CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

November 8, 2006

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, November 8 th , 2006 at the Centerburg Town Hall , located at 49 ½ N. Main Street , Centerburg , Ohio . The following were in attendance:

Board Members                     Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Larry Hawkins                         Chief Joe Porter

Patti Frazee                               John Thatcher, Knox County

Tim Jensen                               Prosecuting Attorney

Ronnie Miller

Public

Tyler Griffith

Leonard Lashmit               

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the October 11, 2006 meeting were presented for approval. Mr. Miller made a motion to approve the minutes and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Miller, Mr. Jensen and Mr. Hawkins. In the negative: none.

ACCOUNTS PAYABLE

Mrs. Clippinger presented the Board, warrants for their approval and signature. Mr. Hawkins made a motion to approve the warrants presented; Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Miller, Mr. Jensen and Mr. Hawkins. In the negative: none.

PUBLIC PARTICIPATION

Mr. Tyler Griffith addressed the Board in regards to a vacant lot on the north-west corner of State Route 3 and Tucker Road . Mr. Griffith noted the property had recently been purchased by an individual he represented. This individual expressed interested in selling the District the fore mentioned lot, should the District be interested. The Board indicated they would be possibly interested in the lot and asked Mr. Griffith to express their interest to this client. Mr. Griffith noted he would speak with his client and would contact the Board at a later date.

Mr. Leonard Lashmit was present to address the purchase of the vacant lot on the south-east corner of State Route 3 and Tucker Road . Mr. Lashmit noted he had purposely reserved this piece of property for the District, selling the remaining acreage, since he was under the impression the District was going to purchase the lot. Mr. Lashmit asked the Board what their intentions were, since they were also looking at the vacant lot across the street from his. The Board noted they were obligated to the District to consider all of their options in order to make a decision which was in the best interest of the District. The Board indicated their biggest concern with Mr. Lashmit's lot was the large expense that would be involved to prepare the lot for building. It was noted the District would need to build the lot up three feet before building would be able to begin. The Board apologized for not keeping Mr. Lashmit more informed in regards to this issue. Mr. Lashmit noted he was just inquiring what the status was on the purchase of his lot. Mr. Lashmit agreed to meet with the Strategic Planning Committee at a later date to discuss this issue.

Prosecutor Thatcher recommended the Board obtain site preparation estimates on both of these lots as he felt this would be beneficial in assisting the Board making a decision.

CONTINUING BUSINESS

•  Parking Lot - Chief Porter noted the Ohio Asphalt Paving had put asphalt paving between the newly installed concrete pad and the asphalt approachment. Chairman Shaw had noticed one of the edges had started to crumble and felt the District needed to address this issue as soon as possible. Prosecutor Thatcher confirmed there was a workmanship clause in the contract and there was a warranty on labor and materials. Prosecutor Thatcher recommended the Board take pictures of the area in question and to save the pieces which were crumbling off.

•  Hazmat Truck and Trailer - The City of Mount Vernon had agreed to take responsibility of the Hazmat truck and trailer. The District would be first responder to any Hazmat situation in the county and the City of Mount Vernon had agreed to deliver the unit to any Hazmat scene for the District to utilize. The City of Mount Vernon is also planning on organizing a Hazmat team at its earliest convenience.

•  Helicopter Pad - Chief Porter indicated he had not received an estimate to wire the lights for the helicopter pad as of date. Chief Porter confirmed with Mr. Hawkins that Hilliar Township would approve of Mr. Jim Casner to complete the project. Mr. Hawkins agreed.

NEW BUSINESS

•  Levy - Mrs. Clippinger informed the Board she had discovered an error in regards to the District's levy, Hilliar Township and Centerburg Village . Mrs. Clippinger had been informed by the Knox County Auditor the District never had the ability to reduce Hilliar Township and Centerburg Village's Central Ohio Joint Fire District levy the amount of the Bond levy they were currently paying, as had original been agreed upon. The Board agreed discussed its options and asked Prosecutor Thatcher to research the legality of the District financially reimbursing Hilliar Township and Centerburg Village . This was tabled.

•  Christmas Dinner - Chief Porter noted the Central Ohio Joint Fire District's annual Christmas Dinner would be December 9 th and hoped all of the Board members would be able to attend.

•  Santa Coming to Town - It was noted Centerburg Village Council, the Central Ohio Joint Fire District and other community organizations were hosting "Santa Clause Coming to Town" on December 1 st , 2006 . This would be community event and everyone was invited to attend and enjoy the festivities.

•  Jewell's Kids - Chairman Shaw noted Jewell's Kids was being re-activated.

REPORTS

Strategic Planning Committee - Strategic Planning Committee had nothing to report but noted they would contact Mr. Lashmit to future discuss the purchase of the vacant lot on the south east corner of State Route 3 and Tucker Road.

Personnel Committee - Personnel Committee noted Chief Porter's evaluation would be held on Tuesday November 11, 2006 at 7:00 p.m. They also noted they would be discussing the addition of an Administrative Assistant position.

Chief Porter -

•  New Squad - Chief Porter indicated the new squad was in service. There were a few minor issues, which were being resolved with Burgess Ambulance. Based on the recommendation of Chief Porter, Mr. Miller made a motion to declare the old squad as surplus and to have it removed from the District's insurance. Mr. Jensen seconded the motion. In the affirmative: Mr. Jensen, Mrs. Frazee, Chairman Shaw, Mr. Hawkins and Mr. Miller. In the negative: none. Mr. Jensen made a motion to allow Chief Porter to advertise the fore mentioned surplus squad viva the State Fire Marshall's Office, at a minimum bid of $5,000 with the District reserving the right to reject any or all bids. Mrs. Frazee seconded the motion. In the affirmative: Mr. Jensen, Mrs. Frazee, Chairman Shaw, Mr. Hawkins and Mr. Miller. In the negative: none.

•  ISO Ratings - Chief Porter had received the ISO ratings for Hilliar Township and Centerburg Village , which were good. Chief Porter noted some of the ways the District could improve these ratings were by the installation of dry hydrants, training and purchasing a ladder truck. The District is addressing the training issue at this time and Chief Porter has been speaking with the entities about the installation of dry hydrants.

•  Resignation - Mr. Miller made a motion to accept the resignation of Firefighter Brady Seddelmeyer, as recommended by Chief Porter, effective immediately. Mr. Hawkins seconded the motion. In the affirmative: Mr. Jensen, Mr. Hawkins, Chairman Shaw, Mr. Miller and Mrs. Frazee. In the negative: none.

EXECUTIVE SESSION

None

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:40 p.m. , Mr. Miller made a motion to adjourn the meeting and Mr. Hawkins seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Miller and Mr. Hawkins. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on December 13 th , 2006 , unless called upon for urgent business.