CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

August 12, 2008

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, August 12, 2008 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Chip Welch, Chairman                                                  Diane Clippinger, Clerk

Phil Haberman                                                              Chief Joe Porter

Diana Stockmaster                                                                   John Thatcher, Knox County

Harold Cochran                                                                           Prosecuting Attorney

Patti Frazee

Public

Eric Burdette                                                                            Lieutenant Jason Whipple

Ron Carobine                                                                           Jayne Speicher

Firefighter Doug Neighbarger                                                    Firefighter Chris Sturtz

Firefighter Brent Spearman                                                       Dave Grumney

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

PUBLIC PARTICIPATION

Mr. Ron Carobine and Ms. Jayne Speicher, PRADCO, provided the Board with information in regards to the services they provide.  PRADCO perform leadership assessment for companies and organizations to improve work environments.

APPROVAL OF MINUTES

Mrs. Stockmaster made a motion to approve the minutes from the July 8, 2008 special budget hearing meeting and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Clippinger indicated there was a change to the ballot language on resolution 2008-07-01, correcting it to the ballot language on the county auditor’s certification.  Prosecutor Thatcher noted the revised code section should be 5705.19.  Mrs. Frazee made a motion to correct the revised code and resolution wording on resolution 2008-07-01 and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Stockmaster noted two corrections on the minutes from July 8, 2008.  “Moral” should be “morale,” and “Chairman Shaw” should be “Chairman Welch”.  Mr. Cochran made a motion to approve the July 8, 2008 minutes, as corrected, and Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

CONTINUING BUSINESS

• Audit – Mrs. Clippinger noted the 2006/2007 audit had been released.  There was finding noted for the incorrect posting of several receipts to the wrong line items.  As indicated in the post audit, this was not a finding for recovery.
• Planning Proposal – Chairman Welch emailed Fuller/Shaw in regards to supplying the District with a cost estimate, but had no response as of date.  Chief Porter indicated he had been contacted by Fuller/Shaw and the estimate was in the mail.
• New Engine –First Knox National Bank had pre-approved the District for the purchase of the new engine.

NEW BUSINESS

REPORTS

Strategic Planning Committee – Nothing to present.   

Personnel Committee – Tabled until Executive Session.

Chief Porter – (also see Chief Porter’s report)

• Resignation – Mrs. Frazee made a motion to accept the resignation of Firefighter Jesse Rice, as of August 2, 2008, and Mr. Cochran seconded the motion.  On roll call in affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  None.
• New Engine – The new engine has been ordered and should be delivered around February, 2009.
• Family Insurance Coverage – Chief Porter asked the Board to consider offering family health care coverage, at the employee’s expense.  Mrs. Clippinger indicated this could not be done until the District’s open enrollment period, which was not until January.  The Board discussed this and decided to table the issue.
• EMS Coverage – Chief Porter had been contacted by Centerburg Schools in regards to providing EMS coverage at junior varsity and middle school ball games. The District currently covers the varsity ball games.  After discussion, Mrs. Stockmaster made a motion to authorize Chief Porter to have additional staffing for EMS coverage at Centerburg varsity, junior varsity and middle school home ball games.  Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch and Mr. Cochran.  In the negative:  Mr. Haberman.
• Time-Warner Service – Chief Porter asked the Board to approve the change of the current phone, internet service and cable television to Time-Warner.  Time-Warner’s service would cost the same as the District currently pays, but includes unlimited long distance phone service and an extra phone line at no addition charge.  There is a three year contract and $170.00 installation fee.  The District would keep their current phone numbers.  Mrs. Stockmaster made a motion to approve the change to Time-Warner and Mr. Haberman seconded the motion.  On roll call in affirmative:  Mrs. Stockmaster, Mrs. Frazee, Chairman Welch, Mr. Cochran and Mr. Haberman.  In the negative:  None.

Prosecutor’s Report – Prosecutor Thatcher reported Townships can add zoning regulations requiring property owners to have property address signs posted.  Prosecutor Thatcher indicated the Townships would need to make this requirement by motion and submit it to their zoning commission.

Prosecutor Thatcher also had provided the Board with information on Strategic Planning and Budgets.

EXECUTIVE SESSION

Mr. Haberman made a motion to adjourn to Executive Session, with Chief Porter present, at 8:10 p.m. to discuss the hiring of personnel and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Haberman made a motion to adjourn out of Executive Session at 8:40 p.m. and Mr. Cochran seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to hire Casey Oakleaf, Travis Burwell, and Cody Cline as regular part-time employees, starting rate of pay of $8.43 per hour, effective August 12, 2008 and subject to a positive BCI check.  Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mrs. Frazee made a motion to adjourn to Executive Session at 8:45 p.m. to discuss personnel and, specifically to review the findings of the personnel committee’s review of department morale.  Mrs. Stockmaster seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

Mr. Cochran made a motion to adjourn out of Executive Session at 9:33 p.m., with no action taken, and Mr. Haberman seconded the motion.  On roll call in the affirmative:  Mr. Haberman, Mr. Cochran, Chairman Welch, Mrs. Frazee and Mrs. Stockmaster.  In the negative:  none.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 9:34 p.m., Mr. Haberman made a motion to adjourn the meeting until the next regular meeting on September 9, 2008 at 7:00 p.m., unless called upon for urgent business. Mr. Cochran seconded the motion.  In the affirmative:  Mrs. Frazee, Mrs. Stockmaster, Chairman Welch, Mr. Haberman and Mr. Cochran.  In the negative:  none.