CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 8, 2006

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, March 8, 2006 at the Central Ohio Joint Fire District Fire Station, located at 5138 Columbus Road , Centerburg , Ohio . The following were in attendance:

Board Members                     Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Larry Hawkins                         Chief Joe Porter

Ronnie Miller                           John Thatcher, Knox County

Tim Jensen                                          Prosecuting Attorney

Patti Frazee

Public   

Firefighter Cory Schwartz                    Firefighter Tony Hulin     

Firefighter Tim McKee                        Firefighter Nick Keener

Lieutenant Dave Miller           

Steve Stricklen, Burgess Ambulance             

The regular Board meeting was called to order by Chairman Shaw at 7:05 p.m.

APPROVAL OF MINUTES

The minutes from the on February 8, 2006 were presented for approval. Mrs. Frazee indicated Mr. Lyman Gates was in attendance of this meeting and needed to be added to the list of Public . Chief Porter noted that under Continuing Business, item 2, the 911 Board "ten years" ago had not approved the phone station. Mr. Miller made a motion to approve the minutes, as corrected, and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none

ACCOUNTS PAYABLE

Mrs. Clippinger presented to the Board, warrants for their approval and signature. Mr. Miller made a motion to approve the warrants presented; Mr. Hawkins seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

PUBLIC PARTICIPATION

Mr. Steve Stricklen, Burgess Ambulance, was present in regards to the District's purchase of a new ambulance. Prosecutor Thatcher recommended the Board table this issue until he had an opportunity to review the sale's contract. Mr. Hawkins made a motion to purchase the Road Rescue Ambulance from Burgess Ambulance, at a cost of $121,454.00 and authorizing Chairman Shaw to sign the final contact, pending Prosecutor Thatcher's approval to form. Mr. Miller seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Jensen, Mrs. Frazee, Chairman Shaw and Mr. Hawkins. In the negative: none. Mr. Stricklen indicated anticipated delivery date of the ambulance would be 180 to 200 days.

CONTINUING BUSINESS

•  Levy - The Levy Committee agreed to meet with Prosecutor Thatcher to discuss the necessary procedures for the upcoming levy.

•  Parking lot - Chairman Shaw suggested this issue be table until specifications were drawn up and the Board agreed.

•  Insurance - Mrs. Clippinger presented the Board a quote from Rinehart-Walters-Danner Insurance for uninsured/underinsured coverage, which was a $944.00 increase, and for contents coverage on the storage shed, which would be a $23.00 increase. Prosecutor Thatcher recommended the Board not add uninsured/underinsured coverage. The Board agreed with Prosecutor Thatcher's recommendation. The Board did request Mrs. Clippinger have the contents of the storage shed covered, at an additional cost of $23.00. Mrs. Clippinger indicated she would contact Rinehart-Walters-Danner Insurance.

NEW BUSINESS

•  Appointment - Mrs. Clippinger indicated the Board needed to appoint six individuals to the Volunteer Fire Fighters' Dependents Fund Board. The Board appointed Mr. Jensen, Mr. Hawkins, Lt. Miller, Firefighter McKee and Firefighter Keener.

•  Sweatshirts - The Board discussed having Central Ohio Joint Fire District Sweatshirts for all Board members to wear to community functions. The Board asked Prosecutor Thatcher his opinion on this issue. Prosecutor Thatcher indicated it was up to the Board's discretion. The Board asked Chief Porter to order a sweatshirt for any Board member wanting one.

•  Four year plan - Chief Porter presented the Board with a 4 year plan for their review.

•  Fire station - The Board discussed the Districts' options once the bond issue on the Fire Station was satisfied. The Board decided to table this issue until the May meeting.

•  Squad financing - Mr. Jensen made a motion to pay off the engine and to apply for a loan for the purchase of the new squad through First Knox National Bank. Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Jensen, Mrs. Frazee, Chairman Shaw and Mr. Hawkins. In the negative: none.

REPORTS

Strategic Planning Committee - Nothing to report.

Personnel Committee - Mr. Jensen indicated the Personnel Committee had nothing additional to present, although he indicated the Committee would still like the Board to increase vacation, holiday and sick time for full time employees.

Audit Committee - The Audit Committee had met and had found the investments were off $119.11. They had determined this was consistently off every month. Mrs. Clippinger indicated she would go back in prior years to see if she could find the error. The Committee did note that all other records were in order. After researching the Districts' First Knox National Bank accounts, Mrs. Frazee made a motion to close the Cash Management Account, open a Money Market Savings Account and to change the checking account to a no fee/no interest bearing account. These changes would financially benefit the District. Mr. Miller seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Jensen, Mrs. Frazee, Chairman Shaw and Mr. Hawkins. In the negative: none.

Prosecutor Thatcher - Nothing to present

Chief Porter -

•  Engine 421 - Chief Porter indicated the transmission in Engine 421 had been repaired and the engine was back in service.

•  W.W. Williams Detroit - Chief Porter asked the Board to approve W.W. Williams Detroit to service the three diesel vehicles the District currently owns, at an estimated cost of $3,900.00. After some discussion the Board asked to table this issue.

•  Proximately lock system - Chief Porter noted all employees had received key cards, which would operate the new proximately lock system.

•  Resignation - Chief Porter recommended the Board accept the resignations of Firefighter Andrew Kalnow and Firefighter Robert Moore. Mr. Miller made a motion to accept the resignation of Firefighter Kalnow and Firefighter Moore. Mr. Hawkins seconded the motion. On roll call vote in the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  Burn ban - Chief Porter indicated the Ohio Department of Natural Resources burn ban was in effect. There is to be no open burning in the months of March, April, May, October and November during the hours of 6:00 a.m. to 6:00 p.m.

•  Phone station - Mr. Jensen made a motion for have a 911 phone station installed at a cost of $30.00 per month with a $19.00 installation fee. Mrs. Frazee seconded the motion. On roll call in the affirmative: Mr. Miller, Mr. Jensen, Mrs. Frazee, Chairman Shaw and Mr. Hawkins. In the negative: none.

EXECUTIVE SESSION

None

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:10 p.m. , Mr. Miller made a motion to adjourn the meeting and Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on April 12 th , 2006 , unless called upon for urgent business.