CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

February 8, 2006

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, February 8, 2006 at the Centerburg Village Hall, located at 49 ½ North Main Street , Centerburg , Ohio . The following were in attendance:

Board Members                                 Staff

George Shaw, Chairman                       Diane Clippinger, Clerk

Larry Hawkins                                      Chief Joe Porter

Ronnie Miller                                        John Thatcher, Knox County

Tim Jensen                                          Prosecuting Attorney

Patti Frazee

Public   

Firefighter Seth Coakley                                   Phil Haberman       

Firefighter Kristen Hunt                                    Terry Crowl

Lieutenant Tom Grewell                                   Dave Casner

Firefighter Nick Keener                                   Donald D. Rine

Margaret Ann Ruhl, Knox County Auditor       Jim Witt   

Gary Walters,   Rinehart-Walters-Danner       Jess McLarnan

Shirley Witten                                                Nancy McLarnan

The regular Board meeting was called to order by Chairman Shaw at 7:00 p.m.

APPROVAL OF MINUTES

The minutes from the yearly organization meeting on January 11, 2006 were presented for approval. Mr. Miller made a motion to approve the minutes and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

The minutes from the regular scheduled meeting on January 11, 2006 were presented for approval. Mr. Hawkins made a motion to approve the minutes and Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none

ACCOUNTS PAYABLE

Mrs. Clippinger presented to the Board, warrants for their approval and signature. Mr. Jensen made a motion to approve the warrants presented; Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

PUBLIC PARTICIPATION

Mr. Gary Walters, Rinehart-Walters-Danner, presented the Board with a copy of the District's property/liability insurance policy and the annual premium. Mr. Miller made a motion to renew the District's policy with Rinehart-Walters-Danner and Mr. Hawkins seconded the motion. On roll call vote in the affirmative: Mr. Miller, Mr. Hawkins, Chairman Shaw, Mrs. Frazee and Mr. Jensen. In the negative: none.

CONTINUING BUSINESS

•  Levy - The Board approved and passed the following resolution stating the necessity of a 5.50 mills replacement levy to be put on the 2006 May Primary ballot:

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY , OHIO

(R.C. 5705.19)

Resolution No. 2006-02-01

A Resolution stating the necessity and purpose of a levy for fire protection.

The Board of Trustees of the Central Ohio Joint Fire District, Knox County , Ohio met in regular session on the 8 th day of February, 2006 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee

Larry Hawkins, Trustee

Tim Jensen, Trustee

Ronnie Miller, Trustee

George Shaw, Trustee

Mr. Miller moved for the adoption of the following resolution:

Whereas, in order for the Central Ohio Joint Fire District to continue providing efficient and effective fire protection and emergency medical services, it is necessary to place a 5.50 mill replacement levy on the May 2, 2006 ballot for three (3) years for fire protection;

Now, therefore, be it resolved that the Board of Trustees of the Central Ohio Joint Fire District shall place a 5.50 mill replacement levy on the May 2, 2006 ballot for three (3) years for fire protection.

Mr. Jensen seconded the motion, and the roll was called on the question of its adoption. The vote was as follows:

Name             Vote {Yes, No, or Abstain}

Patti Frazee, Trustee          yes

Larry Hawkins, Trustee        yes

Tim Jensen, Trustee          yes

Ronnie Miller, Trustee        yes

George Shaw, Trustee          yes

Adopted: February 8, 2006           _________________________

Patti Frazee, Trustee

_________________________

Larry Hawkins, Trustee

_________________________

Tim Jensen, Trustee

_________________________

Ronnie Miller, Trustee

_________________________

George Shaw, Trustee

Attest:

______________________         

Diane Clippinger, Clerk

CERTIFICATE

State of Ohio , Knox County

I, the undersigned Clerk of the Central Ohio Joint Fire District, Knox County, Ohio, certify that the foregoing Resolution No. 2006-02-01 is taken and copied from the record of proceedings of the township, and that it has been compared by me with the resolution on the record and is a true copy.

Date: February 8 th 2006         ________________________

Diane Clippinger, Clerk

   Margaret Ann Ruhl, Knox County Auditor was present to accept the aforementioned

  Resolution and presented the Board with her certification of resources.

