district has made.  Chief Stewart indicated the fire chief of a district should be included in the process.  Orange Township had interviewed four different companies before deciding on Dr. Kramer, which they have been satisfied with.  The ISO rating of Orange Township has improved due to completing several suggestions from the forecast proposal.  Chairman Shaw noted Centerburg Village had hired Dr. Kramer to complete a disaster preparedness plan.  Chief Stewart indicated he would go through the process again, but noted the District should be prepared to follow the plan if investing the time and money.  The Board thanked Chief Stewart for his time.

CONTINUING BUSINESS

• Vacant Land – Chairman Shaw noted he had contacted a real estate agent.

NEW BUSINESS

• DVD Presentation –Chief Porter presented the DVD Pride and Ownership, which addressed fire/EMS services in today’s world.  Chief Porter stressed to the Board, the District consist of very dedicated personnel who work hard and well together.  Chief Porter indicated several employees of the District work on their time off, without compensation.  Chief Porter asked the Board members to contact him direct should they have any issues with the District, so he could personally address and resolve such issues.

CONTINUING BUSINESS

• Forecast Proposal – After discussion by the Board, Mr. Haberman made a motion to not hire Dr. Kramer to prepare a forecast proposal for the District and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.  Mr. Welch suggested the Board contact local fire chiefs to assist the Strategic Planning Committee prepare their own forecast for the District.  Chief Stewart noted he would like to be included.  Firefighter Grumney indicated the same.  Chief Porter will schedule a meeting with those who wished to be included, along with the Strategic Planning Committee

NEW BUSINESS

• Acceptance of Rates – Mr. Haberman made a motion for the following resolution and Mr. Cochran seconded the motion. On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Resolution 09-01-2007

RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

(BOARD OF TRUSTEES)

Revised Code, Secs. 5705.34 – 5705.35

________________________________________

            The Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, met in regular session on the 12th day of September, 2007 at the office of the Centerburg Village with the following members present:

 Mr. George Shaw                    Mr. Porter Welch                     Mr. Harold Cochran

             Mr. Phil Haberman                  Mrs. Patti Frazee

            Mrs. Haberman moved the adoption of the following Resolution: 

RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2008; and

WHEREAS, The Budget Commission of Knox County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it

RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio, that the amounts and rates as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said District the rate of each tax necessary to be levied within and without the ten mill limitation as follows;

SCHEDULE A

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION AND COUNTY AUDITOR’S ESTIMATED TAX RATES.

  FUND                                  AMOUNT                             AMOUNT TO BE                COUNTY AUDITOR'S

                                                APPROVED BY                    DERIVED FROM                  ESTIMATE OF TAX

                                BUDGET COM-                   LEVIES OUTSIDE                 RATE TO BE LEVIED

                                                MISSION INSIDE                10 M.LIMITATION             INSIDE      OUTSIDE

                                                                                                                                                10 M.         10 M.

                                                                                                                                                LIMIT        LIMIT

----------------------------------------------------------------------------------------------------------

Fire District                                                      $667,731.24                                 5.50

Bond Retirement                                                   27,668.76

_______________________________________________________________________

Totals                                                               $695,400.00                                5.50

SCHEDULE B

LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES.

                                     FUND                                                                                Max. Rate               Co Auditor’s

                                                                                                                                Authorized               Est. of Yield of

                                                                                                                                To be Levied            Levy

------------------------------------------------------------------------------------------------------------     

    FIRE -Levy authorized by voters on May 2, 2006,             5.50                  $695,400.00

               not to exceed 3 years – (2006-2008)        

               (Replacement)

RESOLVED, That the Clerk of this Board be and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.                                                     

Mr. Cochran seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:

Mrs. Patti Frazee, yes                           Mr. George Shaw, yes              Mr. Porter Welch, yes 

Mr. Harold Cochran, yes                      Mr. Phil Haberman, yes    

Adopted the 12th day of September, 2007.

Diane Clippinger

Clerk of the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio.

CERTIFICATION OF COPY

(Original on File)

The State of Ohio, Knox County, ss.,

            I, Diane Clippinger, Clerk of the Board of Trustees of Central Ohio Joint Fire District, in said County, and in whose custody the Files and Records of said Board are required by the laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from the original minutes now on file with said Board, that the foregoing has been compared by me with said original document, and that the same is a true and correct copy thereof.

WITNESS, my signature this 12th day of September, 2007.

