Central Ohio Joint Fire District

The Central Ohio Joint Fire District was formed March 16,2000. COJFD serves the Village of Centerburg, Hilliar Twp., Liberty Twp., Milford Twp., and through a contractual agreement, South Bloomfield Twp. in Morrow County.

COJFD covers an area of approximately 180 square miles, serving approximately 8000 residents.

The station is staffed 24 hours a day 7 days a week with a minimum of 1 Paramedic/Firefighter and 3 EMT/Firefighters resulting in a 7 minute average response from time of call until on scene.

COJFD is governed by a Fire Board consisting of a trustee from each township, a member of village council and a member at large from the community.

Central Ohio Joint Fire District proudly serves the "Heart of Ohio".

Anyone wishing to visit the fire station that may have special mobility needs, please contact our office prior to your visit. 740-625-5646

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 13, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, May 13, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              Jennifer Springer, Knox County

Harold Cochran                                                                           Assistant Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                         Firefighter Dennis Tino

Firefighter Mark Weade                                                           Firefighter Daniel Rott

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the April 9, 2008 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch and Mr. Haberman.  Abstained:  Mr. Cochran.  Absent:  Mrs. Stockmaster.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  Absent:  Mrs. Stockmaster.  In the negative:  none.   

CONTINUING BUSINESS

• Washer and dryer – Chief Porter indicated the washer and dryer were installed and operating.  All Central Ohio Joint Fire District turn out gear had been cleaned.
• Direct Deposit SOG – Mrs. Frazee made a motion approving the direct deposit SOG and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

NEW BUSINESS

• Sick-time SOG – Chief Porter presented the Board a sick-time SOG.  The SOG presented was provided by the Knox County Prosecutor, which was the same as the county uses.  The SOG which Chairman Welch currently uses was also presented to the Board.  Chairman Welch’s policy included a minimum number of hours required before an employee could donate time and a certain number of hours an employee could not drop below.  There was also a form required to be sign by the donating employee.  The Board requested Chief Porter modify the counties sick-time policy to include the above and present it to the Board in June.

• Mr. George Shaw – Mrs. Clippinger indicated Mr. Shaw, a former Central Ohio Joint Fire District Board member, had contacted her in regards to signing his own pay check, while on the Board.  Mrs. Clippinger had informed Mr. Shaw that he was able to sign his own check, as it required another Board member and the clerk to sign too.  Mr. Shaw had informed her there were individuals questioning this procedure and he was going to address it at the Village of Centerburg meeting.  The article in the Mount Vernon News the next day indicated the clerk had informed Mr. Shaw it was alright to “double-dip.”  Mr. Shaw had been receiving payments for attending the Central Ohio Joint Fire District Board meetings from the District as well as the Village of Centerburg.  Mrs. Clippinger wanted the Board to know she had not told Mr. Shaw this was alright to “double-dip”, as this was never discussed.  Mrs. Clippinger had spoken to the Knox County Prosecutor’s office in regards to this issue and they recommended it be addressed at the Board meeting.  The Board agreed that each Board member was responsible for being in compliance with the Ohio Revised Code and ethic guidelines in terms of receiving compensation for attending Central Ohio Joint Fire District Board meetings.
• Direct Deposit – Mr. Haberman made a motion to have all monies received from the Knox County Auditor direct deposited into the checking account of the Central Ohio Joint Fire District at First Knox National Bank.  Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.
• 2009 Budget – Mrs. Clippinger presented the 2009 Budget for the Board’s review.  The Budget needs to be accepted by July 20, 2008.  Mrs. Clippinger noted the District’s levy would expire in 2009.  Mrs. Clippinger also indicated if the District was to continue to grow, additional monies would need to be generated.  The Board discussed several levy options.  This was tabled
• Audit – Mrs. Clippinger had been contacted by the Auditor of State’s office.  The Central Ohio Joint Fire District’s 2006/2007 audit would begin in the near future.

Heart of Ohio Association – Chairman Welch inquired whether anyone had heard from the Heart of Ohio Association in regards to the estimated cost to provide police coverage during the Home Town Celebration.  Chairman Welch also questioned why the District assisted with this cost in the past.  It was noted the District assisted with this cost for traffic control in getting EMS and fire personnel through should the need be.  Mr. Haberman indicated Hilliar Township had declined to financially assist with this function.  The Board agreed to table this issue until The Heart of Ohio Association contacted them with an amount.

REPORTS

Strategic Planning Committee – The meeting scheduled for April had been cancelled.  Chairman Welch felt the District needs a forecast plan, but prior commitments of members of the Strategic Planning Committee were not allowing this to be completed.  Chairman Welch felt it would be beneficial for the Board to hire a company to prepare a plan.  Mrs. Frazee felt the District needs a five year plan in order go forward and grow.  Chairman Welch suggested Chief Porter explore other venders who could prepare a plan for the District, at a reasonable cost, and the Board agreed.  The Board asked Chief Porter to take care of this and report his findings at the next Board meeting.   

