CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 11, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, January 11, 2011 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Porter Welch, Chairman                                                           Diane Clippinger, Clerk

Patti Frazee                                                                              Chief Joe Porter

Tim Eyster                                                                                John Thatcher, Knox County

Dave Beck                                                                                   Prosecuting Attorney

Public

Lieutenant Dan Rott                                                                  Lieutenant Jason Whipple                    

Lieutenant David Miller                                                 Firefighter Jeremy Lamella

Larry Hawkins

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:15 p.m.

APPROVAL OF MINUTES

Mr. Eyster made a motion to approve the minutes from the December 14, 2010 meeting and Chairman Welch seconded motion.  On roll call in the affirmative:  Chairman Welch and Mr. Eyster.  In the negative:  none.  Abstained:  Mrs. Frazee and Mr. Beck.  Absent:  Mr. Hall.

ACCOUNTS PAYABLE

Chairman Welch questioned the Mount Vernon Overhead Door bill in the amount of  $835.00.  Chief Porter indicated it was to replace the springs on one of the bay doors at the fire station.  He had also ordered an extra set of springs since there had been a wait to receive the first set.  Mrs. Frazee made a motion to approve the warrants presented and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Beck, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mr. Hall. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

1. Fulmer/Shaw – Chief Fulmer has agreed to assist the District in implementing the Strategic Plan his company had provided.  The Plan indicated the purchase of property north of the current station should be a top priority.  Mr. Beck questioned whether Fulmer/Shaw had fulfilled the contract.  Fulmer/Shaw did fulfull the contract, however; the Strategic Planning Committee and the Board assumed there would be more to the Plan than what was received.  The Board agreed the Plan should be completed within the next six months and monthly meetings scheduled to assist with meeting this deadline.

REPORTS

Strategic Planning Committee – Meeting scheduled for January 27, 2011 at 5:00 p.m.

Personnel Committee – Nothing to present.

Chief Porter – See Chief Porter’s report.

Prosecutor’s Office – Nothing to present.

NEW BUSINESS

•  Insurance – Mrs. Clippinger indicated she had been contacted in regards to the District obtaining dental insurance, at the employees cost.  The Board agreed to review this issue and asked Mrs. Clippinger to obtain an estimated cost from Rinehart, Walters and Danner Insurance Company.
• Advancement of Pay – An employee had asked Mrs. Clippinger whether the District ever advanced pay for days worked.  Mrs. Clippinger had indicated this had not been done, but would ask the Board about advancing pay.  The Board agreed they were not in favor of advancing pay.
• Cable Television – Chairman Welch made a motion for the Board to pay for the cable television service at the fire station and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch and Mr. Eyster.  In the negative:  Mr. Beck.  Absent:  Mr. Hall.
• Volunteer Fire Fighter’s Dependent Fund – The following one year appointments were made to the Volunteer Fire Fighter’s Dependent Fund:  Chairman Welch, Mr. Beck, Lt. Rott, Firefighter Stephen Burger and Mr. Roger Crego.  Chairman Welch agreed to serve as chairperson and Lt. Rott agreed to serve as secretary.

Chairman Welch suggested the Board consider paying the engine off early and use the interest saved to purchase land.  The Board discussed this option and the option of obtaining a loan to purchase vacant land.  Mrs. Clippinger agreed to contact First Knox National Bank to see what the current interest rates are. 

Mr. Beck felt the Board also needed to implement a replacement schedule for the Districts’ vehicles.

Chief Porter noted Mr. Cedric Coonfare had recently passed away.  Mr. Coonfare was a member of the original Centerburg Fire Department.

EXECUTIVE SESSION

Mr. Beck made a motion to adjourn to Executive Session at 8:07 p.m., to discuss the contract the District had with Fulmer/Shaw.  Mr. Beck asked Mr. Thatcher and Chief Porter to remain.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Beck and Mr. Eyster.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Beck made a motion to adjourn out of Executive Session at 8:27 p.m., with no action taken.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Beck and Mr. Eyster.  In the negative:  none.  Absent:  Mr. Hall.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:30 p.m., Chairman Welch made a motion to adjourn until the regular meeting on February 8, 2011 at 7:00 p.m., unless called upon for urgent business. Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Beck and Mr. Eyster.  In the negative:  none.  Absent:  Mr. Hall.

CENTRAL OHIO JOINT FIRE DISTRICT BOARD MINUTES

ANNUAL ORGANIZATIONAL MEETING

January 11, 2011

The annual organizational meeting of the Central Ohio Joint Fire District was held on Tuesday, January 11, 2011 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                                 Staff

Patti Frazee                                                                                          Diane Clippinger, Clerk           

Dave Beck                                                                                           Chief Joe Porter

Chip Welch                                                                                          John Thatcher, Knox County

Tim Eyster                                                                                                Prosecuting Attorney

Public

Lt. Jason Whipple                                                                                 Lt. Dan Rott

Lt. Dave Miller                                                                         Larry Hawkins

Firefighter Jeremy Latella

The annual organizational Board meeting was called to order by Mr. Welch at 7:00 p.m.