            Diane Clippinger

            Clerk of the Board of Trustees of Central Ohio Joint Fire District, Knox County, Ohio.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Audit Committee – Nothing to present

Chief Porter – (also see Chief Porter’s report)

• FEMA Grant – The District was not awarded the FEMA grant, which would have assisted in the purchase of a new engine.
• S.O.G. Changes – Chief Porter presented several S.O.G. changes to the Board for their approval.  Mr. Haberman made a motion to approve the presented S.O.G.s and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• Termination – Mr. Welch made a motion to terminate Firefighter Frederick Farr, based on Chief Porter’s recommendation and Firefighter Farr’s not meeting the Districts’ requirements.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• New Hire – Mrs. Frazee made a motion to hire Mr. Stephen Burger to a volunteer position and Mr. Brooks Church to a part-time basic EMT position ($8.11 per hour) and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.   The Board welcomed Firefighter Burger and Firefighter Church to the District after Chief Porter swore them in.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 8:40 p.m. to discuss Chief Porter’s annual review and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Cochran made a motion to adjourn out of Executive Session at 9:40 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:41 p.m., Mr. Welch made a motion to adjourn the meeting until the next regular scheduled meeting on October 10th, 2007, unless called upon for urgent business, and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 8th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, August 8th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

George Shaw, Chairman                                         Diane Clippinger, Clerk

Phil Haberman                                                    Chief Joe Porter

Patti Frazee                                                       John Thatcher, KCPA

Chip Welch                                                                              

Harold Cochran

Public

Firefighter Dave Grumney                                             Lt. Tom Grewell

Lt. Jason Whipple                                                     Joan Ballitch

Elaine Ballitch            

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the special budget hearing meeting on July 11, 2007 were presented for approval.  Mr. Welch made a motion to approve the minutes and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

The minutes from the regular meeting on July 11, 2007 were presented for approval.  Mrs. Frazee made a motion to approve the minutes and Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Haberman questioned the warrant made out to Hall Sheet Metal.  Chief Porter noted it was for a cabinet for the engine.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

PUBLIC

Ms. Joan Ballitch and Ms. Elaine Ballitch, Heart of Ohio Pets and the Human Society of Morrow County, presented the District with small, medium and large animal oxygen masks, with an instructional DVD.  On behalf of the Board, Chairman Shaw thanked Ms. Ballitch and Ms. Ballitch for their generosity. 

CONTINUING BUSINESS

• Forecast Proposal – Mr. Stewart was still unable to attend the meeting, but had indicated he would be at the September meeting, if the Board was still interested.  The Board agreed to table this issue.
• Vacant Land – The property owners were not interested in selling the vacant land on the northwest corner of State Route 3 and Tucker Road.  Mrs. Frazee suggested the Board speak with the property owner of the vacant land on the southeast corner of State Route 3 and Tucker Road or research other areas.  Prosecutor Thatcher suggested Strategic Planning Committee obtain a map of Liberty Township to locate other suitable locations.  Mr. Welch noted the Board could also contact a real estate agent to locate a suitable site, on the Board’s behalf.  Chairman Shaw noted he would be willing to speak to an agent and the Board agreed.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Audit Committee – Nothing to present

Chief Porter –

• Conference – Chief Porter had attended the Ohio Fire Chief’s Conference.
• State Grant – The District had been awarded a $6,000.00 State EMS Grant, which Chief Porter indicated they would be using for training personnel on equipment.
• Fair Support – The District had supplied EMS/Fire support at the Knox County Fair and the Hartford Fair.
• Consolidated Electric Grant – Chief Porter was applying for a grant through Consolidated Electric to purchase an enclosed trailer, which would be used as an auxiliary unit. 
• General Maintenance – General maintenance was being completed at the fire station, which included painting the interior.  Chief Porter also noted GFCI circuit breakers were currently being installed in the bay area, which currently did not have any. 

EXECUTIVE SESSION

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:20 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular scheduled meeting on September 12th, 2007, unless called upon for urgent business, and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 11th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, July 11th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                              Diane Clippinger, Clerk

Phil Haberman                                           Chief Joe Porter

Patti Frazee                                              John Thatcher, Knox County

Chip Welch                                                Prosecuting Attorney

Harold Cochran

Public

Firefighter Dave Grumney                                

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 6:50 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on June 13, 2007 were presented for approval.  Mr. Haberman made a motion to approve the minutes and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CONTINUING BUSINESS