Personnel Committee – There was a meeting on April 18th, which included a discussion about a volunteer program and revising the current volunteer SOG.  Mrs. Frazee made a motion to approve the revised volunteer SOG presented by Chief Porter and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Chief Porter – (also see Chief Porter’s report)

• Fire Scene SOG – Mrs. Frazee made a motion to approve the revised Fire Scene SOG as presented by Chief Porter and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster. 
• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Michael Neely and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.
• Termination – Chief Porter asked the Board to terminate volunteer Firefighter Carolann Oliver due to not complying with requirements of a volunteer.  Mrs. Clippinger noted Firefighter Oliver had two pay checks which she had not cashed.  One check was from September, 2007 and the other from March 2008.  Mrs. Clippinger had contacted Firefighter Oliver in regards to this issue and Firefighter Oliver had informed her she had not had the time to get to her bank and local banks would charge her to cash the checks.  Mrs. Frazee noted any First Knox National Bank or Park National Bank would cash the checks, at no cost, since the Central Ohio Joint Fire District account is through First Knox National Bank.  Mrs. Clippinger indicated she would contact Firefighter Oliver in regards to this.  Mr. Cochran made a motion to terminate Firefighter Oliver and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.
• Paramedic Exam - Chief Porter noted Firefighter Daniel Rott and Firefighter Brooks Church had passed their paramedic exam.
• Coverage – Chief Porter noted the Central Ohio Joint Fire District would be assisting with providing coverage for the Mount Vernon Fire Department and the Fredericktown Fire Department so their personnel could attend the funeral services of Firefighter Don Wilson.

Prosecutor – Assistant Prosecutor Springer indicated she did need to address the Board in regards to a personnel issue, while in Executive Session.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 8:05 p.m. to discuss the South Bloomfield fire contract and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:20 p.m. with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Mrs. Frazee made a motion to adjourn to Executive Session at 8:21 p.m. to discuss personnel issues with Assistant Prosecutor Springer and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:24 p.m. with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:25 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on June 10th, 2008 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Mrs. Stockmaster.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, April 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              Jennifer Springer, Knox County

Diana Stockmaster                                                                      Assistant Prosecuting Attorney

Public

Lieutenant Tom Grewell                                                            Firefighter Brooks Church

Firefighter Brent Spearman                                                       Firefighter Doug Neighbarger

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

A representative from the Heart of Ohio Association addressed the Board in regards to assisting with the cost of having Sheriffs’ deputies at the Home Town Celebration in July.  In the past the District has shared the cost of deputies with the Village of Centerburg.  Last years total cost was $1,348.00.  The Board requested an estimated cost for police protection for this year, but agreed they would be willing to share the cost with the Village of Centerburg. 

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the March 11, 2008 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Haberman.  Absent:  Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Haberman.  Absent:  Mr. Cochran.  In the negative:  none.   

CONTINUING BUSINESS

• Driveway Damage – Mr. Welch indicated he had been contacted by the Homer Volunteer Fire Department’s insurance company and it was settled.
• Washer and dryer – Chief Porter indicated the check had been sent for the purchase of the washer and dryer.  Mr. Jim Casner had begun the necessary electrical work.

NEW BUSINESS

• Direct Deposit – Mrs. Clippinger asked the Board to implement an S.O.G. requiring all Central Ohio Joint Fire District employees to have their bi-weekly pay direct deposited.   Mrs. Clippinger indicated there were outstanding payroll warrants from September, 2007.  The Board agreed and Assistant Prosecutor Springer agreed to have the necessary document ready for the next meeting.
• Emergency Vehicle Parking – Mrs. Stockmaster had received a complaint in regards to Central Ohio Joint Fire District emergency vehicles being parked in a no parking zone by Pizza Burg, in the Village of Centerburg.  Chief Porter indicated he would address this issue.

REPORTS

Strategic Planning Committee – The Strategic Planning Committee’s meeting will be April 26, 2008. 

Personnel Committee – There is a meeting scheduled April 19, 2008, 9:00 a.m., at the Central Ohio Joint Fire District Station, with Chief Porter and the lieutenants. 

Chief Porter – (also see Chief Porter’s report)

• Grants – An EMS grant and FEMA grant had both been applied for. 
• Sexual Harassment Training – Chief Porter indicated employees of the Central Ohio Joint Fire District had completed a sexual harassment training course, presented by the Knox County Prosecutor’s Office.
• Trailer lettering – Chief Porter asked the Board to approve lettering of the trailer at a cost of $1,125.00.
• Solicitation - Chief Porter had been contacted by a resident in regards to a solicitation letter requesting donations to benefit the Firefighter’s Disability Fund.  Chief Porter had forwarded a copy of the letter to the Knox County Prosecutor’s office, which they are researching the issue.  Assistant Prosecutor Springer indicated there was nothing legally the Board could do, but to stress to the public to be cautious when receiving soliciting mail or telephone calls.

