CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 13, 2009

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, January 13, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              Jennifer Springer, Assistant Knox

Harold Cochran                                                                          County Prosecuting Attorney

Diana Stockmaster

Public

Lieutenant David Miller                                                

Wayne and David Fulmer, Fulmer/Shaw                                                          

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:03 p.m.

PUBLIC PARTICIPATION

Wayne and David Fulmer, Fulmer/Shaw, were present to discuss a strategic planning proposal.  They indicated the plan could be completed in a couple of months and be directed towards growth of the District or maintaining the District.  Chairman Welch felt the District needed a plan in order to progress and the Board agreed.  Mrs. Frazee made a motion to hire Fulmer/Shaw to prepare a strategic plan for the Central Ohio Joint Fire District and Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.  Abstained:  Mr. Cochran.

APPROVAL OF MINUTES

Mrs. Stockmaster noted several corrections on the December 9, 2008 minutes.  “Fuller” needed to be corrected to “Fulmer” under Strategic Planning Committee Reports and the January “16th” meeting needed to be corrected to January “13th”.  Mrs. Stockmaster made a motion to approve the December 9, 2008 minutes as corrected and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Stockmaster and Mrs. Frazee. In the negative:  none. 

CONTINUING BUSINESS

NEW BUSINESS

1. Volunteer Firefighter’s Dependent Fund Appointments - Mr. Haberman made a motion for the following one year appointments for the Volunteer Firefighter’s Dependent Fund:  Firefighter Patrick Hornsby, Chairman; Harold Cochran, Secretary; Phil Haberman; Firefighter Stephen Burger; Roger Crego.  Mrs. Stockmaster seconded the motion. In the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 
2. Holiday S.O.G. - Mrs. Clippinger asked the Board to change the holiday S.O.G. to be more compliant with Ohio Police & Fire.  She asked to pay all full time firefighter’s holiday pay in the year it was earned; one check to be paid at the end of the calendar year.   Mr. Cochran made a motion to amend the holiday S.O.G. and Mrs. Stockmaster seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.
3. Public Records Retention Policy – Mr. Haberman made a motion for the following resolution based on the recommendation of  Prosecutor Thatcher:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 2009.01.03

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the regular session on the 13th day of January 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                         Harold Cochran, Trustee

Phil Haberman, Trustee                         Diana Stockmaster, Trustee

Porter Welch, Trustee

Mr. Haberman, moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District Board adopts the attached prosecutor’s recommended Public Records Retention Policy.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Porter Welch, Trustee                                       yes

Diana Stockmaster, Trustee                              yes

Harold Cochran, Trustee                                  yes

Adopted: January 13, 2009                                        

Attest:

_________________________                                             

Diane Clippinger, Clerk

REPORTS

Strategic Planning Committee – Hired Fulmer/Shaw to prepare a Strategic Plan for the District.

Personnel Committee – Nothing to report.

Chief Porter – See Chief Porter’s report.

Prosecutor’s Report – Nothing to present.

Chairman Welch noted with the money the Board members had given him he was able to purchase two turkeys and a $30.00 gift card for the firefighters working Christmas day.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 7:35 p.m., Mr. Cochran made a motion to adjourn the meeting until February 10, 2009 at 7:00 p.m., unless called upon for urgent business. Mr. Haberman seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none. 

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

ANNUAL ORGANIZATIONAL MEETING

January 13, 2009

The annual organizational meeting of the Central Ohio Joint Fire District was held on Tuesday, January 13, 2009 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Patti Frazee                                                                                          Diane Clippinger, Clerk           

Diana Stockmaster                                                                               Chief Joe Porter

Chip Welch                                                                                         

Phil Haberman                                                                             

Harold Cochran

Public

The annual organizational Board meeting was called to order by Mr. Welch at 6:30 p.m.

Mrs. Frazee nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Mr. Welch and Mrs. Stockmaster.  In the negative:  none. 

