CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 13, 2010

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, April 13, 2010 at the Centerburg Town Hall, located at 49 ½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                    Staff

Porter Welch, Chairman                                                          Diane Clippinger, Clerk

Patti Frazee                                                                             Chief Joe Porter

Roger Hall                                                                               John Thatcher, Knox County

Tim Eyster                                                                                 Prosecuting Attorney

Public

Lieutenant Jason Whipple                                                       Lieutenant Dan Rott                          

Lieutenant David Miller                                                         Firefighter Tim Belcher          

Firefighter Jason Coreno                                                         Firefighter John Wells

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Chairman Welch indicated “Chairman Porter” needed to be corrected to “Chairman Welch” in the March 9, 2010 minutes.  Mrs. Frazee made a motion to approve the minutes as corrected and Mr. Eyster seconded motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall and Mrs. Frazee.  In the negative:  none.  Abstained:  Chairman Welch.  Absent:  Mrs. Stockmaster.

ACCOUNTS PAYABLE

Mrs. Frazee made a motion to approve the warrants presented and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

OLD BUSINESS

• Fulmer/Shaw – The representative from Fulmer/Shaw was unable to attend.
• 2008/2009 Audit – The 2008/2009 audit has been completed, however it has not been released for public inspection.  Mrs. Clippinger did note there were no audit findings and the Auditor of State’s office questioned whether the Board wanted a post audit.  Mr. Eyster made a motion for no post audit and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
• Health Insurance Renewal – Mr. Ted Wendling, Rinehart-Walters-Danner Insurance was not present at the meeting to discuss the Districts’ options for health insurance.  Mrs. Clippinger will contact Mr. Wendling in regards to attending the May meeting. 

REPORTS

Strategic Planning Committee – Nothing to report.

Personnel Committee – Nothing to report.

Chief Porter – See Chief Porter’s report.

1. Resignation – The Board agreed to table the resignation of volunteer Firefighter Christopher Columbro.
2. Employment – Mrs. Frazee made a motion to hire Tyler Poe as a firefighter/paramedic, $10.13 per hour, contingent on a positive background check.  Mr. Eyster seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.
3. Pancake breakfast/open house – The annual pancake breakfast is May 15, 2010 at 7:00 a.m. with an open house celebrating the District’s 10th anniversary.

Prosecutor’s Office – Prosecutor Thatcher note there was an audit recommendation for another entity in regards to internal controls for personal information.  Prosecutor Thatcher is researching the necessity of this recommendation.  Prosecutor Thatcher also informed the Board the website www.spokeo.com has personal information listed.  This information can be deleted.

Chief Porter indicated Firefighter Cody Cline had recently passed his paramedic examination.

Chief Porter had revised and had approved to form by Prosecutor Thatcher the Volunteer SOG.  Participation requirements had been added.  Mrs. Frazee made a motion to accept the revised Volunteer SOG and Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

EXECUTIVE SESSION

Mr. Eyster made a motion to adjourn to Executive Session at 7:20 p.m. do discuss a personnel disciplinary issue and Mrs. Frazee seconded the motion. On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Mr. Eyster made a motion to adjourn out of Executive Session at 7:24 p.m. and Mrs. Frazee seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

Mrs. Frazee made a motion to approve the one day suspension of Lt. Dan Rott, without pay, and Chairman Welch seconded the motion.  On roll call in the affirmative:  Mr. Eyster, Mr. Hall, Chairman Welch and Mrs. Frazee.  In the negative:  none.  Absent:  Mrs. Stockmaster.

ADJOURNMENT