Prosecutor – Assistant Prosecutor Springer gave the Board an overview of the sexual harassment training, which had been presented to employees of the Central Ohio Joint Fire District.  The Board thanked Assistant Prosecutor Springer for her time.

Chief Porter indicated Firefighter Neighbarger and Firefighter Spearman had four sites chosen for the installation of dry hydrants.  They were currently waiting on the water and soil testing.

Mrs. Frazee made a motion to allow Chief Porter in have the trailer lettered and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.  Absent:  Mr. Cochran.

Chairman Welch expressed his and the Board’s condolences to Lt. Grewell for the recent loss of his father.

EXECUTIVE SESSION

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:40 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular meeting on May  14th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Haberman.  In the negative:  none.  Absent:  Mr. Cochran

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 11, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 11, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                Jennifer Springer, Knox County

Diana Stockmaster                                                                      Assistant Prosecuting Attorney

Harold Cochran

Public

Lieutenant Tom Grewell                                                            Firefighter Steve Burger

Firefighter Jessie Rice                                                               Firefighter Doug Neighbarger

Firefighter Elizabeth Pfeifer                                                        Sylvia Gibson

Suzette Hall                                                                              Jodi Norton

Jon Joffe                                                                                   Chris Leis

Mike Leis                                                                                 Lisa Petry

Mary M Kinsman                                                                     Steve Brown

Sue Brown                                                                               Bertha Selby

Virgil Shipley

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

Ms. Lisa Petry, Grady Memorial Hospital, expressed heartfelt gratitude and thanked Mr. Steve Brown and Firefighter Doug Neighbarger for saving the life of Sylvia Gibson, RN.  Ms. Gibson is employed by Grady Memorial Hospital and was in a serious automobile accident on January 14, 2008.  Ms. Gibson indicated the actions of first responders Mr. Brown and Firefighter Neighbarger saved her life and thanked both.  Ms. Petry presented Mr. Brown and Firefighter Neighbarger with gifts and commended all member of the Central Ohio Joint Fire District who assisted with Ms. Gibson.  Chief Porter presented Mr. Brown and Firefighter Neighbarger both awards on behalf of the District. 

Chief Porter presented an award to Explorer Mike Leis.  On February 11, 2008, Explorer Leis performed CPR on an individual until a medic arrived, which assisted in saving the life of the individual.

On behalf of the Board, Chairman Welch thanked Mr. Brown, Firefighter Neighbarger and Explorer Leis for their life saving first responder actions.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the February 26, 2008 meeting and Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Clippinger noted the District’s annual property/liability insurance policy premium had increased $140.00, which was due to the new squad being added to the policy.  The Board agreed the policy should be renewed with Rinehart-Walters-Danner and Associates.  Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Septic System – The Board had received the final bill from Bank Sanitation.  Mrs. Clippinger gave Mr. Haberman a copy of the bill, so Hilliar Township could pay their portion.  Mr. Haberman noted the ditch would need maintenance once the weather permitted.
• Driveway Damage – Homer Volunteer Fire Department was submitting the damage to Mr. Welch’s driveway to their insurance company.  There would be no deductible.  Mr. Welch noted he had been contacted by their insurance company requesting pictures of the damage.

NEW BUSINESS

• Dry hydrants – Mrs. Clippinger noted the District had received the excess fire levy monies from Liberty Township.  These funds were to be used for the installation of dry hydrants in Liberty Township.  Firefighter Brent Spearman had been speaking to residents in the District in regards to the placement of potential dry hydrants.

REPORTS

Strategic Planning Committee – Due to the weather, the Strategic Planning Committee’s meeting was rescheduled to April 26, 2008. 

Personnel Committee – Mrs. Frazee had received a list of former employees and had conducted several exit interviews.  The Board agreed the information received from Mrs. Frazee should be discussed in Executive Session.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Stockmaster made a motion to accept the resignation of Firefighter Micah Dodd, based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Extractor/Dryer – Chief Porter presented information on an extractor and dryer for the District’s fire gear.  The District’s fire gear could be cleaned and dried in four hours compared to three or four days.  The machines would also dry fire hose.  Chairman Welch indicated his department did not have this unit, but would like to.  Chairman Welch also noted the price indicated, $10,000 for the pair, was competitive.   The District would need to have some wiring completed before the unit could be installed.   Mrs. Frazee made a motion to allow Chief Porter to purchase the extractor/dryer unit, for $10,000 and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to executive session at 7:40 p.m. to discuss the exit interviews she had completed.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of executive session at 8:12 p.m., with no action taken and Mrs. Stockmaster seconded the motion. On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Chief Porter presented an updated SOG in regards to no smoking in the Central Ohio Joint Fire District fire station.  Mr. Haberman made a motion to approve the revised SOG and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Mrs. Frazee asked Chief Porter about the calendar he was to submit to the Board at each meeting.  Chief Porter noted he had forgotten to include the calendar in the Board’s information.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:15 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on April 8th, 2008 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

February 26, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, February 26, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Diana Stockmaster                                                                       Prosecuting Attorney

Harold Cochran

Public

Lieutenant Tom Grewell                                                            Firefighter Brent Spearman

Firefighter Ryan Bareswilt                                                         Mark Weade

Elizabeth Pfeifer                                                                        Stephanie Pfeifer

Rob Devore                                                                             Jim Frazee

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.  

