CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

SPECIAL YEARLY ORGANIZATIONAL MEETING

January 9, 2007

A special yearly organizational meeting of the Central Ohio Joint Fire District was held on Wednesday, January 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                Staff

Patti Frazee                                                                                         Diane Clippinger, Clerk         

Diana Stockmaster                                                                              Chief Joe Porter, late

Chip Welch                                                                                         John Thatcher,

Phil Haberman                                                                                       Knox County Prosecutor, late

Harold Cochran

Public

Firefighter Dave Grumney                                                                  Firefighter Stephen Burger

The special yearly organizational Board meeting was called to order by Mrs. Frazee at 6:30 p.m.

Chairman nominations were accepted.  Mr. Haberman nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mr. Cochran seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none. 

Nominations for Vice Chairman were accepted.  Mr. Haberman nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Chairman Welch seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The Board discussed the date and time of the Central Ohio Joint Fire District Board meetings.  Mr. Haberman suggested the monthly meetings be changed to the second Tuesday of each month at 7:00 p.m. and made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-01-2008

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 9th day of January, 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Phil Haberman, Trustee                                               Porter Welch, Trustee

Harold Cochran, Trustee

Mr. Haberman moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mr. Cochran seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                       yes

Phil Haberman, Trustee                                   yes

Harold Cochran, Trustee                                 yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 9, 2008                                                     ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Harold Cochran, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Porter Welch, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01-01-2008 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  January 9, 2008                                               ________________________

Diane Clippinger, Clerk

Mr. Haberman made a motion that the District’s checking account and safety deposit box remain at First Knox National Bank.  He also indicated the Districts’ investments remain at Star Ohio and First Knox National Bank.  Mr. Cochran seconded the motion. On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The Board agreed to allow the clerk to use First Knox National Bank for employee direct deposit transactions.  The clerk would also be allowed to make 941 tax payments, OPERS and OP&F deposit payments via EFT. 

It was noted Board members would be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year.

The current Board members’ terms and expiration dates were noted:

            Porter “Chip” Welch, At-large Member – term expires 12/31/09

            Patti Frazee, Liberty Township Trustee – term expires 12/31/08

            Diane Stockmaster, Centerburg Village Council – term expires 12/31/08

            Harold Cochran, Milford Township Trustee – term expires 12/31/09

            Phil Haberman, Hilliar Township Trustee – term expires 12/31/09

The Board agreed to table salary compensation until Executive Session.

Mrs. Frazee made a motion to increase the clerk’s salary to $16,977.00 based on the Ohio Township’s Fiscal Officer’s pay schedule.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion to reduce the current $0.10 per sheet cost for coping public records to $0.05 per sheet, as recommended by Prosecutor Thatcher.  This fee would need to be paid before the records would be copied.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-02-2008

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 9th day of January, 2008 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                   Diana Stockmaster, Trustee

Phil Haberman, Trustee                                               Porter Welch, Trustee

Harold Cochran, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mr. Cochran seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Name                                                               Vote {Yes, No, or Abstain}

Patti Frazee, Trustee                                       yes

Phil Haberman, Trustee                                   yes

Harold Cochran, Trustee                                 yes

Diana Stockmaster, Trustee                            yes

Porter Welch, Trustee                                     yes

Adopted: January 9, 2008                                                      ________________________

Patti Frazee, Trustee

                                                                                                ________________________

Phil Haberman, Trustee

________________________

Harold Cochran, Trustee

________________________

Diana Stockmaster, Trustee

________________________

Porter Welch, Trustee

Attest:

______________________                                       

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio, Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 01-02-2008 is taken and copied from the record of proceedings of the District, and that it has been compared by me with the resolution on the record and is a true copy.

Date:  January 9, 2008                                               ________________________

Diane Clippinger, Clerk

Mr. Haberman made a motion to establish the reimbursement of mileage, based on the Internal Revenue Service recommendations, at $0.50 per mile and Mr. Cochran seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Stockmaster made a motion for the following committee appointments and Mrs. Frazee seconded the motion: 

            Audit committee – Mr. Haberman and Mrs. Stockmaster

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Chairman Welch and Mr. Cochran

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

The Board agreed to retain Hilliar Township as the District’s Public Records Commission and grants Hilliar Township the right to act in the capacity of a Public Records Commission on the behalf of the Central Ohio Joint Fire District. 

Mr. Haberman made a motion to adjourn to Executive Session at 6:45 p.m. to discuss personnel compensation and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion to adjourn out of Executive Session at 7:05 p.m. and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion to increase the Fire Chief’s salary by 2%, effective January 1, 2008, making his annual salary $57,908.53.  The Fire Chief’s base hours will be increased to 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) months salary per year due to illness or disability.  Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion for the following full time firefighter’s hourly wage schedule, effective January 1, 2008 and Mrs. Stockmaster seconded the motion. 

                        First full year appointed to the position - $10.25 per hour

                        Second year and continuing -                  $11.25 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion in increase all part-time firefighter’s hourly wage by 4% and Mr. Haberman seconded the motion. 

                        a – Basic EMT                        - $ 8.43 per hour

                        b – Intermediate EMT              - $ 9.02 per hour

                        c – Paramedic                          - $ 9.60 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Frazee made a motion at 7:08 p.m. to adjourn the special annual organizational meeting.  Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.