CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

March 10, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, March 10, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                         Jennifer Springer, Assistant Knox

Harold Cochran                                                                          County Prosecuting Attorney

Diana Stockmaster

Public

Ted Wendling, Rinehart-Walters-Danner Associates, Inc.

Gary Walters, Rinehart-Walters-Danner Associates, Inc.

Cindy Higgs, First Knox National Bank                        

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Ted Wendling, Rinehart-Walters-Danner Associates, Inc., presented several renewal options for the District’s health insurance policy with Anthem Blue Cross and Blue Shield.  The current renewal will increase by 20%.  After discussion, Mrs. Frazee made a motion to renew with the current carrier, but changing to Anthem’s Plan 6, which would reduce the premium.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.

Mr. Gary Walters, Rinehart-Walters-Danner Associates, Inc., presented and discussed two options for property/liability insurance.  The renewal of District’s current policy with VFIS is $12,588.00 per year, which is a $1,500.00 reduction from last year.  Mr. Walters indicated the Ohio Plan was another option for the District, with a premium of $9,895.00 per year.  After discussion, Mrs. Frazee made a motion to accept the Ohio Plan policy and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.

Mrs. Cindy Higgs, First Knox National Bank, was present with the necessary documents to obtain financing for the new engine the District is purchasing.  The loan amount is $279,524.00, for 10 years and subject to a rate review after five years.  The District has the option to pay the loan off at any time with no penalties, with the first payment due April 1, 2010.  Mrs. Frazee made a motion to accept the attached resolution, 2009.03.01 and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none.  The Board and clerk signed all necessary documents.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the February 10, 2009 meeting minutes and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

OLD BUSINESS

1. Fulmer/Shaw – Chief Porter noted representatives from Fulmer/Shaw had a meeting with staff of the District on February 25, 2009.  There will be a public meeting scheduled in the near future.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Chief Porter gave the Personnel Committee several revised S.O.G.’s for their review.

Chief Porter – See Chief Porter’s report.

1. New engine – The estimated delivery date of the new engine is March 25, 2009.
2. Snow plow – The cost of a snow plow and installation would be $4,075 or $4,400, depending on the type of plow purchased.  Chief Porter suggested the Board use the money from the sale of the old engine to purchase the blade.  This was tabled.
3. Highland School expansion – The District had been provided with the preliminary plans for the expansion of Highland Schools.   Chief Porter noted there were some changes being recommended by the District.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:20 p.m., Mr. Haberman made a motion to adjourn the meeting until April 14, 2009 at 7:00 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.