CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

June 13th, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, June 13th, 2007 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

George Shaw, Chairman                                                           Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Chip Welch                                                                                Prosecuting Attorney

Harold Cochran, late

Public

Firefighter Dave Grumney                     Jeanne Jones                Virginia Guth

Nicholas Jones                         Sarah Myers                 Tiana Kelly

Tawni Kelly                                          Sherrie Rott                  Bob Kelly

Dan Rott                                              Ken Rott                      Josh Ciotti

Lieutenant David Miller             Firefighter Jason Coreno                      

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the regular meeting on May 9, 2007 were presented for approval.  Mr. Haberman made a motion to approve the minutes and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Welch.  In the negative:  none. 

ACCOUNTS PAYABLE

Warrants were presented for the Boards approval and signature.  Mr. Welch made a motion to approve the warrants presented; Mr. Haberman seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman and Mr. Welch.  In the negative:  none. 

CONTINUING BUSINESS

• Helicopter Pad Lights – The helicopter pad lights have been installed and are in working order.  There is some additional ground leveling which needs completed.  Chief Porter indicated parking stops should be installed to prevent the pad from being driven upon.  
• Forecast Proposal – Chairman Shaw noted he had not made copies of the forecast proposal and had been unable to contact Chief Tom Stewart, Orange Township.  He suggested this issue be tabled and the Board agreed.

NEW BUSINESS

• 2008 Budget – The 2008 Budget had been included in each Board member’s packet, prior to the meeting.  The Board discussed the capital improvement line item which included the cost of installing dry hydrants, $10,000 and the purchase of a turn-out gear extractor/dryer, $10,000.  Mrs. Clippinger noted she had contacted the Knox County Auditor’s Office in regards to fire fund balances in each of the District’s entities, which could assist with the cost of installing dry hydrants in the Townships.  As of 1/1/07, Liberty Township had a fire fund balance of $7,200 and Hilliar Township had a fire fund balance of $864.00.  The other entities had no fire fund balances.  Mrs. Clippinger noted the fiscal officer for Hilliar Township had indicated their fire fund balance would be used when the final bond payment was made.  Mrs. Frazee indicated she would speak with the Liberty Township Trustees about the fire fund balance in their Township.  Mrs. Clippinger also noted the fire contract with South Bloomfield would expire December 31, 2008 and the District’s fire levy would expire in 2009.   The Board felt there should be an additional $20,000 put aside in the capital outlay line item for the purchase of land and/or large equipment.  It was noted the public budget hearing would be Wednesday, July 11, 2007 at 6:30 p.m., with the regular meeting immediately following and the addition of $20,000 to the capital outlay line item being the only change.

REPORTS

Strategic Planning Committee – Nothing to present.

Personnel Committee – Personnel Committee presented the Board with a proposal for an administrative assistant position.  Mrs. Frazee noted the position would consist of a twenty hour work week at $9.00 per hour.  Mr. Cochran suggested this be tabled so that the Board would have time to review the Personnel Committee’s proposal.  The Board agreed.

Audit Committee – Nothing to present.

Chief Porter – (see Chief’s attached report)

• Engine 421 – Chief Porter indicated Engine 421 had been repaired at a cost of $4,125.00.  The engine was scheduled to have the holes repaired in the floor board and the seats repaired.
• Vacant Land – Chief Porter suggested the Board check into purchasing the vacant land on State Route 3 and Tucker Road by land contract, which would be easier on the District’s budget.
• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Todd McKee, based on Chief Porter’s recommendation, and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none. 
• Hire – Mr. Welch made a motion to hire Nicholas Jones and Zachary Justice part-time at $9.24 per hour and Mrs. Frazee seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.   Mr. Haberman made a motion to hire Dan Rott part-time at $8.11 and Mr. Welch seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.  The Board welcomed Firefighter Jones, Firefighter Justice and Firefighter Rott to the District after Chief Porter swore them in.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:58 p.m., Mr. Haberman made a motion to adjourn the meeting until the 2008 budget hearing on July 11, 2007, unless called upon for urgent business, and Mr. Cochran seconded the motion.  In the affirmative:  Chairman Shaw, Mrs. Frazee, Mr. Haberman, Mr. Cochran and Mr. Welch.  In the negative:  none.