CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 11, 2010

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, May 11, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Porter Welch, Chairman                                                          Diane Clippinger, Clerk

Patti Frazee                                                                             Chief Joe Porter

Roger Hall                                                                               John Thatcher, Knox County

Diana Stockmaster                                                                                Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                       Lieutenant Dan Rott                          

Lieutenant David Miller                                                         Firefighter John Willis           

Ted Wendling, Rinehart-Walters-Danner Insurance

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC

Mr. Ted Wendling, Rinehart-Walters-Danner Insurance presented the Board with several options for medical health care insurance.    Mr. Wendling noted Medical Mutual had the most competitive options and premiums.  It was question what revised code section the District is governed by as far as what insurance coverage has to be offered to part time employees and what portion, if any, of the premium the District is required to pay.  Prosecutor Thatcher was going to research this issue. Mrs. Frazee made a motion to change to Medical Mutual, 2580/1000 option, and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Hall.  In the negative:  none.  Absent:  Mr. Eyster.  The Board thanked Mr. Wendling for attending.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the April 13, 2010 meeting and Mr. Hall seconded motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch and Mr. Hall.  In the negative:  none.  Abstained:  Mrs. Stockmaster.  Absent:  Mr. Eyster.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  Mrs. Stockmaster questioned the purchase of two bolt cutters from Heart of Ohio Do It Yourself.  It was noted a bolt cutter went into each of the medics.  Mrs. Stockmaster inquired about the purchase from Zep.  This was for cleaning supplies for the District and should last about five months.  Lt. Whipple noted the District had found Zep was the least expensive on these supplies. On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Hall.  In the negative:  none.  Absent:  Mr. Eyster.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Fulmer/Shaw – The representative from Fulmer/Shaw was unable to attend but had provided a draft of the strategic plan on CD for each Board member to review.
• 2008/2009 Audit – The 2008/2009 audit had been released and a copy provided to each Board member.

NEW BUSINESS

•  2011 Budget – Mrs. Clippinger noted the Board will need to discuss the 2011 budget at the June meeting and approve it at the July meeting.  Chief Porter indicated he would meet with the Lieutenants to discuss the 2011 budget and present their suggestions at the June meeting.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Nothing to report.

Chief Porter – See Chief Porter’s report.

1. Resignation – Mrs. Frazee made a motion to accept the resignation of Volunteer Firefighter Kasey Holland, Volunteer Firefighter Steve Leis and Volunteer Firefighter Phil Lohmeyer, based on Chief Porter’s recommendation, and Mr. Hall seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Hall.  In the negative:  none.  Absent:  Mr. Eyster.
2. Pancake breakfast/open house – The annual pancake breakfast is Saturday, May 15, 2010, at 7:00 a.m. with an open house celebrating the District’s 10th anniversary.
3. Toughbook Laptop Computers – Chief Porter had purchased five Toughbook laptop computers through the government surplus program for the District. He will be going to Washington DC to pick them up. 

Prosecutor’s Office – Prosecutor Thatcher indicated the District would need to adopt a personal information policy, which he was in the process of completing.  Once completed he would present the policy for the Board’s approval and adoption. 

Prosecutor Thatcher also informed Board members of a public health concern called “Spice”.  Individuals were smoking this substance, which currently is legal in Ohio, to get high.  The side effects of “Spice” can be severe, with several individuals being hospitalized.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:45 p.m., Mrs. Frazee made a motion to adjourn the meeting until June 8, 2010 at 7:00 p.m., unless called upon for urgent business. Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Hall.  In the negative:  none.  Absent:  Mr. Eyster.