PUBLIC PARTICIPATION

Based on the recommendation of Chief Porter, Mrs. Frazee made a motion to hire Rob Devore and Mark Weade, basic FF/EMT at $8.43 per hour, and Elizabeth Pfeifer, paramedic at $9.60 per hour.  Mr.  Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  The Board welcomed Firefighter Devore, Firefighter Weade and Firefighter Pfeifer after Chief Porter swore them in.

APPROVAL OF MINUTES

Prosecutor Thatcher indicated the date on the 2008 Organizational meeting should read January 9, 2008, instead of 2007. Mrs. Stockmaster made a motion to approve the minutes, as corrected, and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

Mr. Haberman made a motion to approve the minutes from the January 9th, 2008 regular meeting and Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

• Septic System – It was noted the repairs to the septic system were almost complete.  Chief Porter noted Bank Sanitation was currently working on the wiring.  Mr. Haberman indicated the Hilliar Township Trustees felt since they own the building, they should make the decision on who completes repairs.  Prosecutor Thatcher recommended Hilliar Township compile a list of  pre-approved contractors to complete repairs to the Central Ohio Joint Fire District Fire Station.  This way the District would be able to use the list for emergency repairs.  Mr. Haberman also noted the Knox County Health Department indicated a small mound-type septic system would need to be installed within the next couple of years.  Chairman Welch questioned whether the Board could do anything now to fix the issue permanently.  Mr. Cochran suggested the Board and Township do nothing at this time and wait until summer to see if the current repairs fixed the back flow issue.  Prosecutor Thatcher recommended a building committee be established.  He felt there should be a representative from the District, the Township and Chief Porter.  Mr. Haberman noted he would discuss this with the other Trustees of Hilliar Township.
• South Bloomfield Contract – Chairman Welch and Chief Porter had met with the Trustees of South Bloomfield.  The South Bloomfield Trustees noted they were satisfied with the Central Ohio Joint Fire District service.  They were interested in what type of mileage the District would require in order to continue coverage.  The Trustees felt no additional mileage would pass,  but a renewal or possibly a replacement would.
• Anthem Health Insurance – Mrs. Clippinger indicated the Anthem Health Insurance

coverage had increased slightly do to another individual wanting health insurance coverage through the District.  The Anthem premium was still less than the Medical Mutual premium.

NEW BUSINESS

• Strategic Planning Vacancy – Chairman Welch had received an email from Firefighter Dave Grumney resigning his position on the Strategic Planning Committee.  The Board discussed the necessity of filling the vacated position.  The Board agreed it would be favorable to have an individual from the fire department on the committee.  Firefighter Brent Spearman agreed to be on the Strategic Planning Committee.
• Property Insurance Renewal – Mrs. Clippinger noted the District’s annual property and liability insurance policy would be up for renewal.  She noted she had just received the renewal policy in the mail.  Mr. Gary Walters from Rinehart, Walters and Danner was planning on attending the March meeting to discuss the policy.  The Board agreed if there was no change in the policy or premium, Mr. Walters would not need to attend.  Mrs. Clippinger noted she would review the policy and contact the Board before the March 11th meeting to see whether Mr. Walters would need to attend or not.
• Driveway Damage – Chairman Welch excused himself from this discussion.  Vice-Chairman Frazee indicated Chairman Welch’s concrete driveway was damaged when an engine backed upon it while responding to a neighboring fire.  Chief Porter indicated it was mutual aid responder Homer Volunteer Fire Department who backed upon Chairman Welch’s driveway.  Homer Volunteer Fire Department had been contacted and requested the bill be sent to them.  Chief Porter asked the Board to split the bill with Homer Volunteer Fire Department, since they were supplying mutual aid to the Central Ohio Joint Fire District.  The Board requested Chief Porter contact the District’s insurance company to see if this would be covered under the District’s policy.  Chief Porter will report his findings to the Board at the next meeting

REPORTS

Strategic Planning Committee – The Strategic Planning Committee will meet on March 1, 2008 at 9:00 a.m.

