CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 11, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, November 11, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Public

Lieutenant David Miller                                                 Dave Grumney

John Wells                                                                                Susan Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Chairman Welch noted an error on the October 14, 2008 minutes which needed to be corrected.  Under Approval of Minutes, “October” needed to be changed to “September.”  Mr. Haberman made a motion to approve the minutes as corrected and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

CONTINUING BUSINESS

• PRADCO – Chairman Welch noted PRADCO had received all but three of Chief Porter’s evaluations.  The Board agreed to have PRADCO begin the analysis.
• Levies – The Central Ohio Joint Fire District replacement levy passed, as well as South Bloomfield’s renewal levy.  It was noted the South Bloomfield contract would expire December 31, 2008.  The next meeting of South Bloomfield will be November 12, 2008.  Chairman Welch and Mrs. Frazee agreed to attend this meeting to discuss the upcoming contract renewal.

NEW BUSINESS

• Payroll Appropriations – Mrs. Frazee made a motion to appropriate an additional $40,000 to payroll and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• 2009 Appropriations – The Board discussed the 2009 appropriations and agreed to a 4% increase.
• Terms – It was noted Mrs. Stockmaster and Mrs. Frazee’s term on the Central Ohio Joint Fire District will expire December 31, 2008.  Each of the entities will need to appoint a representative to the Board.  Mrs. Frazee noted she would be re-appointed to represent Liberty Township on the Central Ohio Joint Fire District Board.
• Signature Stamp – Mrs. Clippinger questioned the feasibility of purchasing a signature stamp for use on the Districts’ checks.   Mrs. Clippinger noted there were times when Board members did not stop and sign checks at the fire station.  Prosecutor Thatcher agreed to research the legal issue; however, the Board was hesitant on such a purchase.

REPORTS

Strategic Planning Committee – Chief Porter had contacted the references supplied by Fulmer/Shaw, which were all favorable.  Chief Porter recommended the Board hire Fulmer/Shaw, but to put this on hold until 2009.  The Board agreed to invite Fulmer/Shaw to the January 2009 meeting to discuss the Districts’ needs and estimated cost.

Personnel Committee – The Board members agreed to personally donate money to provide a Thanksgiving meal for the firefighter’s working on Thanksgiving Day.

Chief Porter – (also see Chief Porter’s report)

• Status Change – Mrs. Frazee made a motion to accept the status change of Firefighter Doug Neighbarger from part-time to volunteer status.  Mr. Haberman seconded the motion.  On roll call in affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.   Absent:  Mrs. Stockmaster.
• New Hire – Mrs. Frazee made a motion to hire John Wells, as of November 11, 2008, at $8.43 per hour.  Mr. Cochran seconded the motion.  On roll call in affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster
• Appropriation – Mrs. Frazee made a motion to appropriate $235.00 from donated funds for the purchase of food for the Central Ohio Joint Fire District Christmas dinner.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• Appropriation – Mrs. Frazee made a motion to appropriate $1,100.00 for the purchase of uniform fire equipment and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Prosecutor’s Report – Prosecutor Thatcher agreed to continue representing the Central Ohio Joint Fire District during his next term of office.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:30 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on December 9, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Absent:  Mrs. Stockmaster.

October 2008

Fire and EMS Statistics

Locale                                                                     Fire                         EMS                        Total

Centerburg Village                                              1 / 5                        17 / 4.2                  18  / 4.6

Hilliar Township                                                 2 / 8                        27 / 5.5                  29 / 6.8

Liberty Township                                                 2 / 20                     6 / 12.7                  8 / 16.4

Milford Township                                 2 / 12                     6 / 7.7                    8 / 9.9

South Bloomfield Township                              1 / 10                     10 / 10                   11 / 10

Primary Service Area Totals                              8 / 11                     66 / 8                     74 / 9.5

Mutual Aid Given                                                                2 / 11.5                  4 / 8                        6 / 9.8

Overall Totals                                                       10 / 11.2               70 / 8                     80 / 9.6

Fire:

• Brush / Trash Fire – 7
• Carbon Monoxide Check – 1
• Electric Pole Fire – 1
• False Alarm – 1

There was an extended response time to a “smoke in the area” call in Liberty Township due to the source of the smoke taking time to track down.

EMS:

                Transported to –

• Knox Community Hospital – 26
• Mount Carmel St. Ann’s – 10
• Morrow County Hospital – 5
• Riverside Methodist Hospitals – 4
• Nationwide Children’s Hospital – 3
• Grady memorial Hospital – 1
• OSU Medical Center – 1

Chief J. Porter

November 5, 2008

September 2008

Fire and EMS Statistics

Locale                                                                     Fire                         EMS                        Total

Centerburg Village                                             6 / 6.6                    13 / 3.9                  19 / 5.3

Hilliar Township                                                 1 / cx                      18 / 5.7                  19 / 5.7

Liberty Township                                                 2 / 13                     5 / 10.6                  7 / 11.8

Milford Township                                                 1 / 2                        3 / 8.7                    4 / 5.4

South Bloomfield Township                              2 / 11.5                  6 / 12.7                  8 / 12.1

Other                                                                      2 / cx                      0 / 0                        2 / cx

Totals                                                                     14 / 8.3                  45 / 6.9                  59 / 7.6

Fire Calls:

1 – building fire

3 – grass / trash fire

3 – service run / electric lines down

1 – CO check

2 – natural gas leak

1 – false alarm

3 – cancelled enroute

EMS Transported to:

15 – MCSAH

11 – KCH

2 – RMH

1 – GMC

1 – OSU