CENTRAL OHIO JOINT FIRE DISTRICT BOARD MEETING MINUTES

April 12, 2006

A regular meeting of the Central Ohio Joint Fire District Board was held on Wednesday, April 12, 2006 at the Central Ohio Joint Fire District Fire Station, located at 5138 Columbus Road , Centerburg , Ohio . The following were in attendance:

Board Members                      Staff

George Shaw, Chairman           Diane Clippinger, Clerk

Larry Hawkins                         Chief Joe Porter

Ronnie Miller                           Jennifer Springer, Assistant Knox County

Tim Jensen                                                           Prosecuting Attorney

Patti Frazee

Public   

None

The regular Board meeting of the Central Ohio Joint Fire District was called to order by Chairman Shaw at 7:06 p.m.

APPROVAL OF MINUTES

The minutes from the March 8, 2006 were presented for approval. Mr. Hawkins made a motion to approve the minutes and Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none

ACCOUNTS PAYABLE

Mrs. Clippinger presented to the Board, warrants for their approval and signature. Mr. Miller made a motion to approve the warrants presented; Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

PUBLIC PARTICIPATION

Assistant Prosecutor Springer addressed the Board in regards to House Bill 33 which went into effect on December 20, 2005 . HB 33 indicated the County Prosecutor 's office should have a contract with all represented Fire Boards. HB33 also indicated the Fire Boards should be charged a fee, which would be paid into the County's General Fund. Prosecutor John Thatcher had met with the Knox County Commissioners to ask the County Commissioners to allow the Prosecutor's office to continue representing the Fire Boards at no expense and no contract. The Knox County Commissioners agreed to this. The Board asked Assistant Prosecutor Springer to thank Prosecutor Thatcher for going to the County Commissioners with this issue.

CONTINUING BUSINESS

•  Levy - The Board discussed advertisement options for the upcoming replacement levy. The Board also discussed contacting several area businesses in regards to advertising on their posted signs. Mr. Miller made a motion to advertise the replacement levy once in the Mount Vernon News, two times in the Gazette and once in the Clipper, with the advertisements being paid for from the Levy Committee's Account. Mr. Jensen seconded the motion. On roll call in the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  Parking lot - After some discussion, Mr. Miller agreed to contact Knox County Engineer Jim Henry in regards to asphalt and concrete specifications for the District's parking lot.

•  New squad financing - Mrs. Clippinger informed the Board that Cindy Higgs from First Knox National Bank would be at the next scheduled meeting with the necessary paperwork for the financing of the new squad.

•  Phone station - Chief Porter informed the Board the original quote from Sprint for the 911 phone station was incorrectly quote. The new quote was substantially higher. Chairman Shaw indicated he had spoken with a representative from Sprint in regards to installing a local phone. He was quoted an installation fee of $125.00 and $56.95, plus tax, monthly fee. Mr. Jensen made a motion to rescind the motion to have a 911 phone station installed due to Sprint's miscommunication. Mr. Miller seconded the motion. On roll call in the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none. Mr. Miller made a motion to have Sprint install a local phone, in the lobby, at an installation fee of $125.00 and a monthly fee of $56.95 plus tax and Mr. Hawkins seconded the motion. On roll call in the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  W.W. Williams Detroit - Chief Porter asked the Board to allow W.W. Williams Detroit to do the annual maintenance on the Districts' diesel vehicles. Chief Porter informed the Board he was dissatisfied with the past maintenance that had been completed by Finely Fire. Mr. Jensen made a motion to have W.W. Williams Detroit due maintenance on the Districts' diesel vehicles at a cost of $3,900.00. Mr. Miller seconded the motion. On roll call in the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none. Mr. Miller indicated he would like to be present when the maintenance was being completed and asked Chief Porter to contact him once the appointment has been set.

NEW BUSINESS

•  County Disaster Drill - Chief Porter noted the County Disaster Drill was scheduled for May 13, 2006 somewhere in Monroe Township and should any Board member wish to observe to contact him.

REPORTS

Strategic Planning Committee - Chairman Shaw addressed the Board in regards to 3.50 acres of vacant land which the Board has the option to purchase for a future building site. This site would be advantageous for Liberty and Milford Townships, should the Board decide to purchase it. The Board decided to table this issue until after the May election, but did ask Chief Porter to contact the current property owner to let them know the Board was interested in the property.

Personnel Committee - The Board asked Mr. Jensen to convert the Personnel Committee's proposed vacation, sick time and holiday pay changes to a SOG and present it at the next Board meeting.

Prosecutor Thatcher - Assistant Prosecutor Springer stated the District did not need uninsured/underinsured insurance coverage per the Westfield Supreme Court of Ohio case, as well as the Reliance Insurance Company Eight Appellate District case.

Chief Porter -

•  Grants - Chief Porter informed the Board he had applied for a FEMA Grant and a State EMS Grant.

•  Training class - Chief Porter noted he had been accepted to a training class in Anniston , Alabama . The cost of the class and airfare was being paid for by the Department of Homeland Security.

•  Surplus fire hose - Mr. Jensen made a motion to remove the surplus fire hose, which is not useable, from the District's inventory and to allow Chief Porter to dispose of the hose. Mr. Miller seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

•  Firefighter Micah Dodd - Mr. Miller made a motion to promote Firefighter Dodd to part-time employment status, based on Chief Porter's recommendation, and Mr. Hawkins seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

EXECUTIVE SESSION

Mr. Miller made a motion to adjourn to Executive Session at 9:10 p.m. to discuss a personnel issue and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

Mr. Miller made a motion to adjourn from Executive Session at 10:00 p.m. and Mrs. Frazee seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none.

Mr. Jensen made a motion for Chief Porter to set up an appointment for a physical for Lieutenant Kevin Lord and to instruct Lieutenant Lord that he will need to follow any and all recommendations of the physicians in order to perform his duties as a firefighter.

ADJOURNMENT

There being no further business to come before the Central Ohio Joint Fire District, at 10:05 p.m. , Mr. Miller made a motion to adjourn the meeting and Mr. Jensen seconded the motion. In the affirmative: Chairman Shaw, Mr. Jensen, Mrs. Frazee, Mr. Hawkins and Mr. Miller. In the negative: none. The motion carried and the Board adjourned until the next regular meeting on May 10 th , 2006 , unless called upon for urgent business.