Personnel Committee – Mrs. Frazee suggested an exit interview be conducted for any personnel leaving the District.  The Board agreed.  Prosecutor Thatcher recommended the Personnel Committee conduct these interviews.  It was agreed former employees would be more comfortable speaking to the Personnel Committee instead of speaking in an open meeting.  The Personnel Committee requested Chief Porter compile a list of all employees who had left employment with the Central Ohio Joint Fire District since January 1, 2007.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Darrin O’Bruba and Firefighter Dave Grumney, based on Chief Porter’s recommendation.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Termination – Mr. Cochran made a motion to terminate Firefighter Richard Maxwell, based on Chief Porter’s recommendation and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Fish Fry – The Heart of Ohio USA Association have requested the use of the station for a fish fry to raise money for the annual Independence Day celebration.  Chief Porter noted the Association already had all necessary insurance coverage.  Prosecutor Thatcher noted he would send the Association a license agreement.
• Firefighter Joseph Herren – Chief Porter noted Firefighter Herren had recently completed paramedic training, passed his exam and received his paramedic card. 
• Truck Repairs  – Upon the completion of the annual inspections of  the Districts’ trucks, W.W. Detroit determined several were in need of repair.  The repairs varied from needing to be completed immediately to items which could wait.  Mrs. Frazee made a motion to have all repairs completed and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

EXECUTIVE SESSION

Based on Chief Porter’s request, Mr. Haberman made a motion to adjourn to executive session at 7:55 p.m. to discuss terms and conditions of the South Bloomfield contract.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

            Mr. Haberman made a motion to adjourn out of executive session at 8:30 p.m., with no action

taken and Mr. Cochran seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

Firefighter Spearman invited the members of the Strategic Planning Committee to attend a fire engine presentation on March 14, 2008.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:31 p.m., Mrs. Frazee made a motion to adjourn the meeting until the next regular meeting on March 11th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, January 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Chip Welch, Chairman                                                            Diane Clippinger, Clerk

Phil Haberman                                                                        Chief Joe Porter

Patti Frazee                                                                             John Thatcher, Knox County

Diana Stockmaster                                                                      Prosecuting Attorney

Chip Welch

Public

Firefighter Dave Grumney                                                      Firefighter Stephen Burger

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:10 p.m.   

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the December 12, 2007 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman questioned a warrant made payable to Trophies Unlimited and whether this could be paid for with funds from the fire levy.  Prosecutor Thatcher indicated it was alright since it benefited the firefighters. Mrs. Frazee made a motion to approve the warrants presented; Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

PUBLIC PARTICIPATION

Firefighter Grumney questioned when the Central Ohio Joint Fire District minutes would be up-to-date on the website.  Chief Porter noted even though they had not been up-to-date, they were now. 

CONTINUING BUSINESS

NEW BUSINESS

• South Bloomfield Contract – Chief Porter noted the contract with South Bloomfield would expire in 2008.  He felt it would be beneficial to attend one of the South Bloomfields’ meetings to discuss this issue.  Chairman Welch indicated he would be willing to attend with Chief Porter and they agreed to attend the January 10, 2008 meeting.
• 2008 Annual Appropriations – Mrs. Frazee made a motion to approve the 2008 annual appropriations and Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Septic System – Chief Porter noted the District was experiencing a back-flow issue with the septic system, which is becoming a health issue for the fire station.  The lease between the Central Ohio Joint Fire District and Hilliar Township states but entities would be equally responsible for any maintenance expenses to the septic system.  The Board agreed to have Chief Porter obtain an estimate to have the septic system repaired and Mr. Haberman would address Hilliar Township in regards to this issue and obtaining an estimate.  Chief Porter and Mr. Haberman would report back the Fire Board in February.  The Board requested Chief Porter watch the holding tanks weekly and should an issue arise to address it at that time.
• Public Records – Based on the recommendation of Prosecutor Thatcher, Mrs. Frazee made a motion to designate Mrs. Clippinger, Clerk, to attend all public records training on behalf of the Central Ohio Joint Fire District Board and to adopt the following Public Records Policy:

PUBLIC RECORDS POLICY

Resolution 01-03-2008

The Central Ohio Joint Fire District Board, in Knox County, Ohio met in regular session on the 9th day of January, 2008 at the office of Centerburg Village Hall with the following members present:

                                    Phil Haberman                                    Diane Stockmaster

                                    Harold Cochran                                  Porter Welch

                                    Patti Frazee

            Mrs. Frazee  moved the adoption of the following resolution:

            Be it resolved by the Board of the Central Ohio Joint Fire District, Knox County, Ohio, the Central Ohio Joint Fire District Board will adhere to the following Public Record’s Policy as recommended by Knox County Prosecutor John Thatcher:

Introduction:

It is the policy of this office that openness leads to a better informed citizenry,

which leads to better government and better public policy. It is the policy of this office to strictly adhere to the state’s Public Records Act. All exemptions to openness are to be construed in their narrowest sense and any denial of public records in response to a valid request must be accompanied by an explanation, including legal authority, as outlined in the Ohio Revised Code.  If the request is in writing, the explanation must also be in writing.

