CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 12, 2011

A regular meeting of the Central Ohio Joint Fire District Board was held on Tuesday, April 12, 2011 at the Centerburg Town Hall, located at 49½ East Main Street, Centerburg, Ohio.  The following were in attendance:

Board Members                                                                     Staff

Porter Welch, Chairman                                                           Diane Clippinger, Clerk

Dave Beck                                                                               Chief Joe Porter

Tim Eyster                                                                                John Thatcher, Knox County Prosecuting

Roger Hall                                                                                   Attorney

Patti Frazee

Public

Lieutenant Dan Rott                                                                  Lieutenant Jason Whipple                    

Lieutenant David Miller                                                 Frank Harmon, Ohio Insurance Services

Kelly McClain, Ohio Insurance Services

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Welch at 7:00 p.m.

APPROVAL OF MINUTES

Mr. Eyster made a motion to approve the minutes from the meeting on March 8, 2011 and Mr. Beck seconded the motion.   On roll call in the affirmative:  Chairman Welch, Mr. Beck, Mr. Hall and Mr. Eyster.  In the negative:  none.  Abstained:   Mrs. Frazee.

ACCOUNTS PAYABLE

Mr. Eyster made a motion to approve the warrants presented and Mr. Beck seconded the motion.  On roll call in the affirmative:  Chairman Welch, Mrs. Frazee, Mr. Beck, Mr. Hall and Mr. Eyster.  In the negative:  none. 

Mrs. Clippinger presented the monthly bank reconciliation, fund status ledger, appropriation ledger, receipt ledger and payment register for the Board’s review and approval.

PUBLIC PARTICIPATION

Mr. Frank Harmon and Mr. Kelly McClain, Ohio Insurance Services, presented the Board a proposed health insurance benefit summary.  Ohio Insurance Services provides health, dental and vision insurance coverage.  Employees of the District who currently have insurance coverage with the District, were completing applications for Ohio Insurance Services so that a quote could be obtained.  After discussion and in order for Ohio Insurance Services to be able to complete a fair comparison of services and benefits, Mrs. Frazee made a motion for the following resolution and Mr. Eyster seconded the motion.  On roll call in the affirmative:  Chairman Welch, Mrs. Frazee, Mr. Beck, Mr. Hall and Mr. Eyster.  In the negative:  none. 

BOARD OF TRUSTEES, CENTRAL OHIO JOINT FIRE DISTRICT, KNOX COUNTY, OHIO

Resolution No. 03.03.2011

The Board of Trustees of the Central Ohio Joint Fire District, Knox County, Ohio met in a regular meeting on the 8th day of March, 2011 at the Centerburg Village Council Chamber with the following members present:

Patti Frazee, Trustee                                                     Dave Beck, Trustee

Tim Eyster, Trustee                                                       Porter Welch, Trustee

Roger Hall, Trustee

Mrs. Frazee moved for the adoption of the following resolution:

Whereas, the Central Ohio Joint Fire District assigns Ohio Insurance Services Agency, Inc. to be the District’s agent of record with Medical Mutual of Ohio, through May 11, 2011. 

Mr. Eyster seconded the motion, and the roll was called on the question of its adoption.  The vote was as follows:

            Patti Frazee, Trustee                                         yes

            Tim Eyster, Trustee                                           yes

Dave Beck, Trustee                                          yes

Porter Welch, Trustee                                       yes

Roger Hall, Trustee                                           yes

Adopted: March 8, 2011        

OLD BUSINESS

1. Strategic Plan –

• In-Charge firefighter – Mr. Beck made a motion to approve the firefighter in charge SOG, as presented, and Mr. Eyster seconded the motion. On roll call in the affirmative:  Chairman Welch, Mrs. Frazee, Mr. Beck, Mr. Hall and Mr. Eyster.  In the negative:  none.  
• Impose soft-billing – Tabled
• Grant Consultant – Mr. Travis Dudley was willing to assist the District with applying for grants.  It was agreed Mr. Dudley should meet with the Strategic Planning Committee.

REPORTS

Personnel Committee – Chairman Welch noted he would forward a copy of the exit interview he conducted with Mr. John Willis to all Board members.

Chief Porter – See Chief Porter’s report.

•  District Chaplain – Prosecutor Thatcher noted he had given an opinion on this position back in February of 2010.  The District must first decide if this will be a member of the Department or working on behalf of the Department.  A job description and SOG will also need to be prepared.

Prosecutor’s Office – Prosecutor Thatcher indicated the sexual harassment training that was prepared by his office is currently being reviewed and revised.  Once this has been completed he would be distributing the new training.

ADJOURNMENT