CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

January 10, 2007

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, January 10, 2007 at the Centerburg Town Hall , located at 49 ½ East Main Street , Centerburg , Ohio . The following were in attendance:

Board Members                     Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Phil Haberman                          Chief Joe Porter

Patti Frazee                               John Thatcher, Knox County

Tim Jensen                                Prosecuting Attorney

Harold Cochran

Public

Mike Neely                                      Lori Jenkins

Grant Herrel                                     Alice Herrel

Maggie Neely                                  Adonyah Whipple

Firefighter Jason Whipple                Tim Carr

Joshua Loney                                  Tina Thompson

Michaela Thompson                        Lt. Tom Grewell

Firefighter Michael Thompson         Firefighter Doug Neighbarger

Firefighter Kristin Hunt                    Firefighter Kasey Holland

Firefighter Dennis Tino

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:10 p.m.

APPROVAL OF MINUTES

The minutes from the December 13, 2006 meeting were presented for approval. It was noted the date at the beginning of the minutes read November 8, 2006 instead of December 13, 2006 . Mr. Jensen made a motion to approve the minutes, as corrected and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, and Mr. Jensen. In the negative: none. Abstained: Mr. Haberman and Mr. Cochran.

ACCOUNTS PAYABLE

Mrs. Clippinger presented the Board, warrants for their approval and signature. Mrs. Frazee made a motion to approve the warrants presented; Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none.

CONTINUING BUSINESS

•  Parking Lot - Tabled

•  Vacant Lot - Chairman Shaw presented a draft letter to the property owner of the vacant lot on the northwest corner of State Route 3 and Tucker Road . Chairman Shaw also indicated he would prepare a letter to send to Mr. Leonard Lashmit indicating the Board had decided not to purchase his property.

•  Helicopter Pad Lights - Mr. Jim Casner had been to the station and would be submitting a quote to the Board.

•  Lieutenant Appointment - Based on Chief Porter's recommendation, Mr. Cochran made a motion to promote Firefighter Jason Whipple to Lieutenant, effective January 10, 2007 , and Mr. Haberman seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none. After Chief Porter swore Lt. Whipple in, the Board congratulated him.

•  At-Large Position - The Board only received an application from Mr. David Beck for the At-Large position. The Board questioned whether Mr. Jensen was able to complete another term or would need to step down from the position. Prosecutor Thatcher indicated this was not a legal issue but rather the Board's decision. He noted the At-Large member could serve more than one consecutive term. Mrs. Frazee made a motion to have a special meeting on February 14 th , 2007 at 6:30 p.m. to interview and appoint an At-Large Member, with the regular scheduled meeting immediately following. Mr. Cochran seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none

•  Levy - A meeting with the Knox County Auditor, Knox County Prosecutor, Hilliar Township Fiscal Officer, and the Central Ohio Joint Fire District Clerk was held to discuss and resolve the levy issue. It was agreed by all for the Township Fiscal Officer and the Fire District Clerk to make the following recommendation to their Boards. The balance owed on the bond is $140,000.00. Hilliar Township has $70,000.00 in the bond fund that may only be spent on the fire station debt. Hilliar Township will pay the $70,000.00 of the balance owed. The Central Ohio Joint Fire District will pay the approximate $70,000.00 of the remainder balance owed as follows. In 2007 and 2008, Central Ohio Joint Fire District will appropriate and pay to Hilliar Township $25,000.00 each year to be put into the Bond Fund. The clerk of the Fire District will deliver a check to Hilliar Township Fiscal Officer in January of each year. In 2009, the Fiscal Officer of Hilliar Township will notify the Fire District Clerk of the amount due to retire the debt and that amount will be appropriated by the Fire District Board and paid to Hilliar Township in January of 2009. The Knox County Auditor will insert a memo in the budget file for Hilliar Township for future reference to ensure that this payment plan is carried out. The recommendation for payment in this manner is made on the basis of legal advice from the Knox County Prosecutor's Office. Mr. Cochran made a motion to pay Hilliar Township the above, based on all recommendations and Mrs. Frazee seconded the motion. On roll call in the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none

NEW BUSINESS

•  Annual Financial Statements - Mrs. Clippinger presented Board members with the 2006 Annual Financial Statements.

•  Volunteer Firefighter's Dependent Fund Appointments - The following one year appointments were made for the Volunteer Firefighter's Dependent Fund: Phil Haberman, Chairman; Firefighter Kristen Hunt, Secretary; Harold Cochran; Lt. Jason Whipple; Roger Crego.

REPORTS

Strategic Planning Committee - Nothing to report although Chairman Shaw noted he would like to see all Committees meet quarterly.

Personnel Committee - Mr. Jensen felt the Personnel Committee had made progress this year by improving sick time and vacation time compensation and pay raises.

Chief Porter -

•  Statistics - Chief Porter presented the 2006 overall statistics for the District and also presented the 2005 statistics for the Board's comparison. The District had an overall 26% increase in runs for 2006. He also present his 2007 projected plan for the Board's review.

•  New Hire - Mrs. Frazee made a motion to hire the following, based on Chief Porter's recommendation and Mr. Cochran seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none

John Loney - Volunteer     Fred Farr - Volunteer

Mike Neely - EMT Basic - $8.11 per hour

Tim Carr - EMT Basic - $8.11 per hour

The Board welcomed Firefighter Loney, Firefighter Farr, Firefighter Neely and Firefighter Carr

after Chief Porter swore them in.

EXECUTIVE SESSION

None

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:10 p.m. , Mr. Haberman made a motion to adjourn the meeting and Mr. Cochran seconded the motion. In the affirmative: Chairman Shaw, Mrs. Frazee, Mr. Cochran, Mr. Jensen and Mr. Haberman. In the negative: none The motion carried and the Board adjourned until the special meeting on February 14, 2007 , unless called upon for urgent business.