CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

July 13, 2010

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, July 13, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Porter Welch, Chairman                                                          Diane Clippinger, Clerk

Patti Frazee                                                                             Chief Joe Porter

Roger Hall                                                                               John Thatcher, Knox County

Diana Stockmaster                                                                                Prosecuting Attorney

Tim Eyster

Public

Lieutenant Jason Whipple                                                       Elizabeth Petro                                   

Lieutenant David Miller                                                                    

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mrs. Frazee made a motion to approve the minutes from the June 8, 2010 meeting and Mr. Hall seconded motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mrs. Stockmaster, Mr. Eyster and Mr. Hall.  In the negative:  none. 

Mr. Hall made a motion to approve the minutes from the July 8, 2010 special meeting and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mrs. Stockmaster, Mr. Eyster and Mr. Hall.  In the negative:  none.

ACCOUNTS PAYABLE

Mr. Eyster made a motion to approve the warrants presented and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Fulmer/Shaw – A representative from Fulmer/Shaw had recently spoken to Chairman Welch and indicated they were waiting on the Board’s opinion on the proposed Plan.  The Board was asked to email Chairman Welch any comments or suggestions by the end of July and he would forward them onto Fulmer/Shaw.  Chairman Welch indicated he would also forward all comments to Board members.
• Insurance – Mrs. Clippinger indicated after several months, the Central Ohio Joint Fire District’s medical insurance coverage is now with Medical Mutual. 

Mrs. Frazee made a motion to suspend the regular meeting at 7:12 p.m. in order to conduct the 2011 Budget hearing. Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mrs. Stockmaster, Mr. Eyster and Mr. Hall.  In the negative:  none.

The 2011 Budget hearing of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:13 p.m.  The 2011 budget presented by Mrs. Clippinger was with no increase to expenditures.  Chairman Welch indicated at the current spending rate, the Central Ohio Joint Fire District would be in the deficit by 2012.  Chairman Welch requested Chief Porter review the budget and present to the Board reductions so the District’s expenditures would remain under the anticipated revenue.

Mrs. Frazee made a motion to approve the 2011 budget, with no increase to expenditures, and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mrs. Stockmaster, Mr. Eyster and Mr. Hall.  In the negative:  none.

Mr. Eyster made a motion to adjourn the 2011 Budget hearing meeting at 7:20 p.m. and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mrs. Stockmaster, Mr. Eyster and Mr. Hall.  In the negative:  none.

Chairman Welch reconvened the regular Central Ohio Joint Fire District meeting at 7:21 p.m.

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – The personnel committee had completed Chief Porter’s annual review and would like to adjourn to Executive Session later to discuss it.

Chief Porter – See Chief Porter’s report.

1. Resignation – Mr. Eyster made a motion to accept the resignation of Firefighter Cody Cline, as of July 3, 2010 and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none. 
2. New Hire – Chief Porter recommended the Board hire Mr. Steven Sndyer as a regular part-time basic EMT, starting pay of $8.89 per hour.  The Board questioned some of Mr. Snyder’s credentials.  Based on the recommendation of Prosecutor Thatcher, Mrs. Frazee made a motion to hire Mr. Snyder, contingent on a positive background check and favorable recommendations from previous employers.   Mr. Hall seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none. 
3. 911 Access – Chief Porter noted the router had been installed so the District had access 911 with the county

The Heart of Ohio Association thanked the Central Ohio Joint Fire District employees for a job well done during the recent Home Town Festival.

Prosecutor’s Office – Prosecutor Thatcher recently distributed a memo in regards to blood being drawn in OVI incidents.  He asked Chief Porter to be aware of this situation and requirements to assist in protecting the District’s personnel.

The Muskingham Valley Council thanked Chief Porter for having all Explorer Post 311 adults trained in youth protection.

EXECUTIVE SESSION

Mrs. Stockmaster made a motion to adjourn to executive session at 7:44 p.m. to discuss Chief Porter’s evaluation, with Prosecutor Thatcher and Chief Porter.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none. 

Mr. Eyster made a motion to adjourn out of executive session, with no action taken, at 8:33 p.m. and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none. 

Mrs. Stockmaster requested a yearly meeting between the Central Ohio Joint Fire District employees and the Centerburg Football team and coaches to review helmet policy and procedures.  Mrs. Stockmaster felt it would be beneficial in case of an injury during a game.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:35 p.m., Mrs. Frazee made a motion to adjourn until the regular meeting on August 10, 2010 at 7:00 p.m., unless called upon for urgent business. Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Eyster and Mr. Hall.  In the negative:  none.