The Board approved and passed the following Resolution No. 2006-02-02 :

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Rev. Code Sec. 5607.19, .191, .192, .194, .21, .26

The Board of Trustees of the Central Ohio Joint Fire District, Knox County , Ohio , met in regular session on the 8 th day of February, 2006, at the office of the Centerburg Village Hall with the following members present:

  Mrs. Patti Frazee         Mr. Larry Hawkins

  Mr. Ronnie Miller         Mr. Tim Jensen

  Mr. George Shaw

Mr. Miller moved the adoption of the following Resolution:

  WHEREAS, The amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Board of Trustees of the Central Ohio Joint Fire District, Knox County , Ohio ; therefore be it

   RESOLVED, by the Central Ohio Joint Fire District for the purpose of providing and maintaining fire apparatus, appliances, buildings or sites therefore or sources of water supply and materials therefore or the payment of permanent, part-time, or volunteer firemen or fire fighting companies to operate the same or to purchase ambulance equipment or to provide ambulance or emergency medical services operated by a fire department or fire fighting company (5705.19) at a rate not exceeding 5.50 mills for each one dollar of valuation, which amounts to fifty-five cents ($0.55) for each one hundred dollars of valuation, for three years commencing in tax year 2006 to be collected in 2007 (2006, 2007 & 2008), which is a replacement levy of the current 5.50 mills.

  RESOLVED, That the question of levying additional taxes be submitted to the electors of said Central Ohio Joint Fire District at the Primary election to be held at the usual voting places within said Central Ohio Joint Fire District on the 2 nd day of May , 2006 , and be it further

   RESOLVED, That said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if majority of electors voting thereon vote in favor thereof; and be if further

   RESOLVED, That the Clerk of this Board of Trustees of the Central Ohio Joint Fire District, be and he is hereby directed to certify a copy of this Resolution to the Board of Elections Knox County, Ohio, and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

   Mr. Hawkins seconded the motion and the roll being called upon its adoption the vote resulted as follows:

  Mrs. Frazee     Yes       Mr. Jensen     Yes

  Mr. Miller     Yes       Mr. Hawkins     Yes

  Mr. Shaw     Yes

  Adopted the 8 th day of February, 2006.

              _______________________________

              Diane Clippinger, Clerk

              Central Ohio Joint Fire District

              Knox County , Ohio

The State of Ohio , Knox County , ss.

   I, Diane Clippinger, Clerk of the Central Ohio Joint Fire District, do hereby certify that the foregoing is taken and copied from the Record of the Proceedings of said Board ; that the same has been compared by me with the Resolution on said Record and that it is a true and correct copy thereof

  Witness my signature, this 8 th day of February, 2006.

            ______________________________

             Diane Clippinger, Clerk

  Mrs. Clippinger indicated she would file the necessary paperwork with the Board

of elections. The Board thanked Mrs. Ruhl for attending the meeting and assisting

with the necessary paperwork for the levy.

•  New Squad Purchase - Mr. Hawkins made a motion to purchase a new squad from Road Rescue, based on the recommendation of the Strategic Planning Committee. Mr. Miller seconded the motion. On roll call vote in the affirmative: Mr. Miller, Mr. Hawkins, Chairman Shaw, Mrs. Frazee and Mr. Jensen. In the negative: none. The Board discussed several financing options. Members of the community asked about the possibility of applying for a grant to purchase the new squad. Chief Porter indicated in had research this option, but with the District's current budget he was unable to apply for any. The Board agreed to table any decisions on financing the new ambulance until the next meeting.

Several residents questioned the Board about the monies that were to be set aside for a building fund. It was noted that when the District was established, a pre-determined amount of money was to be set aside each year for a new building. The current Board was unaware of this, along with Mrs. Clippinger.

The residents present strongly felt the firefighters should consume all meals at the Fire Station and that the Fire Station should be occupied 24 hours a day, seven days a week. One resident also suggested having a phone station installed outside of the Fire Station. Chief Porter indicated the 911 Board would not approve a phone station. The Board thanked the residents for expressing their concerns and agreed to discuss these issues.

•  Proximity Locks - Chief Porter noted OEP had begun installation of the Proximity Lock System today.

•  Parking Lot - To pave the parking lot will be an estimated cost of $25,000 to $30,000, as provided by Chief Porter. The Board discussed using concrete instead of asphalt on part of the parking lot. Chief Porter noted it would be about the same expense. The Board decided to table this issue until another quote was obtained.