Section 1.        Public records

This office, in accordance with the Ohio Revised Code, defines records as including the following: Any document – paper, electronic (including, but not limited to, e-mail), or other format – that is created or received by, or comes under the jurisdiction of a public office that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the office.  All records of this office are public unless they are specifically exempt from disclosure under the Ohio Revised Code.

It is the policy of this office that, as required by Ohio law, records will be organized and maintained so that they are readily available for inspection or copying. Record retention schedules are to be updated regularly and posted prominently.

Public records are to be available for inspection during regular business hours, with the exception of published holidays. Public records must be made available for inspection promptly. Copies of public records must be made available within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.

Section 2.        Record requests

 If a requester makes an ambiguous or overly broad request or has difficulty in making a request for copies or inspection of public records such that this public office cannot reasonably identify what public records are being requested, this public office may deny the request, but must provide the requester with an opportunity to revise the request by informing the requester of the manner in which records are maintained by the public office and accessed in the ordinary course of this public office’s duties.

Unless specifically required or authorized by state or federal law or in accordance with the Public Records Law, no public office may limit or condition the availability of public records by requiring disclosure of the requester’s identity or the intended use of the public record. However, this public office may ask a requester to make the request in writing, to ask for the requester’s identity, and to inquire about the intended use of the information requested, but only after disclosing to the requester that a written request is not mandatory and that the requester may decline to reveal the requester’s identity or the intended use.

If a request for public records is ultimately denied, in part or in whole, this public office must provide the requester with an explanation, including legal authority, setting forth why the request was denied. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.

Section 3.        Costs for Public Records

Those seeking public records will be charged only the actual cost of making copies. The charge for paper copies is 5 cents per page. The charge for downloaded computer files to a compact disc is $1 per disc. There is no charge for documents e-mailed. Requesters may ask that documents be mailed to them. They will be charged the actual cost of the postage and mailing supplies.

            Mrs. Stockmaster seconded the motion and the roll being called upon its adoption, the vote

resulted as follows:

Mr. Haberman, yes                  Mrs. Stockmaster, yes

                        Mr. Cochran, yes                     Mr. Welch, yes

                        Mrs. Frazee, yes

            Adopted this 9th day of January, 2008.

                                                                                                ____________________________________            ______________________________

                        Phil Haberman                                                            Diane Stockmaster

            ____________________________________            ______________________________

                        Harold Cochran                                                          Porter Welch

            ____________________________________

                        Patti Frazee

                                                                                    ______________________________

                                                                                    Diane Clippinger, Clerk

                                                                                    Central Ohio Joint Fire District

CERTIFICATE

State of Ohio, Knox County

            I, the undersigned Clerk of Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01.03.08 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Dated:  January 9, 2008

                                                                                    ______________________________

                                                                                    Diane Clippinger, Clerk

                                                                                    Central Ohio Joint Fire District

• Volunteer Firefighter’s Dependent Fund Appointments – Mrs. Frazee made a motion for the following one year appointments for the Volunteer Firefighter’s Dependent Fund:  Firefighter Dave Grumney, Chairman; Harold Cochran, Secretary; Phil Haberman; Firefighter Stephen Burger; Roger Crego.  Mrs. Stockmaster seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Vacation SOG Correction - Mrs. Frazee made a motion to revise the vacation SOG from “end of calendar year” to “anniversary date” and Mrs. Stockmaster seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

REPORTS

Strategic Planning Committee – The Strategic Planning Committee will meet on January 12, 2008 at 9:00 a.m.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Haberman made a motion to accept the resignation of Firefighter Josh Loney and Firefighter Nick Jones based on Chief Porter’s recommendation.  Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Promotion – Chief Porter indicated volunteer Firefighter Stephen Burger had recently completed training and had received the highest test score in his class.  Based on Chief Porter’s recommendation, Mr. Haberman made a motion to promote Firefighter Burger to part-time Basic status, $8.43 per hour.  Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Scheduling SOG – Chief Porter presented the revised SOG in regards to scheduling.  Chief Porter noted designated shift times had been removed.  Mr. Cochran made a motion to approve the presented scheduling SOG and Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Health Insurance – Mrs. Frazee made a motion to change the medical insurance from Medical Mutual to Anthem, due to the decrease in premium.  Mrs. Stockmaster seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
• Minutes from Village Planning Meeting – The minutes from the Village Planning meeting indicated the Central Ohio Joint Fire Department paramedics had voiced concerns in regards to the expansion of the nursing facility.  Chief Porter wanted the Board to know this is the not the opinion of neither the District nor himself.
• Head Start Annual Chili Cook-off – The annual Head Start chili cook-off will be February 12, 2008.