Mrs. Stockmaster nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01-01-2009

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 13th day of January, 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Diana Stockmaster, Trustee

Phil Haberman, Trustee                                     Porter Welch, Trustee

Harold Cochran, Trustee

Mr. Haberman moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mrs. Stockmaster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                         yes

            Phil Haberman, Trustee                         yes

Harold Cochran, Trustee                                  yes

Diana Stockmaster, Trustee                              yes

Porter Welch, Trustee                                       yes

Adopted: January 13, 2009                                        

Mr. Cochran made a motion for following to remain the same and Mrs. Stockmaster seconded the motion:

The District’s checking account and safety deposit box remain at First Knox National Bank.  The Districts’ investments remain at Star Ohio and First Knox National Bank. 

The clerk will use First Knox National Bank for employee direct deposit transactions.  The clerk will also be allowed to make 941 tax payments, OPERS and OP&F deposit payments via EFT. 

Board members would be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year.

Reimbursement of mileage will be based on the Internal Revenue Service recommendations, which currently is $0.50 per mile.

Copies of public records will be $0.05 per sheet, payable before records are released.

Hilliar Township will be re-appointed as the District’s Public Records Commission and Hilliar Township is granted the right to act in the capacity of a Public Records Commission for the District.

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none

Mrs. Frazee and Mrs. Stockmaster were re-appointed to the Central Ohio Joint Fire District Board by each of their entities.  The current Board members’ terms and expiration dates are as follows:

            Porter “Chip” Welch, At-large Member – term expires 12/31/09

            Patti Frazee, Liberty Township Trustee – term expires 12/31/11

            Diane Stockmaster, Centerburg Village Council – term expires 12/31/11

            Harold Cochran, Milford Township Trustee – term expires 12/31/09

            Phil Haberman, Hilliar Township Trustee – term expires 12/31/09

The Board agreed to table salary compensation until Executive Session.

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 2009.01.02

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 13th day of January, 2009 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Diana Stockmaster, Trustee

Phil Haberman, Trustee                                     Porter Welch, Trustee

Harold Cochran, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mr. Haberman seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Patti Frazee, Trustee                                         yes

Phil Haberman, Trustee                         yes

Harold Cochran, Trustee                                  yes

Diana Stockmaster, Trustee                              yes

Porter Welch, Trustee                                       yes

Adopted: January 13, 2009                                                    

The Central Ohio Joint Fire District Board members agreed prior committee appointments would remain the same.  They are as follows:

            Audit committee – Mr. Haberman and Mrs. Stockmaster

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Chairman Welch and Mr. Cochran

Mr. Haberman made a motion to adjourn to Executive Session at 6:40 p.m. to discuss compensation for the firefighters, lieutenants and fire chief and Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

Mr. Haberman made a motion to adjourn out of Executive Session at 7:00 p.m. and Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.

Chairman Welch made a motion for the following pay compensations and Mrs. Frazee seconded the motion:

The Fire Chief’s salary will be increased 2% making his annual salary $59,066.70.  The Fire Chief’s base hours will be 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) months salary per year due to illness or disability. 

Full time firefighter’s hourly wage schedule will be increased $1,000.00 to base salary, with an additional 3% increase. 

                        First full year appointed to the position - $10.91 per hour

                        Second year and continuing -                      $11.94 per hour

Part-time firefighter’s hourly wage will be increased by 4%.

                        a – Basic EMT             - $ 8.77 per hour

                        b – Intermediate EMT              - $ 9.38 per hour

                        c – Paramedic                          - $ 9.98 per hour

On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none. 

The clerk’s salary will remain the same, due to no increase to the Ohio Township’s Fiscal Officer’s pay schedule for 2009.

Mr. Cochran made a motion at 7:02 p.m. to adjourn the annual organizational meeting.  Mr. Haberman seconded the motion.  On roll call vote in the affirmative:  Mr. Haberman, Mr. Cochran, Mrs. Frazee, Chairman Welch and Mrs. Stockmaster.  In the negative:  none.