CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

September 13, 2006

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, September 13 th , 2006 at the Centerburg Town Hall , located at 49 ½ N. Main Street , Centerburg , Ohio . The following were in attendance:

Board Members                     Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Larry Hawkins                         Chief Joe Porter

Patti Frazee                             John Thatcher, Knox County

Tim Jensen                             Prosecuting Attorney

Public

Lieutenant David Miller                 Firefighter Seth Coakley

Firefighter Pat Hornsby                 Firefighter Richard Maxwell

Firefighter Brent Spearman           Darin Peterman

Vincent Bettinazzi                        Mark Powell

Christopher Sturtz                       Brady Seddlemeyer

Steve Jaggar                               Dave Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the August 9 th , 2006 meeting were presented for approval. Mrs. Frazee made a motion to approve the minutes and Mr. Hawkins seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee and Mr. Hawkins. In the negative: none. Abstained: Mr. Miller. Absent: Mr. Jensen

ACCOUNTS PAYABLE

Mrs. Clippinger presented the Board, warrants for their approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Miller and Mr. Hawkins. In the negative: none. Absent: Mr. Jensen.

PUBLIC PARTICIPATION

Mr. Larry Hatton, Knox County Emergency Management and Ms. Emily Marth, Knox County Risk Management were scheduled to attend the meeting to discuss Knox County's Hazmat truck and trailer but were unable to attend.

CONTINUING BUSINESS

•  Parking Lot - One concrete pad had been poured and the other pad was framed, as reported by Chief Porter. Weather conditions had delayed some of the work. Prosecutor Thatcher had received a letter for Mr. Jim Henry, Knox County Engineer, revising his original cost estimate by thirty percent due to the time frame from his original estimate and the increase in price of materials. With this revision, the bid Ohio Asphalt Paving submitted was well within the estimate supplied by the County Engineer .

•  Training Reimbursement - Tabled

•  Hazmat Truck and Trailer - Chief Porter had asked Mr. Hatton and Ms. Marth to attend the meeting to discuss this issue, but as indicated earlier they were unable to attend. Chief Porter noted he would ask them to attend the next meeting. Chief Porter also noted other districts, with the same piece of equipment, were having the same concerns and issues as the Central Ohio Joint Fire District Board. Chairman Shaw asked Chief Porter, with several employees of the District going to Iraq , would the District be short of employees with Hazmat training. Chief Porter noted that was as issue and the District would need to consider another Hazmat training class. This was tabled.

NEW BUSINESS

•  Acceptance of Rates - Mrs. Clippinger presented the Board the 2007 Acceptance of Rates she had received from the Knox County Auditor. The District's 5.50 mill levy would generate approximately $622,200.00. Mrs. Frazee made a motion to accept the 2007 Acceptance of Rates and Mr. Jensen seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Hawkins, Chairman Shaw, Mrs. Frazee and Mr. Jensen. In the negative: none.

Resolution 01-09-2006

RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR .

(BOARD OF TRUSTEES)

Revised Code, Secs. 5705.34 - 5705.35

________________________________________

   The Board of Trustees of Central Ohio Joint Fire District, Knox County , Ohio , met in regular session on the 13 th day of September, 2006 at the office of the Centerburg Village with the following members present:

Mr. George Shaw     Mr. Tim Jensen     Mr. Ronnie Miller

Mr. Larry Hawkins     Mrs. Patti Frazee

  Mrs. Frazee moved the adoption of the following Resolution:

RESOLVED, By the Board of Trustees of Central Ohio Joint Fire District , Knox County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2007; and

WHEREAS , The Budget Commission of Knox County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it

RESOLVED , By the Board of Trustees of Central Ohio Joint Fire District , Knox County, Ohio, that the amounts and rates as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

RESOLVED , That there be and is hereby levied on the tax duplicate of said District the rate of each tax necessary to be levied within and without the ten mill limitation as follows;

SCHEDULE A

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION AND COUNTY AUDITOR 'S ESTIMATED TAX RATES.

FUND     AMOUNT     AMOUNT TO BE   COUNTY AUDITOR 'S

    APPROVED BY   DERIVED FROM   ESTIMATE OF TAX

    BUDGET COM-   LEVIES OUTSIDE   RATE TO BE LEVIED

    MISSION INSIDE   10 M.LIMITATION   INSIDE OUTSIDE

            10 M. 10 M.

            LIMIT LIMIT

----------------------------------------------------------------------------------------------------------

Fire District         $568,868.74     5.50

Bond Retirement         53,331.26

_______________________________________________________________________

Totals       $622,200.00 5.50

SCHEDULE B

LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES.

FUND           Max. Rate Co Auditor's

              Authorized   Est. of Yield of

                To be Levied   Levy

------------------------------------------------------------------------------------------------------------   

FIRE -Levy authorized by voters on May 2, 2006 , 5.50 $622,200.00

not to exceed 3 years - (2006-2008)

(Replacement)

RESOLVED , That the Clerk of this Board be and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.

Mr. Miller seconded the Resolution and the roll being called upon its adoption the vote resulted as follows:

Mrs. Frazee, yes       Mr. George Shaw, yes     Mr. Ronnie Miller, yes   

Mr. Tim Jensen, yes       Mr. Larry Hawkins, yes

Adopted the 13 th day of September, 2006.