EXECUTIVE SESSION

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mrs. Frazee made a motion to adjourn the meeting until the regular meeting on February 12th, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

SPECIAL YEARLY ORGANIZATIONAL MEETING

January 9, 2007

A special yearly organizational meeting of the Central Ohio Joint Fire District was held on Wednesday, January 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                Staff

Patti Frazee                                                                                         Diane Clippinger, Clerk         

Diana Stockmaster                                                                              Chief Joe Porter, late

Chip Welch                                                                                         John Thatcher,

Phil Haberman                                                                                       Knox County Prosecutor, late

Harold Cochran

Public

Firefighter Dave Grumney                                                                  Firefighter Stephen Burger

The special yearly organizational Board meeting was called to order by Mrs. Frazee at 6:30 p.m.

Chairman nominations were accepted.  Mr. Haberman nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mr. Cochran seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none. 

Nominations for Vice Chairman were accepted.  Mr. Haberman nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Chairman Welch seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The Board discussed the date and time of the Central Ohio Joint Fire District Board meetings.  Mr. Haberman suggested the monthly meetings be changed to the second Tuesday of each month at 7:00 p.m. and made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-01-2008

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 9th day of January, 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Phil Haberman, Trustee                                               Porter Welch, Trustee

Harold Cochran, Trustee

Mr. Haberman moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mr. Cochran seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                       yes

Phil Haberman, Trustee                                   yes

Harold Cochran, Trustee                                 yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 9, 2008                                                     ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Harold Cochran, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Porter Welch, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01-01-2008 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  January 9, 2008                                               ________________________

Diane Clippinger, Clerk

Mr. Haberman made a motion that the District’s checking account and safety deposit box remain at First Knox National Bank.  He also indicated the Districts’ investments remain at Star Ohio and First Knox National Bank.  Mr. Cochran seconded the motion. On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The Board agreed to allow the clerk to use First Knox National Bank for employee direct deposit transactions.  The clerk would also be allowed to make 941 tax payments, OPERS and OP&F deposit payments via EFT. 

It was noted Board members would be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year.

The current Board members’ terms and expiration dates were noted:

            Porter “Chip” Welch, At-large Member – term expires 12/31/09

            Patti Frazee, Liberty Township Trustee – term expires 12/31/08

            Diane Stockmaster, Centerburg Village Council – term expires 12/31/08

            Harold Cochran, Milford Township Trustee – term expires 12/31/09

            Phil Haberman, Hilliar Township Trustee – term expires 12/31/09

The Board agreed to table salary compensation until Executive Session.

Mrs. Frazee made a motion to increase the clerk’s salary to $16,977.00 based on the Ohio Township’s Fiscal Officer’s pay schedule.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion to reduce the current $0.10 per sheet cost for coping public records to $0.05 per sheet, as recommended by Prosecutor Thatcher.  This fee would need to be paid before the records would be copied.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-02-2008

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 9th day of January, 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Phil Haberman, Trustee                                               Porter Welch, Trustee

Harold Cochran, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mr. Cochran seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                       yes

Phil Haberman, Trustee                                   yes

Harold Cochran, Trustee                                 yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 9, 2008                                                      ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Harold Cochran, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Porter Welch, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01-02-2008 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  January 9, 2008                                               ________________________

Diane Clippinger, Clerk

Mr. Haberman made a motion to establish the reimbursement of mileage, based on the Internal Revenue Service recommendations, at $0.50 per mile and Mr. Cochran seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Stockmaster made a motion for the following committee appointments and Mrs. Frazee seconded the motion: 

            Audit committee – Mr. Haberman and Mrs. Stockmaster

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Chairman Welch and Mr. Cochran

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

The Board agreed to retain Hilliar Township as the District’s Public Records Commission and grants Hilliar Township the right to act in the capacity of a Public Records Commission on the behalf of the Central Ohio Joint Fire District. 

Mr. Haberman made a motion to adjourn to Executive Session at 6:45 p.m. to discuss personnel compensation and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion to adjourn out of Executive Session at 7:05 p.m. and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion to increase the Fire Chief’s salary by 2%, effective January 1, 2008, making his annual salary $57,908.53.  The Fire Chief’s base hours will be increased to 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) months salary per year due to illness or disability.  Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion for the following full time firefighter’s hourly wage schedule, effective January 1, 2008 and Mrs. Stockmaster seconded the motion. 

                        First full year appointed to the position - $10.25 per hour

                        Second year and continuing -                  $11.25 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion in increase all part-time firefighter’s hourly wage by 4% and Mr. Haberman seconded the motion. 

                        a – Basic EMT                        - $ 8.43 per hour

                        b – Intermediate EMT              - $ 9.02 per hour

                        c – Paramedic                          - $ 9.60 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion at 7:08 p.m. to adjourn the special annual organizational meeting.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

December 12, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, December 12th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                Diane Clippinger, Clerk

Phil Haberman                                                             Jennifer Springer, Knox County

Patti Frazee                                                            Assistant Prosecuting Attorney

Harold Cochran                                                                       

Chip Welch

Public

Firefighter Dave Grumney                                                   Lt. Tom Grewell

Firefighter Brent Spearman                                          Firefighter Ryan Bareswilt

Firefighter Tim Belcher                                                  Jill Grumney

Diane Stockmaster

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the November 15, 2007 meeting and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Board’s approval and signature. Mr. Haberman questioned a warrant made payable to The Village Photographer.  Chief Porter indicated it was the annual composite photo.  Mr. Welch made a motion to approve the warrants presented; Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Welch and Mr. Cochran.  In the negative:  none. 