Mrs. Frazee nominated Mr. Welch as Chairman of the Central Ohio Joint Fire District and Mr. Eyster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Mr. Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Chairman Welch nominated Mrs. Frazee as Vice Chairman of the Central Ohio Joint Fire District and Mr. Eyster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Eyster made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01.01.2011

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 11th day of January, 2011 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Dave Beck, Trustee

Tim Eyster, Trustee                                                       Porter Welch, Trustee

Mr. Eyster moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will have their monthly meeting on the second Tuesday of each month, beginning at 7:00 p.m.  The meetings will be held at the Centerburg Village Hall at 49 ½ East Main Street, Centerburg, Ohio.

Mr. Beck seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                         yes

            Tim Eyster, Trustee                                           yes

Dave Beck, Trustee                                          yes

Porter Welch, Trustee                                       yes

Adopted: January 11, 2011                                        

Mrs. Frazee made a motion for the District’s checking account and safety deposit box to remain at First Knox National Bank.  The Districts’ investments are to remain at Star Ohio and First Knox National Bank.  Mr. Eyster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Beck made a motion to allow the clerk to use First Knox National Bank for employee direct deposit transactions.  The clerk will also be allowed to make all withholding payments and utility payments via EFT.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee made a motion for the Board members to be compensated the maximum legal salary per meeting ($30.00), for a maximum of fifteen meetings per year. Mr. Eyster seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Eyster made a motion for the District to reimburse all mileage based on the Internal Revenue Service recommendations, which currently is $0.50½ per mile.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mrs. Frazee made a motion that all copies of public records will be $0.05 per sheet, payable before records are released.  Mr. Eyster seconded the motion. On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Eyster made a motion to re-appoint Hilliar Township as the District’s Public Records Commission and Hilliar Township is granted the right to act in the capacity of a Public Records Commission for the District.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

The mayor of Centerburg Village has appointed Mr. Dave Beck to the Central Ohio Joint Fire District Board, to fill the unexpired term of Mrs. Diana Stockmaster.  The current Board members’ terms and expiration dates are as follows:

            Porter “Chip” Welch, At-large Member – term expires 12/31/12

            Patti Frazee, Liberty Township Trustee – term expires 12/31/11

            Dave Beck, Centerburg Village Council – term expires 12/31/11

            Tim Eyster, Milford Township Trustee – term expires 12/31/12

            Roger Hall, Hilliar Township Trustee – term expires 12/31/12

Mr. Beck made a motion for no salary increases and Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Chief Porter’s salary will remain $59,953.00 per year.   The Fire Chief’s base hours will be 40 hours per week and he will be required to submit to the Board a monthly calendar indicating his daily schedule. The Board will continue to pay for single health care coverage for the Fire Chief.  The Fire Chief will have four (4) weeks of paid vacation.  In lieu of compensatory time, the Fire Chief shall be permitted to take off from work as needed.  The Board will pay the Fire Chief for up to six (6) month’s salary per year due to illness or disability. 

The following pay schedule for fire/EMS personnel will remain the same:

                        First full year appointed Lieutenant -            $11.07 per hour

                        Second year Lieutenant and continuing - $12.12 per hour

                        Basic EMT -                                              $  8.89 per hour

                        Intermediate EMT -                                    $  9.52 per hour

                        Paramedic -                                                $10.13 per hour

The clerk’s salary will remain $17,231.66 per year, with the option of single coverage health insurance.

Mrs. Frazee made a motion for the following resolution:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 01.02.2011

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in the annual organization meeting on the 11th day of January, 2011 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Dave Beck, Trustee

Tim Eyster, Trustee                                                       Porter Welch, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District will reserve the right to advertise and sell surplus items via Internet auction as per the Ohio Revise Code.

Mr. Eyster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

Patti Frazee, Trustee                                         yes

Tim Eyster, Trustee                                           yes

Dave Beck, Trustee                                          yes

Porter Welch, Trustee                                       yes

Adopted: January 11, 2011                                                    

Mr. Beck made motion to accept the following committee appointments and Mrs. Frazee seconded the motion. 

            Audit committee – Mr. Hall and Mr. Beck

            Personnel committee – Mrs. Frazee and Chairman Welch

            Strategic Planning committee – Mr. Beck and Mr. Eyster

On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.

Mr. Eyster made a motion at 7:12 p.m. to adjourn the annual organizational meeting.  Mrs. Frazee seconded the motion.  On roll call vote in the affirmative:  Mr. Eyster, Mrs. Frazee, Chairman Welch and Mr. Beck.  In the negative:  none.  Absent:  Mr. Hall.