• Administrative Assistant Position – Personnel Committee had presented information in regards to a proposed part-time Administrative Assistant position at last month’s meeting, which the Board asked to be tabled.  The position would consist of a twenty hour work week at $9.00 per hour ($11,000 annually).  Mr. Cochran preferred the position be filled by a Fire/EMS certified individual and questioned the feasibility.  Chief Porter felt if the Board appointed an individual who was certified, runs would get priority over the duties which are outlined in the job description.  Mr. Welch noted the Personnel Committee had researched that option, but financially was not feasible at this time.  Mr. Haberman indicated he felt the District could not financially justify this position.  Mrs. Clippinger noted the 2008 Budget did include this position.  Mr. Welch noted the District could become more computerized, but indicated the cost would be substantial to upgrade but would be less time consuming in the future.  Mr. Welch indicated his District had recently obtained a computer system to assist with the inputting and updating of runs, but had only been using the system for about a month.  Firefighter Grumney noted the other District which he was employed by had a system similar to Mr. Welch’s, which they have been using for about five years.  Firefighter Grumney noted the other District was satisfied with the system and it was less time consuming.  Chairman Shaw noted there were several items in the job description he felt should be handled by the current personnel.  Chairman Shaw felt the District should be a priority to all employees and indicated Chief Porter and the lieutenants should work additional hours to complete any necessary work.   Chairman Shaw also indicated Chief Porter and the lieutenants should not work elsewhere or teach classes if they could not complete their current job requirements.  Chief Porter felt he should be able to do what he wants when not on duty and felt he could not dictate what the lieutenants do when they were off duty.  Mr. Haberman noted there were only forty eight runs in June, which averaged two runs or less a day.  Chief Porter noted the Administrative Assistant was not just going to enter runs.  The position was to help reduce paperwork so that the Chief and lieutenants would have more time to train personnel.  Mrs. Frazee made a motion to accept the Administrative Assistant position and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Welch and Mrs. Frazee.  In the negative:  Mr. Cochran, Mr. Haberman and Chairman Shaw.  The motion failed.
• Forecast Proposal – Chairman Shaw noted the Village of Centerburg had contracted with Dr. Kramer to compile a forecast proposal and disaster plan for the Village.  Tom Stewart had been invited to tonight’s meeting, but did not attend.  Prosecutor Thatcher suggested the Board speak with Dr. Kramer in regards to a reduce cost to the District, since the District is part of the Village.  A portion of the District’s proposal should be included in the Village.  The Board confirmed they would like to hear from Tom Stewart before any decision was made and agreed to table this issue.
• Vacant Land – Prosecutor Thatcher inquired about the status of the vacant land the Board had discussed purchasing in the past.  Prosecutor Thatcher noted the Board could adjourn to Executive Session to discuss real estate transactions, should they choose to do so. 

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 7:45 p.m. to discuss real estate transactions and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 8:00 p.m. and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Haberman made a motion to appoint Mrs. Frazee and Mr. Welch to contact the property owner with an agreement to purchase the vacant lot and bring the agreement back to the Board for approval.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Nothing to present.

Audit Committee – The Audit Committee had met and reviewed the 2006 Central Ohio Joint Fire District financial records.  No discrepancies were found by Mrs. Frazee or Mr. Welch.

Chief Porter – (see Chief’s attached report)

• Medic 427 – The medic had been hit by a deer.  The estimated cost of repair is $1,700.00.
• Termination – Per Chief Porter’s recommendation, Mrs. Frazee made a motion to terminate Mr. Zachary Justice, due to his failure to show for orientation.  Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch. 
• Resignation – Mr. Welch made a motion to accept the resignation of Firefighter Richard Dzik and Firefighter Kevin Huber.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• Promotion – Chief Porter requested the Board promote Volunteer Firefighter Tim Belcher to part-time status, once he receives his firefighter’s card.  Firefighter Belcher has finished his firefighter’s training and passed the test.  Mr. Welch made a motion to promote Firefighter Belcher to part-time status, at $8.11 per hour, once he has received is firefighter’s card.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• New Hire – Mr. Welch made a motion to hire Joseph Herren, based on Chief Porter’s recommendation, part-time status at $8.11 per hour.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 
• Commended – Chief Porter presented the Board with a picture and thank you he had received from a couple whose infant son was gravely ill.  The couple had stopped at the Central Ohio Joint Fire District Station on their way to Children’s Hospital.  The crew on duty transported the infant to Children’s Hospital, which helped save his life.  Mr. Haberman made a motion to commended Lt. David Miller, Firefighter Tony Hulin, Firefighter Pat Hornsby and Firefighter Kasey Holland on a superior job and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 8:20 p.m. to discuss personnel hiring and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 8:45 p.m., with no action taken, and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none. 

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:46 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular scheduled meeting on August 8, 2007, unless called upon for urgent business, and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 13th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, June 13th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                           Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Chip Welch                                                                                Prosecuting Attorney

Harold Cochran, late

Public

Firefighter Dave Grumney                     Jeanne Jones                Virginia Guth

Nicholas Jones                         Sarah Myers                 Tiana Kelly

Tawni Kelly                                          Sherrie Rott                  Bob Kelly

Dan Rott                                              Ken Rott                      Josh Ciotti

Lieutenant David Miller             Firefighter Jason Coreno                      

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on May 9, 2007 were presented for approval.  Mr. Haberman made a motion to approve the minutes and Mrs. Frazee seconded the motion.  In the affirmative:  Chairma