CONTINUING BUSINESS

NEW BUSINESS

• Christmas Dinner – Mrs. Frazee made a motion to purchase the meat for the annual Christmas dinner, out of donations, at a maximum of $300.00.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.
• Liberty Township Fire Fund – Mrs. Frazee indicated Liberty Township still had money in their fire fund, which the Township wanted to use to install dry-hydrants in Liberty Township.  It was noted the Township was suppose to give the District all monies generated from the fire levy, which has expired.  After discussing the issue with Assistant Prosecutor Springer, the Board agreed all monies in the Liberty Township fire levy fund should go the Central Ohio Joint Fire District.  The Board also agreed to appropriate these monies for the installation of dry-hydrants in Liberty Township.
• Centerburg Village Representation – Chairman Shaw introduced Diane Stockmaster, who would be replacing him on the Board as of January 1, 2008.  Chairman Shaw noted he was unable to be Mayor of Centerburg and be on the Board too.
• Firefighter Jason Coreno – The Board had received a letter from Firefighter Jason Coreno, which they agreed to discuss in Executive Session.

REPORTS

Strategic Planning Committee – The Strategic Planning Committee met on December 1, 2007.  They looked at finances and was the tentative opinion of the Committee to place the purchase of land on hold at the present time.  The Committee questioned whether the District would become the legal owner of the Central Ohio Joint Fire District Station once the bond was satisfied.  Mr. Haberman indicated per a deed restriction, the property could not be sold or given away.  Chairman Shaw questioned the legality of completing improvements to the station if the District did not own and/or would not own the station.  Assistant Prosecutor Springer recommended the Board obtain a formal opinion from the Prosecutor’s office before completing any further improvements.    Mr. Welch indicated the next Strategic Planning Committee meeting would be January 12, 2008.

Mr. Cochran made a motion for the Board to obtain an opinion from the Prosecutor’s office in regards to the above.  Mr. Cochran indicated the District currently has a life-time lease and feels it is the same as owning the property.  There was no second on the motion.

Personnel Committee – Nothing to present.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mr. Welch made a motion to accept the resignation of Firefighter Nick Keener based on Chief Porter’s recommendation.  Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 
• Letter Submitted – Chief Porter indicated he had spoken with Firefighter Brent Spearman in regards to the letter he submitted to the Board on November 15, 2007. No action needed to be taken.
• Certification  – Firefighter Kristen Hunt and Firefighter Joshua Loney had both recently completed training and both have received their certifications.
• Christmas Dinner – Chief Porter reminded the Board the annual Christmas dinner was December 15, 2007 at 6:00 p.m.
• Pump Repair – Chief Porter submitted a quote of $3,800 to repair the pump on the tanker.  The pump was currently pumping at half of its intended capacity and would need repaired in the near future.

The Board received a thank you note from the firefighters who worked Thanksgiving Day, and their family members, for the turkeys the Board members supplied for their dinner.

Assistant Prosecutor Springer reminded the Board to review Board member term limits at their annual organizational meeting.

Mr. Haberman made a motion to have Triad rebuild the pump for the tanker, at a cost of $3,800 and Mr. Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mrs. Frazee and Mr. Welch.  In the negative:  none.

Mr. Haberman indicated the 911 tower in Liberty Township needs to be larger.  Representing the 911 Board, Mr. Haberman had addressed the Liberty Township Trustees in regards to this issue.  There was discussion of installing a larger tower at the Liberty Township House, but was determined it was not a large enough site.  Mr. Haberman noted the 911 Board has the funds to install the tower, just not a site to do so.  Replacement of the tower would greatly improve radio communications for the Central Ohio Joint Fire District and the Knox County Sheriff Department.  Mr. Haberman also indicated the 911 Board was researching the ability of purchasing radios and pagers for different Districts.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session at 7:40 p.m. to discuss a letter received from Firefighter Jason Coreno date December 4, 2007 and Mrs. Frazee seconded the motion.  Chairman Shaw requested the Board allow Mrs. Stockmaster to remain for the Executive Session.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Mr. Welch made a motion to adjourn out of Executive Session at 7:55 p.m., with no action taken and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Shaw, Mr. Welch and Mrs. Frazee.  In the negative:  none. 

Chief Porter noted Lt. David Miller had received several unpleasant telephone calls.  These calls have been traced and are currently being reviewed.

The annual organizational meeting will be January 9th, 2008 at 6