CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

October 12, 2010

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, October 12, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Porter Welch, Chairman                                                           Diane Clippinger, Clerk

Diana Stockmaster                                                                   Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Tim Eyster                                                                                   Prosecuting Attorney

Public

Lieutenant Dan Rott                                                                  Firefighter Craig Collins                       

Lieutenant David Miller                                                

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Eyster made a motion to approve the minutes from the September 14, 2010 meeting and Mrs. Stockmaster seconded motion.  On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Fulmer/Shaw – Chief Porter and the Lieutenants have a meeting scheduled with a representative from Fulmer/Shaw on October 13, 2010, to discuss the implementing of the District’s plan.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Personnel committee met tonight. The Committee asked Prosecutor Thatcher if part-time employees, who worked over 1,500 hours per year, would be due full time employee benefits.  Prosecutor Thatcher indicated he would need to research this issue.

Chief Porter – See Chief Porter’s report.

1. District Statistics Reports  – Chief Porter had supplied the Board detailed statistic reports for the District.  He questioned whether the Board wished to continue receiving these reports or just the summary reports he had been previously submitting.  The Board agreed they preferred the detailed reports.
2. Volunteer Firefighter S.O.G. – Mr. Eyster made a motion to remove the seven mile residency requirement from the Volunteer Firefighter S.O.G. based on Chief Porter’s recommendation and Mrs. Stockmaster seconded the motion.  Prosecutor Thatcher confirmed there would be no maximum mileage residency requirement for the District’s volunteer program.  Chief Porter confirmed that, noting most volunteers are unable to make the first run, but are able to be on station in case another run would come in.  The volunteer firefighters would still be required to be on station a minimum of 16 hours per month.  On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.
3. Personnel Changes  – Based on Chief Porter’s recommendation, Mrs. Frazee made a motion for the following personnel changes and Mr. Eyster seconded the motion.

• Resignation of Firefighter Brandon Mosher effective October 17, 2010
• Firefighter Kevin Hicks from part-time firefighter/EMT-B to volunteer firefighter/EMT-B
• Volunteer Firefighter Craig Collins from volunteer firefighter /EMT-B to part-time firefighter/EMT-B
• Hire Levi Messmer for part-time firefighter/EMT-B, pay rate of $8.89 per hour, conditional on a positive background check
• Hire Michael Leis and Rob Stambaugh as volunteer firefighters, conditional on a positive background check.

On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.

1. District Annual Christmas Dinner  – Chief Porter asked the Board allow him to purchase items for the annual Christmas dinner from the monies received from donations.  Mrs. Frazee made a motion to allow Chief Porter to purchase items for the Christmas dinner and Mrs. Stockmaster seconded the motion.  The Board requested Mrs. Clippinger obtain the amount in the donations line item for the next meeting.  On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.
2. Firefighter Tisha Maharg – Chief Porter noted Firefighter Tisha Maharg had had knee surgery and would be off work for two months, per her doctor.  Chairman Welch made a motion authorizing Firefighter Tisha Maharg unpaid leave until December 31, 2010, unless released from her doctor at an earlier date.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee questioned the District doing special duty.  Chief Porter noted there were no additional costs with the special duty.  All special duties were being covered by the volunteer staff and/or on station staff.

Prosecutor’s Office – There is a Triad Council meeting on October 31, 2010 at the Station Break. The Triad Council consist of senior citizens and law enforcement personnel who work together to solve issues of the elderly.

The Eastern Joint Fire District will be conducting training on kids with medical special needs on October 25, 2010.  Chief Porter noted Children’s Hospital does training with the Central Ohio Joint Fire District when a child with medical special needs comes home.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:25 p.m., Mrs. Stockmaster made a motion to adjourn until the regular meeting on November 9, 2010 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Chairman Welch, Mr. Eyster and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall.