CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 9, 2010

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 9, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Patti Frazee, Vice Chairman                                                   Diane Clippinger, Clerk

Diana Stockmaster                                                                  Chief Joe Porter

Roger Hall                                                                               Jennifer Springer, Knox County

Tim Eyster                                                                                 Assistant Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                       Lieutenant Dan Rott                          

Lieutenant David Miller                                                        

Gary Walters, Rinehart-Walters-Danner Insurance Agency

Dave Fulmer, Fulmer/Shaw

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice Chairman Frazee at 7:00 p.m.

PUBLIC

Mr. Gary Walters, Rinehart-Walters-Danner Insurance Agency, presented and reviewed the District’s current property/liability insurance coverage with The Ohio Plan. The renewal premium is $11,165.00, which is less than last year.  Mr. Eyster made a motion to continue coverage with the The Ohio Plan and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Vice Chairman Frazee and Mrs. Stockmaster.  In the negative:  none.  Absent:  Chairman Porter.

Mr. Dave Shaw, Fulmer/Shaw, presented the Board a preliminary Strategic Plan for the District. Mr. Shaw indicated the District’s two main issues are a station buildings and the need for additional personnel.  Mr. Shaw noted they will continue to work on the District’s plan and present the final one at a later date.

APPROVAL OF MINUTES

Mrs. Stockmaster made a motion to approve the annual organization meeting and the regular meeting minutes from January 12, 2010.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Vice Chairman Frazee and Mrs. Stockmaster.  In the negative:  none.  Absent:  Chairman Porter.

Due to adverse weather conditions,  there was no meeting in February.

ACCOUNTS PAYABLE

Mrs. Stockmaster made a motion to approve the warrants presented and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Vice Chairman Frazee and Mrs. Stockmaster.  In the negative:  none.  Absent:  Chairman Porter.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• 2008/2009 Audit – The 2008/2009 audit has been started.  Mrs. Clippinger noted there would be no increase in fees from the 2006/2007 audit.
• Health Insurance Renewal – Mrs. Clippinger presented information on the renewal of the District’s health insurance policy.  The premium had increased over 20%.  The Board felt it would be beneficial if a representative from Rinehart-Walters-Danner Insurance Company came to the next Board meeting to discuss the Boards’ options.  The Board would also like additional information on flexible spending accounts.  The Board agreed to table this issue.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Nothing to report.

Chief Porter – See Chief Porter’s report.

1. Department Chaplain – It was noted the Department Chaplain could be a volunteer, but the position still needed additional research.
2. Anniversary – Chief Porter noted the District’s 10th anniversary will be March 16, 2010.
3. Risk Management Review – The Ohio Plan had recently reviewed the District’s risk management policies and procedures.  The representatives felt the District currently had the necessary policies and procedures to help insure a risk free environment.

Prosecutor’s Office – Nothing to report

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:00 p.m., Mrs. Stockmaster made a motion to adjourn the meeting until April 13, 2010 at 7:00 p.m., unless called upon for urgent business. Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Vice Chairman Frazee and Mrs. Stockmaster.  In the negative:  none.  Absent:  Chairman Porter.