CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 11, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, May 11, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Patti Frazee, Vice-Chairman                                                     Diane Clippinger, Clerk

Dave Beck                                                                               Chief Joe Porter

Roger Hall                                                                               

Public

Lieutenant Dan Rott                                                                  Lieutenant Jason Whipple                    

Lieutenant David Miller                                                 Frank Harmon, Ohio Insurance Services

Kelly McClain, Ohio Insurance Services                                   Jennifer Stafford, Med3000

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice-Chairman Frazee at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Kelly McClain and Mr. Frank Harmon, Ohio Insurance Services, presented the Board quotes for medical insurance for the Districts’ employees.  They indicated the renewal rates for Medical Mutual, the District’s current coverage, were not available as of date.  After discussion, Mrs. Frazee made a motion to allow employees of the District to obtain family health care coverage, at their cost.  Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch and Mr. Eyster.

Ms. Jennifer Stafford, Med3000, spoke to the Board in regards to billing for EMS services.  Ms. Stafford explained the services her company provides and the differences between soft and hard billing. 

APPROVAL OF MINUTES

Mr. Beck noted Resolution 3.3.11 was adopted April 12, 2011, not March 8, 2011.  Mr. Beck made a motion to approve the minutes from the meeting on April 12, 2011, as corrected, and Mr. Hall seconded the motion.   On roll call in the affirmative:  Mr. Beck, Mr. Hall and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch and Mr. Eyster.

ACCOUNTS PAYABLE

Mr. Hall made a motion to approve the warrants presented and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch and Mr. Eyster.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

NEW BUSINESS

•  Board Compensation – Mr. Beck inquired about the Board’s compensation and whether he could be paid by the Village of Centerburg instead of by the Central Ohio Joint Fire District.   Mrs. Clippinger noted this issue had been discussed in prior years and Prosecutor Thatcher had given an opinion that all Board members were to be compensated from the District, not their entities.  Mr. Beck noted he would contact Prosecutor Thatcher in regards to this. 

REPORTS

Strategic Planning Committee – The Strategic Planning Committee had discussed different options for implementing a substation in the northern part of the District.  It was suggested the Board consider purchasing a property with a house already built, which could be used as quarters, and building a pole barn for the storage of equipment.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Resignation – Mr. Beck made a motion to accept the resignation of Firefighter Kristen Hunt, based on Chief Porter’s recommended.  Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch and Mr. Eyster.
• Furnace - Chief Porter indicated the new furnace had been installed at the Central Ohio Joint Fire District station and was working.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:45 p.m., Mr. Beck  made a motion to adjourn until the regular meeting on June 14, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch and Mr. Eyster.