CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 14, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, June 14, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Patti Frazee, Vice-Chairman                                                   Diane Clippinger, Clerk

Dave Beck                                                                              Chief Joe Porter

Roger Hall                                                                               John Thatcher, Knox County Prosecutor

Tim Eyster                                                                              

Public

Lieutenant Dan Rott                                                               Lieutenant Jason Whipple                  

Lieutenant David Miller                                                         Kelly McClain, Ohio Insurance Services

Ted Wendling, Rinehart, Walters, Danner Insurance Agency

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice-Chairman Frazee at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Kelly McClain, Ohio Insurance Services, felt the Anthem medical insurance policy was the best choice for the District.  He indicated this was most compatible with the current Medical Mutual policy, but at a lesser cost.

Mr. Ted Wendling, Rinehart, Walters, Danner Insurance Agency, presented several medical insurance quotes.  Mr. Wendling also recommended the Anthem policy, but a different plan than Mr. McClain. 

The Board thanked both Mr. McClain and Mr. Wendling for their time and indicated they would make a decision later in the meeting.

APPROVAL OF MINUTES

Mr. Beck made a motion to approve the minutes from the meeting on May 11, 2011, and Mr. Hall seconded the motion.   On roll call in the affirmative:  Mr. Beck, Mr. Hall and Vice-Chairman Frazee.  In the negative:  none.  Abstained:  Mr. Eyster.  Absent:  Chairman Welch.

ACCOUNTS PAYABLE

Mr. Eyster made a motion to approve the warrants presented and Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

•  Insurance – Mrs. Clippinger had received confirmation that the agent of record Ohio Insurance Services requested the Board temporarily change for the month of May, will not go into effect until July 1.  Ohio Insurance Services had requested this change so that they would be able to obtain the Districts’ current rates, however;  the rates were obtained without the change being in effect.  Based on the recommendation of Prosecutor Thatcher, Mr. Beck made a motion for the following resolution and Vice-Chairman Frazee seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 06.01.2011

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in a regular meeting on the 14th day of June, 2011 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Dave Beck, Trustee

Tim Eyster, Trustee                                                     Roger Hall, Trustee

Mr. Beck  moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District removes Ohio Insurance Services Agency, Inc. as the District’s agent of record with Medical Mutual of Ohio effective immediately.  The Board wishes to retain Rinehart, Walters, Danner Insurance Agency as agent of record.

Mrs. Frazee seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                       yes

            Tim Eyster, Trustee                                         yes

Dave Beck, Trustee                                         yes

Roger Hall, Trustee                                         yes

Adopted: June 14, 2011

After discussion, Mr. Beck made a motion for the Board to remain with Rinehart, Walters, Danner Insurance Agency and to change to Anthem medical insurance.  The District would also offer Medical Mutual vision and dental coverage, at the employees cost.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.

• Soft-billing for EMS – Mr. Beck made a motion requesting Chief Porter apply for the District’s Medicare provider number so that if the District wished to bill for emergency services it would be able to.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.

NEW BUSINESS

•  2012 Budget – Mrs. Clippinger presented the Board a 3% increase to expenditures budget and a budget with no increase to expenditures.  After discussion, the Board agreed to a 3% increase to expenditures.  The 2012 Budget hearing will be July 12, 2011 at 7:00 p.m., with the regular meeting immediately following. 

REPORTS

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

• Special Duty Crews – Chief Porter requested the Board re-instate special duty crews.  Chief Porter felt these crews were beneficial to the District.  Based on Chief Porter’s recommendation, Mr. Beck made a motion to re-instate special duty crews and Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.
• Resignation – Mr. Beck made a motion to accept the resignation of Firefighter Tyler Poe, based on Chief Porter’s recommended.  Vice-Chairman Frazee seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.
• Resignation – Mr. Eyster made a motion to accept the resignation of Volunteer Firefighter Steve Leis, based on Chief Porter’s recommended.  Mr. Beck seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.
• Paramedic – Chief Porter informed the Board Firefighter Ron Cunningham had completed his paramedic training and recently had received his paramedic certification. 

Strategic Planning Committee – Chief Porter gave a presentation outlining the personnel and equipment needed in order for the department to operate more effectively and efficiently.  The presentation also included the estimated revenue required to support these changes.  In order for the District to have a levy on the November ballot, all necessary documentation would need to be submitted to the Knox County Board of Elections by August 5, 2011.  Mr. Beck made a motion for the Board to have a special meeting on June 28, 2011 at 7:00 p.m. to discuss the District’s current levy and options to present to the residents of the District.  Mr. Eyster seconded the motion. On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.  

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:37 p.m., Mr. Beck  made a motion to adjourn until the special meeting on June 28, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Hall seconded the motion.  On roll call in the affirmative:  Mr. Beck, Mr. Hall, Mr. Eyster and Vice-Chairman Frazee.  In the negative:  none.  Absent:  Chairman Welch.