CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

December 9, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, December 9, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Patti Frazee                                                                              John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Public

Lieutenant Jason Whipple

Ron Carobine, PRADCO                                                        

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Haberman made a motion to approve the minutes from the November 11, 2008 meeting and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

ACCOUNTS PAYABLE

Mr. Haberman made a motion to approve the warrants presented and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee. In the negative:  none.  Absent:  Mrs. Stockmaster

CONTINUING BUSINESS

• South Bloomfield Contract – Chairman Welch and Chief Porter attended the recent South Bloomfield meeting to discuss the renewal of their fire contract.  Mrs. Frazee made a motion to approve the fire protection contract with South Bloomfield for five years.  The contract was agreed to $73,000 for the first year and increased $2,000 for the following four years.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• PRADCO – Mr. Ron Carobine was present to discuss Chief Porter’s evaluation.  The Board felt the evaluation should be discussed in Executive Session.

EXECUTIVE SESSION

Mrs. Frazee made a motion to adjourn to Executive Session at 7:15 p.m. to discuss Chief Porter’s evaluation, with Mr. Carobine present and Prosecutor Thatcher.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Mr. Haberman made a motion to adjourn out of Executive Session at 7:45 p.m., with no action taken, and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

• 2009 Appropriations - Mrs. Frazee made a motion for Resolution 12.01.08, 2009 Appropriations, which increased the 2008 appropriations by 4%.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• Signature Stamp – Prosecutor Thatcher provided the Board with information in regards to the use of a signature stamp by the clerk.  The Board agreed it was not feasible for the District to use a signature stamp.

NEW BUSINESS

REPORTS

Strategic Planning Committee – It was noted Fuller/Shaw would be at the January 16, 2009 meeting.

Personnel Committee – Personnel Committee agreed to continue meeting with Chief Porter monthly.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Mark Powell as of November 29, 2008 and Mr. Cochran seconded the motion.  On roll call in affirmative:  Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  none.   Absent:  Mrs. Stockmaster.

Prosecutor’s Report – Nothing to present.

Mr. Haberman questioned the purchase of Bluetooths.  It was noted these were for the heart monitors and were purchased through a grant.

The Board members agreed to purchase turkeys for dinner for the firefighters working Christmas Day.

The 2009 organizational meeting will be on January 16, 2009 at 6:30 p.m. with the regular meeting immediately following.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 8:00 p.m., Mr. Haberman made a motion to adjourn the meeting until the annual organizational meeting on January  16, 2009 at 6:30 p.m., unless called upon for urgent business. Mrs. Frazee seconded the motion.  In the affirmative:  Mrs. Frazee, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.  Absent:  Mrs. Stockmaster.