CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

May 10, 2006

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, May 10 th , 2006 at the Centerburg Town Hall, located at 49 ½ East Main, Centerburg, Ohio. The following were in attendance:

Board Members                          Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Larry Hawkins                         Chief Joe Porter

Ronnie Miller                           John Thatcher, Knox County

Tim Jensen                              Prosecuting Attorney

Patti Frazee

Public   

Firefighter Seth Coakley                                     Firefighter Pat Hornsby

Firefighter Richard Maxwell                               Firefighter Dennis Tino

Firefighter Doug Neighbarger                             Firefighter Micah Dodd

Lieutenant David Miller                                      Corey Greenwalt

Cindy Higgs, First Knox National Bank            Firefighter Kasey Holland

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the April 12, 2006 meeting were presented for approval. Mr. Miller made a motion to approve the minutes and Mrs. Hawkins seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none

ACCOUNTS PAYABLE

Mrs. Clippinger presented to the Board, warrants for their approval and signature. Mr. Jensen made a motion to approve the warrants presented; Mr. Hawkins seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

PUBLIC PARTICIPATION

Cindy Higgs, First Knox National Bank, presented the Board with the loan documents for the purchase of the new ambulance. Mrs. Frazee made a motion for the following resolution and Mr. Miller seconded the motion:

RESOLUTION 01-05-2006

Mrs. Frazee made a motion approving a resolution authorizing the president and clerk to apply for, accept and enter into a 5-year note, for the purpose of purchasing equipment. Mr. Miller seconded the motion.

WHEREAS, the governing body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment described in the Equipment Lease Purchase Agreement presented to this meeting; and

WHEREAS, the governing body of Lessee has taken the necessary steps, including any legal bidding requirements, under applicable law to arrange for the acquisition of such Equipment.

BE IT RESOLVED, by the governing body of Lessee that the terms of said Equipment Lease Purchase Agreement are in the best interests of Lessee for the acquisition of such Equipment, and the governing body of Lessee designates and confirms the following person to execute and deliver, and to witness (or attest), respectively, the Equipment Lease Purchase Agreement and any related documents necessary to the consummation of the transactions contemplated by the Equipment Lease Purchase Agreement.

FURTHERMORE BE IT RESOLVED, that the governing body of Lessee hereby represents that the reasonably anticipated amount of qualified tax-exempt obligations which have been and will be issued by the Lessee does not exceed $10,000,000 for the calendar year within which this Equipment Lease Purchase Agreement is to be "qualified tax-exempt obligation" pursuant to Section 265(b)(3) of the Internal Revenue Code.

The undersigned further certifies that the above resolution has not been repealed or amended and remains in full force and effect and further certifies that the above and foregoing Equipment Lease Purchase Agreement is the same as presented at said meeting of the governing body of Lessee.

Upon roll call the adoption of the resolution, the vote was as follows:

  Chairman Shaw, aye       Mrs. Frazee, aye

  Mr. Miller, aye       Mr. Hawkins, aye

  Mr. Jensen, aye

Passed this 10 th day of May, 2006.

____________________________       _____________________________

Chairman George Shaw                           Mrs. Patti Frazee

____________________________       _____________________________

Mr. Ronnie Miller                                    Mr. Larry Hawkins

____________________________

Mr. Tim Jensen

Attested:

____________________________

Diane Clippinger, Clerk

Ms. Higgs noted the first payment would be due May 10, 2007 .

CONTINUING BUSINESS

•  Levy - The District's levy did successfully pass. The Board agreed to put "Thank you" notes in The Clipper, Centerburg Gazette and Mount Vernon News . These advertisements would be paid for by the Levy Committee Fund.

•  Parking lot - Mr. Miller had spoken with Mr. Jim Henry, Knox County Engineer, in regards to the repaving of the District's fire station parking lot. Mr. Henry supplied Mr. Miller with the specifications for the parking lot the Board had requested. After discussing the Boards' options, they asked Mr. Miller to contact Mr. Henry in regards to an estimated cost. This would assist the Board in determining if they would need to advertise for bids for the parking lot paving or would be able to obtain estimates.

•  Phone station - The new phone station has been installed in the foyer of the fire station and is in working order.

•  Land on State Route 3 - Mrs. Clippinger noted she had contacted Randy Pore, Knox County Regional Planning in regards to the vacant land on State Route 3 the Board is considering to purchase. Mr. Pore noted the property was not in the FEMA Flood Plan, but did consist of flood type soils. Mr. Pore indicated there could be some issues with the District obtaining a septic system approval from the State EPA's office and recommended the Board get a pre-approval. Mr. Jensen made a motion to have Mrs. Clippinger obtain the State EPA's office septic system pre-approval at a maximum cost of $300.00. Mr. Miller seconded the motion. In the affirmative: Mr. Miller, Mr. Jensen, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: none.

NEW BUSINESS

REPORTS

Strategic Planning Committee - Nothing to report.

Personnel Committee - Mr. Jensen presented the requested SOG's increasing full time firefighter's holiday pay, vacation pay and sick time pay for the Boards' signatures.

Chief Porter -

•  W.W. Detroit - The maintenance service has been completed on the diesel vehicles the District owns. There were several alternator problems, which the District should receive a report on next week.

•  Lieutenant Grewell - Lt. Grewell broke his ankle while performing physical training duty. Chief Porter recommended the District allow Lt. Grewell to perform light duty work since his special administrative skills would allow him to assist Chief Porter with paperwork. Mr. Miller made a motion allowing Lt. Grewell to perform light duty work, as long as approved by his physician, and Mrs. Frazee seconded the motion. In the affirmative: Mr. Miller, Mr. Jensen, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: none.

•  Firefighter Eric Stroh - Mr. Miller made a motion to accept Firefighter Eric Stroh's resignation immediately, based on Chief Porter's recommendation and Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  Firefighter Tony Hulin - Mr. Hawkins made a motion to accept Firefighter Tony Hulin's resignation effective May 22, 2006 , based on Chief Porter's recommendation and Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  New Vehicle - After much discussion, Mr. Jensen made a motion to purchase a new Ford Explorer, for Chief Porter, with the tire upgrade and console. Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Jensen, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: Mr. Miller.

EXECUTIVE SESSION

Mr. Jensen made a motion to adjourn to Executive Session at 8:20 p.m. to discuss personnel disciplinary actions and Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

Mr. Miller made a motion to adjourn from Executive Session, with no action taken, at 8:35 p.m. and Mrs. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

Firefighter Dennis Tino approached the Board in regards to regular part-time firefighters receiving holiday pay. The Board requested Firefighter Tino obtain a copy of the Eastern Knox County Joint Fire District's SOG in regards to this and present it to the Personnel Committee. The Personnel Committee will then present their proposed SOG to the Board.

Mr. Miller made a motion to accept the Personnel Committee's presented holiday, sick time and vacation time SOG's, retroactive to January 1, 2006 , and Mr. Hawkins seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Jensen, Mr. Hawkins, Chairman Shaw and Mrs. Frazee. In the negative: none.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:45 p.m. , Mr. Miller made a motion to adjourn the meeting and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on June 14 th , 2006 , unless called upon for urgent business.