CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 10, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, June 10, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Patti Frazee, Vice Chairman                                                      Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Diana Stockmaster                                                                   John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Public

Lieutenant Tom Grewell                                                            Calvin Shoop

Kelli Shoop                                                     

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Vice Chairman Frazee at 7:00 p.m.  

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the May 15, 2008 meeting and Mr. Cochran seconded the motion.  In the affirmative:  Vice Chairman Frazee, Mr. Cochran and Mr. Haberman.  Abstained:  Mrs. Stockmaster.  Absent:  Chairman Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  In the affirmative:  Vice Chairman Frazee, Mrs. Stockmaster, Mr. Haberman and Mr. Cochran.  Absent:  Chairman Welch.  In the negative:  none.   

CONTINUING BUSINESS

• Sick Time SOG – Chief Porter presented the revised sick time SOG for the Board’s approval.  Prosecutor Thatcher approved both SOG’s presented, but felt the signed acknowledgment sheet was a good idea.  Mr. Haberman questioned the part where the fire chief has the final decision on the transferring of sick time.  Chief Porter indicated that was directly from the SOG presented by Chairman Welch.  Prosecutor Thatcher indicated it was a good idea for the fire chief to make the final decision.  Mrs. Stockmaster made a motion to approve the sick time SOG as presented and Mr. Haberman seconded the motion.  Mrs. Clippinger noted Lt. Jason Whipple would not have enough sick time at the end of this pay period with the time off he has taken with the death of his mother and his injury while at the recent training.   Mrs. Clippinger questioned whether the Board would make the sick time SOG retroactive to assist Lt. Whipple.  The Board agreed they were unable to make the sick time SOG retroactive.  On roll call in the affirmative, not making the sick time SOG retroactive, Mrs. Stockmaster, Vice Chairman Frazee, Mr. Cochran and Mr. Haberman.  In the negative:  none.  Absent:   Chairman Welch.
• Planning Vendor – It was noted there would be an individual at the July Central Ohio Joint Fire District Board meeting to discuss preparing a forecast for the District.

NEW BUSINESS

• 2009 Budget – The 2009 Budget was tabled until the Budget hearing on July 8th, 2008 at 6:30 p.m.  The regular meeting will immediately follow.
• Fire Levy – The Board discussed several options for the District’s current fire levy.  Mr. Cochran made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

(R.C. 5705.19)

Resolution No. 2008.06.01

A Resolution stating the necessity and purpose of a levy for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in regular session on the 10th day of June 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                         Phil Haberman, Trustee

Diana Stockmaster, Trustee                              Harold Cochran, Trustee

Mr. Cochran moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, it is necessary to place a 5.50 mill replacement levy on the November 4th, 2008 ballot for three (3) years for fire protection;

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District shall place a 5.50 mill replacement levy on the November 4th, 2008 ballot for three (3) years for fire protection.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Diana Stockmaster, Trustee                              yes

Harold Cochran, Trustee                                  yes

Adopted: June 10, 2008                                                         ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Harold Cochran, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

REPORTS

Prosecutor – Prosecutor Thatcher indicated Assistant Prosecutor Springer had completed sexual harassment training at the Central Ohio Joint Fire District and the Eastern Joint Fire District.  The Fredericktown Fire District was scheduled for training in the near future.  Prosecutor Thatcher indicated each District has been presented a copy of this presentation, which all new employees would need to watch and sign an acknowledgment.

Strategic Planning Committee – Nothing to present.   

Personnel Committee – Nothing to present

Chief Porter – (also see Chief Porter’s report)

• Training – The District had taken part in several training exercises. 
• Grant – Chief Porter was applying for a 100% equipment grant
• Communications – There had been several issues with communications in the surrounding areas but this was being resolved.
• Awards – The District has been nominated for the 13th annual Freedom Award and had received 100% Achievement award from the Knox County Camber of Commerce and Bureau of Workers’ Compensation.
• Property Addresses – Chief Porter indicated the District was having issues responding to emergency calls do to the fact many residents are not plainly marked with address signs.  Chief Porter requested each subdivision consider revising their zoning regulations to include requiring each residence to have an address sign, located at the road.
• Replacement of Engine 421 – Chief Porter informed the Board getting replacement parts for Engine 421 was nearly impossible and the engine was in need of replacement.  The Board discussed its options of replacing Engine 421 with a new engine, a used engine or having a new chassis put on Engine 421.  The Board asked Chief Porter to obtain more information on replacing Engine 421 with a used engine and report his findings at the July meeting.

Mr. Haberman had been approached in regards to the procedures to have the District burn a building for a property owner.  Chief Porter noted the property owner would have to meet several requirements, including no liens or insurance on the property and obtaining an asbestos inspection.  Once this had been completed a burn permit could be applied for from the state.

Prosecutor Thatcher noted he would research any legal issues with entities requiring residents to obtain an address sign.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mr. Cochran made a motion to adjourn the meeting until the 2009 Budget hearing on July 8th, 2008 at 6:30 p.m., with the regular to immediately follow, unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Vice Chairman Frazee, Mrs. Stockmaster, Mr. Haberman and Mr. Cochran.  In the negative:  None.  Absent:  Chairman Welch.