Diane Clippinger

Clerk of the Board of Trustees of Central Ohio Joint Fire District , Knox County , Ohio .

CERTIFICATION OF COPY

(Original on File)

The State of Ohio , Knox County , ss.,

  I, Diane Clippinger, Clerk of the Board of Trustees of Central Ohio Joint Fire District , in said County, and in whose custody the Files and Records of said Board are required by the laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from the original minutes now on file with said Board, that the foregoing has been compared by me with said original document, and that the same is a true and correct copy thereof.

WITNESS, my signature this 13 th day of September, 2006.

   Diane Clippinger

  Clerk of the Board of Trustees of Central Ohio Joint Fire District , Knox County , Ohio .

REPORTS

Strategic Planning Committee - Nothing to report.

Personnel Committee -

1. Holiday Pay - Mrs. Frazee made a motion to approve the S.O.G.'s presented by Chief Porter (previously approved by Prosecutor Thatcher) in regards to part-time employees receiving time and half pay for worked holidays. Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Miller, Mr. Jensen and Mr. Hawkins. In the negative: none.
2. Chief Porter's Evaluation - Tabled until Personnel Committee could meet to discuss.
3. Training Reimbursement and Longevity Pay - Mr. Jensen noted the Personnel Committee and the clerk needed to discuss this issue. Mr. Jensen also suggested the Board table this issue until the first of the year to research whether the Budget would allow this type of expenditure. The Board agreed.

Chief Porter -

•  ISO Ratings - Chief Porter had received the ISO ratings for Milford and Liberty Townships , with no changes. ISO ratings are based on a districts type of service, proximity to a fire station and water sources. The District was addressing some of these issues by planning another fire station, closer to Milford and Liberty Townships , and addressing the need of more dry hydrants. Chairman Shaw requested Board members address their entities in regards to this issue and the installation of more dry hydrants.

•  Heart Monitors - The District has received the two twelve lead heart monitors. The monitors are currently being used and some employees were still receiving training. Chief Porter noted Lt. Miller was available to demonstrate the new monitors, should the Board wish to see them. Chairman Shaw asked Lt. Miller to stay until the end of the meeting to demonstrate the new monitors.

•  Replaced Heart Monitors - Mr. Miller made a motion to surplus the District's replaced heart monitors and to sell the monitors to COTC for $300.00 each. Mr. Hawkins seconded the motion. On roll call in the affirmative: Mr. Jensen, Mr. Miller, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: none.

•  Paramedic Refresher Course - The paramedic refresher course the District offered was complete and was a success.

•  Training Class - Chief Porter noted the terrorism incident command training he attended in Alabama , was a very good class. Chief Porter would like to see more of the Districts' employees attend such classes, which were at no cost to the District.

•  Zoning Permits - Chief Porter indicated he would like to have copies of zoning permits issued in each entity. These would be entered into a data base so the District would have the ability to pre-plan a rescue run.

•  Dismissal - Mr. Miller made a motion to dismiss Volunteer Firefighter Josh Ramey from employment with Central Ohio Joint Fire District due to the fact he had not met his volunteer firefighters' requirements. Chief Porter indicated he had notified Mr. Ramey of this issue, but had received no response from Mr. Ramey. Mr. Hawkins seconded the motion. In the affirmative: Mr. Jensen, Mr. Hawkins, Chairman Shaw, Mr. Miller and Mrs. Frazee. In the negative: none.

•  New Employees - Based on Chief Porter's recommendation, Mr. Hawkins made a motion to hire the following individuals and Mr. Miller seconded the motion. In the affirmative: Mr. Jensen, Mr. Miller, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: none.

Mr. Darin Peterman, Volunteer status     Mr. Tim Belcher, Volunteer Status

Mr. Vincent Bettinazzi, Firefighter/Paramedic - $8.75 per hour

Mr. Mark Powell, Firefighter/Paramedic - $8.75 per hour

Mr. Christopher Sturtz, Firefighter/EMT Basic - $7.69 per hour

Mr. Brady Seddelmeyer, Firefighter/EMT Basic - $7.69 per hour

After all were sworn in by Chief Porter, the Board welcomed them.

•  Pump Packing - Mr. Miller made a motion to allow Chief Porter to have Finley Fire repair the pump packing on one of the Districts' vehicles, at a cost of $850.00. Mrs. Frazee seconded the motion. In the affirmative: Mr. Jensen, Mr. Miller, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: none.

The Board discussed the purchase of land on Tucker Road and State Route 3. Chief Porter noted Mr. Richard Pontius, who was assisting the District with this project, indicated the building site would need built up three feet before any construction could begin.

EXECUTIVE SESSION

Mr. Miller made a motion to adjourn to Executive Session at 8:00 p.m. to discuss the purchase of land and Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Hawkins, Chairman Shaw, Mrs. Frazee, and Mr. Jensen. In the negative: none.

Mrs. Frazee made a motion to adjourn out of Executive Session at 8:35 p.m. , with no action being taken, and Mr. Jensen seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Hawkins, Chairman Shaw, Mrs. Frazee, and Mr. Jensen. In the negative: none.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:38 p.m. , Mr. Jensen made a motion to adjourn the meeting and Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Miller and Mr. Hawkins. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on October 11 th , 2006 , unless called upon for urgent business.