•  Levy - Chairman Shaw asked Prosecutor Thatcher if the Board could use any of the Central Ohio Joint Fire District's funds to advertise the up coming levy. Prosecutor Thatcher informed the Board they could not use any the District's money. Prosecutor Thatcher recommended the Levy Committee put together a proposal for advertising the upcoming levy and present it to the Board at the next meeting. The Levy Committee agreed and this issue was tabled.

•  Meals - Mrs. Frazee made a motion for all Central Ohio Joint Fire District personnel to consume all meals at the Fire Station. There was no second to the motion. The Board did asked Chief Porter to meet with the Personnel Committee to discuss other options, so that the Fire Station is occupied 24 hours a day, 7 days a week, as much as possible.

NEW BUSINESS

REPORTS

Strategic Planning Committee - Chairman Shaw recommended the District continue to use Mr. Dick White for snow removal at the Fire Station. The Board was in agreement with Chairman Shaw.

Personnel Committee - Mr. Jensen presented the Board a proposal increasing the firefighter's compensated sick time, vacation time and holiday pay. After some discussion the Board decided to table this until the next meeting.

Prosecutor Thatcher - Nothing to present

Chief Porter -

•  Resignation - Chief Porter recommended the Board accept the verbal resignation of Clinton Szalankiewicz. Mr. Jensen made a motion to accept the verbal resignation of Mr. Szalankiewicz. Mr. Miller seconded the motion. On roll call vote in the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  Embroidered Shirts - Chief Porter showed the Board a firefighter's shirt which has been embroidered with the necessary badges, which the Board approved. Chief Porter presented the Board, for their signatures, the new S.O.G. allowing this.

EXECUTIVE SESSION

None

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 11:10 p.m. , Mr. Miller made a motion to adjourn the meeting and Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on March 8 th , 2006 , unless called upon for urgent business.

COJFD 2005

Fire and EMS Statistics

Locale                                                                          Fire / art                 EMS / art                  Total / art

Centerburg Village                                                    34 / 4.3                       195 / 4.2                   229 / 4.1

Hilliar Township                                                       28 / 6.6                       141 / 4.5                  169 / 5.6   

Liberty Township                                                     13 / 11.6                     100 / 10                  113 / 10.8

Milford Township                                                     9 / 9.6                        71 / 8.8                   80 / 9.2

In District                                                                84 / 8                          507 / 6.9               591 / 7.5

South Bloomfield Township                                 17 / 11.2                     98 / 8.7                     115 / 10

Other                                                                         8 / 14                         22 / 8.4                      30 / 11.2

Out of District Totals                                           25 / 12.6                    120 / 8.6                 145 / 10.6

Overall Totals                                                       109 / 10.3                   627 / 7.8                 736 / 9

                                             *****art = average response time in minutes from time of call until on scene***** 

Fire Calls

• COJFD received fire suppression mutual aid 64 times and gave mutual aid to other departments 19 times.

• In 2005, COJFD responded to approximately $19,549,840 of property value for fire calls. The total approximate loss of property value was $699,840 or 3.58%.
• Dollar value saved vs loss =
• Centerburg Village - $7,421,300 value responded to, $207,800 lost or 2.8%
• Hilliar Township - $1,093,240 value responded to, $240,840 lost or 22.03%
• Liberty Township - $501,500 value responded to, $151,500 lost or 30.21%
• Milford Township - $291,700 value responded to, $38,500 lost or 13.2%
• South Bloomfield Township - $10,242,100 value responded to, $61,200 lost or .6%

EMS Calls

• In 2005, COJFD provided mutual aid EMS 22 times and received mutual aid EMS 123 times. Mutual Aid is given or received when either all units are tied up on existing calls or the incident requires more resources than the requesting agency has available at the time.
• In 2005, COJFD saw 684 patients with 443 transported. Patients were transported to;
• KCH - 217
• Mount Carmel St . Ann's - 141
• Riverside Methodist Hospitals - 22
• Columbus Children's Hospital - 21
• Grady Memorial Hospital - 17
• Morrow County Hospital - 12
• Ohio State University Main - 6
• Grant Medical Center - 5
• Ohio State University East - 1
• Licking Memorial Hospital - 1

Training

• COJFD personnel logged over 1500 hours of in house training in 2005